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Buyers Guide TO
Carbon Accounting
Software
Are you planning on implementing carbon accounting? Or in
the process of select...
Establishyour long term goals
Make sure you are clear about the purpose and use for tracking your carbon footprint.
What a...
Good Accounting Principles
As with any form of accounting, completeness, accuracy and validity
are good principles to adhe...
It’S aworkflow
& can be automated
Accounting for carbon is a workflow so
treat it as such and automate it! A good
system s...
UnderstandingYour Footprint
The tool of choice must make it easy for you to understand and analyse
your carbon and resourc...
HOW WE
THINK
Build a more
sustainable
business
one stepatatime
ENVIRONMENT. H&S. SUSTAINABILITY.
We help enterprises and p...
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FF - Buyers Guidex4

  1. 1. Buyers Guide TO Carbon Accounting Software Are you planning on implementing carbon accounting? Or in the process of selecting a carbon accounting solution? Then this guide is for you. Think of it as a shopping checklist - to help you navigate making the right choice. ENVIRONMENT. H&S. SUSTAINABILITY
  2. 2. Establishyour long term goals Make sure you are clear about the purpose and use for tracking your carbon footprint. What are the key drivers? Resource use optimisation, cost-savings, public disclosure? Also, think about future requirements – are you planning to roll this out from a departmental to an organisation-wide solution? Is the objective to widen your carbon tracking to include your supply-chain in the future? Internalteam on-boarding Essential to the success of any major change is making sure you have the right team behind you. Be sure to establish who all the internal and external stakeholders are, and the roles they have to play in bringing the organisation along. Define success & milestones Every organisation has different required outcomes from implementing a system – so be sure to define what success looks like (and remember this may be in stages). Define key milestones and align environmental with business objectives to satisfy stakeholders over the course of building a more sustainable carbon footprint. Before starting we’d recommend a few key steps to make your purchase a success. Establishing your carbon footprint is the first step in a much longer journey, so it’s important to… Improving Efficiency Insightvs reporting Next checkyou’ve considered these 3 areas in makingyour evaluation... QUICK FACTS Did you know that the 5 key trends that justify the business case for managing and reporting carbon emissions are: 1. Requests from top customers 2. Improving company brand 3. Cost savings 4. Investor pressure 5. Compliance the best possible picture
  3. 3. Good Accounting Principles As with any form of accounting, completeness, accuracy and validity are good principles to adhere to. What gets counted and how are prime considerations when choosing your carbon accounting software. Make sure the system follows a sound standard for carbon accounting to ensure you have a true picture of your performance. A Single Source ofthe Truth You should be looking for a system that is more than just a fancy carbon calculator. It’s very likely that all your financial transactions are held in one centralised system, so why not do the same for your non-financial data? Choose a system that can act as your single source of truth. Ensure it has the capacity to track all the data points in the granularity you require across all scopes, emission sources, KPI metrics and supply-chain data. Compliance + Standards Adherence Ensuring you adhere to management and board mandates is one thing, but deciding which local and international standards you need and want to comply with, both today and in the future are key to future success. Look at what the standards are for your industry and check what your competitors are doing. Ensure the system of choice provides you with an easy way to check and track your compliance status across the business. Getting the bestst picture possible. The fact that you’re reading this guide suggests that internal and external stakeholders are demanding the same level of quality for environmental data as they are for financial data. Putting a system in place that follows sound principles will help you to establish a true picture of your resource use and ultimately your carbon footprint.
  4. 4. It’S aworkflow & can be automated Accounting for carbon is a workflow so treat it as such and automate it! A good system should allow you to define and document your processes including tasks, people involved, reporting methodologies and timelines. It should also automate these processes and only prompt you if there is something to do for you. Documented, repeatable processes generate long-term savings. Improving Efficiency. Canyou integrate withyour existing systems? Collecting and chasing data is a painful task so ensure your prospective vendor provides automated ways of getting data in and out. Capabilities to look for are system to system integration (APIs), direct email attachment uploads and secure upload areas for suppliers. Good integration with in-house and supplier systems can make life easy. Simplicityof Use & Reliability An intuitive user interface is key but you want a system to also demonstrate robustness in order for it to become a trusted companion on your sustainability journey. Carbon accounting software should come with in-built knowledge such as carbon conversion factors, systemised calculations, automated data aggregation, plausibility checks at point of data entry, anomaly alerts and role- based user security. Make sure you check on these thing with your vendor. Cloud Based vs On Premise With carbon accounting requiring integration with various data sources and collaboration of multiple parties in different locations, perhaps it is the time to consider a cloud- based system? Cloud beats on- premise on several points including implementation time, accessibility and costs so ensure you evaluate your needs against the simplicity of using a cloud-based solution. Transparency+ Audit + Risk It’s critical to make sure your system is transparent, auditable and shows who did what, where and when to uncover risk in carbon accounting. Maintaining automated audit trails and keeping records of data imports and user activity should be standard functionality. Get your prospective vendor to showcase the tool’s audit capabilities. Your goal should be to save time as well as carbon. Any software choice should free you from manual processes and administration and enable you to spend your valuable time on adding value to your business.
  5. 5. UnderstandingYour Footprint The tool of choice must make it easy for you to understand and analyse your carbon and resource use across the organisation, whether it be from corporate, facility or asset-level interest. A picture speaks a thousand words, so ask your vendor about their data visualisation abilities. In a state-of-the-art manner, you want interactive, drillable dashboards and automated benchmarking that enables you to gain insights about your performance so you can take meaningful actions. turning insight into Action A key result from a carbon accounting software investment is the ability to turn gained insight into action. Driving behavioural change to achieve resource use optimisation, cost-savings and organisational resilience is a key responsibility of every sustainability function. Ensure your tool of choice supports the running of sustainability initiatives, tracking return- on-investment, and is able to capture conversations and findings shared between staff, suppliers and advisors. Communicating and Marketing Careful consideration needs to be given to your reporting requirements. You may want to communicate performance internally to your Execs, marketing team or other staff but also report externally against local or international frameworks. Ask your vendor how the software can support those very different reporting needs. Capabilities to look out for are collaborative report writing, supporting workflow and audit trail, scheduled email reports, or live-updating dashboards that can be embedded in your internal or external website as a means to support self-service reporting. Insightvs reporting.Data in, information out. As important as the efficiencies a good system creates for gathering and managing data are its capabilities to analyse, benchmark, report and ultimately provide insights to support decision making.
  6. 6. HOW WE THINK Build a more sustainable business one stepatatime ENVIRONMENT. H&S. SUSTAINABILITY. We help enterprises and public sector organisations account for and manage their human and environmental footprint more effectively. Our cloud-based workflow software makes reporting and compliance simple, giving you the insights needed to better understand and drive your sustainability goals forward. From carbon accounting to sustainability reporting and health and safety compliance, we deliver transparency and improve accuracy so you can build a more sustainable business. foundationfootprint.com/carbonaccounting

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