The document summarizes the practices of AIESEC UNSW in supporting exchange participants (EPs) through their exchange process. Key practices include: adding EPs on Facebook and meeting them at Ongoing Exchange Meetings; following up with each EP; giving EPs choices for exchange partners; balancing recruitment quantities and qualities year-to-year; encouraging preparation through regional conferences and weekly check-ins; and leveraging alumni involvement through panels. EPs are also engaged to directly recruit others. The aim is to efficiently guide EPs through the exchange.

1. OGX Excellence Award
AIESEC UNSW

2. At AIESEC UNSW…
We treat our Exchange Participants like real people
By adding them on Facebook…
At least 63% (28 out of 44) of raised EPs actively communicate through Facebook and through
our exclusive Facebook group, “Exchange Participants from AIESEC UNSW 2011/2012”
By meeting them face-to-face to discuss their exchange…
The first interaction for 100% of EPs has been a OGEM (Ongoing Exchange Meeting), where
we discuss EP contracts, assist EPs in the raising process and assign EP managers to each EP.
Conducted over 8 OGEMs during 2011.
Follow up every single EP…
If a candidate applies for an MT/GIP but is unsuitable, rather than rejecting them, we call
them and explain their suitability for a GCDP. Raised 2 EPs through personal phone-calls.
Interact with them during Information sessions and stalls…
More than 7 current EPs interacted with an OGX member during Information sessions and
stalls for AIESEC Exchange.

3. We give them choices of exchange partners…
Exchange Participants matched to partner Exchange partner
Lisa, James, Ivan, Susanna, Alan, Kacy, Nicole, Edwina (8) Poland
Chris, Emma (2) Romania
Jenny, Calbee (2) Hungary
Raymond, Delia (2) China
Htet, Margaret, Anh, Andy, Aivy (5) Taiwan
Christina (1) Cambodia
Trisha, Lin, Xu, Howard (4) Malaysia
Poppy (1) Indonesia
Stephanie, Lydia, Jie (3) India
Fei (1) Russia
Sammy (1) Ukraine
Fion (1) Lithuania
Yang, Vania, Simone, Bryhana (4) Mauritius
Helen (1) Kenya
Cecilia (1) Egypt
Soumya (1) Ghana

4. Of those choices, the following are
country partnerships…
Cecilia (Egypt)

5. Jenny and Calbee (Hungary)

6. Edwina, Ivan, James and Lisa (Poland)
“Enter your Future”

7. Fei (Russia)
Poppy (Indonesia)…
And Raymond and Delia (China).

8. We balance quality with quantity…
EP RAISES: 4.5% growth
Current (2011)*: Last year (2010)**:
46 44
EP MATCHES: -9.5% growth
Current (2011)*: Last year (2010)**:
38 42
EP REALISATIONS: -16.2% growth
Current (2011)*: Last year (2010)**:
31 37
*Information sourced directly from EPs due to issues with “Analysis” tab of myaiesec.net
**Information sourced from VPOGX of 2010

9. We encourage EPs to prepare
themselves for exchange…
By reminding EPs to attend the regional LEAD Conference…
Emails, facebook messages and face-to-face meeting reminders about the regional LEAD
Conference, leading to over 88% sign ups out of 44 EPs raised from June to November.
By allowing our EPs to self-match and have partnerships as a back-up option…
Over 22 EPs self-matched to their country of choice, thus increasing autonomous
preparation for exchange and self awareness of exchange partner.
By having EP managers to follow up on EPs on a weekly basis…
EP managers are responsible for 5-6 EPs, who they track and prepare ANs for right until
the moment the EP leaves the country for their exchange.
By emailing reminders about exchange preparation and getting matched on time…
Distributed several emails, despite the errors on myaiesec.net, on how to get matched on
time, particularly in the weeks leading up to exams.

10. AIESEC UNSW OGX Practices
At AIESEC UNSW, we try and make OGX as
efficient as possible.
Thus, we are continually developing new systems
and improving existing systems in OGX for
the benefit of EPs as well as AIESEC UNSW.

11. EPs help recruit other EPs!
Situation EPs should be given the opportunity to be an AIESECer
How we do it! Recruiting a team purely consisting of EPs, which focuses
mainly on recruiting new EPs between June to November.
Did it work? EP team conducted over 4 MRB Preps, MRBs and OGEMs
Where are the alumni?
Situation Needing a large supply of alumni to be panellists for MRB
How we do it! Inviting batches of alumni who are acquainted with each
other so that they are motivated to come together to panel.
Furthermore, we would encourage an influential alumni to
reach out to their network of alumni to find more panellists.
Did it work? We managed to use influential and dedicated alumni to build
a larger network for the last 3 MRBs. For example, for the
MRB in September, we managed to gather the EB from 2008.