The document discusses the 5S methodology for organizing and standardizing the workplace. It describes the 5S steps of seiri (sort), seiton (set in order), seiso (sweep), seiketsu (standardize), and shitsuke (sustain). Implementing 5S creates a clean, organized workplace that improves efficiency, safety, and employee ownership. Proper communication, training, and management support are needed to successfully adopt the 5S system in an organization.

1. 5S5S ANALYSIS,ANALYSIS,
IMPLEMENTATION ANDIMPLEMENTATION AND
ITS EFFECTS ONITS EFFECTS ON
ORGANIZATIONSORGANIZATIONS

2. AgendaAgenda
 What is 5SWhat is 5S
 How to implement itHow to implement it
 Why we need itWhy we need it
 What its importance isWhat its importance is
 How to promote employee ownershipHow to promote employee ownership

3. IntroductionIntroduction ––What is 5What is 5
SS
 Japanese systemJapanese system
 Creates clean, organized and well designedCreates clean, organized and well designed
work placework place
 100% efficiency and occupational safety100% efficiency and occupational safety
 Seiti, seiton,seiso, seiketsu and shitsukeSeiti, seiton,seiso, seiketsu and shitsuke

5. 5S_1 Seiri(Sort,5S_1 Seiri(Sort,
Organization)Organization)
 Eliminating unnceserary items from the workplace.Eliminating unnceserary items from the workplace.
 Waste of time.Waste of time.
 If working place in order, more comfortableIf working place in order, more comfortable
 Leave the tools in correct placeLeave the tools in correct place
 If not a specific place, common area (temporary)If not a specific place, common area (temporary)
 Main problem, getting rid of some materialsMain problem, getting rid of some materials
 Decide the orderDecide the order
 ShapeShape
 ImportanceImportance
 UsageUsage
 ……

6. 5S_2 Seiton(Set In Order)5S_2 Seiton(Set In Order)
 Setting tools in orderSetting tools in order
 Organizing the rank of the workOrganizing the rank of the work
 No waste of timeNo waste of time
 No demotivating interruptionsNo demotivating interruptions
 No risk of hitting, spilling while looking for toolsNo risk of hitting, spilling while looking for tools
 Reduces risk of occupational accidentsReduces risk of occupational accidents
 Visualized seitonVisualized seiton

7. 5S_3 Seiso(Sweep, Shine)5S_3 Seiso(Sweep, Shine)
 SweepingSweeping means to physically clean up the work areameans to physically clean up the work area
 Things put in order and kept in excellent conditionThings put in order and kept in excellent condition
 Involvement every employee in daily cleaninig processInvolvement every employee in daily cleaninig process
 AcceptanceAcceptance maintenance as a part ofmaintenance as a part of thethe jobjob
 Identyfication of wasted sourcesIdentyfication of wasted sources  improvement ofimprovement of
effectiveness and effeciencyeffectiveness and effeciency
 Reduced number of hazrdsReduced number of hazrds  safer workingsafer working
environmentenvironment

8. 5S_45S_4
Seiketsu(Standardize)Seiketsu(Standardize)
 Seiketsu means creating standard ways to keep theSeiketsu means creating standard ways to keep the
work areas organized, clean and orderly and towork areas organized, clean and orderly and to
document agreements made as part of the 5S’s.document agreements made as part of the 5S’s.
 Variability in the process can be controlled byVariability in the process can be controlled by
eliminating ”non-standard” resources.eliminating ”non-standard” resources.
 Every employee follows those standards, understandEvery employee follows those standards, understand
and maintaining them will improve the efficiency andand maintaining them will improve the efficiency and
reduce the cost.reduce the cost.
 Repeat the first three steps over and over toRepeat the first three steps over and over to
continuously improve.continuously improve.

9. 5S_5 Shiksute(Self-5S_5 Shiksute(Self-
Discipline)Discipline)
 Maintainace of favourable habits for a longerMaintainace of favourable habits for a longer
timetime  continuous improvementcontinuous improvement
 the involvement of employeesthe involvement of employees
 integrated performance measurement systemintegrated performance measurement system
 support of managementsupport of management
 disciplinediscipline
 all the safety information should be put toall the safety information should be put to
production and quality reportsproduction and quality reports

10. How to implement?How to implement?
 Clear objectivesClear objectives
 Effective communication systemEffective communication system
 Opinions of employeesOpinions of employees
 TrainingTraining
 Follow up, feedbackFollow up, feedback
 Regular updatesRegular updates

11. How to implement?How to implement?
 Cleaning and order is the basis of standarization,Cleaning and order is the basis of standarization,
continous order and improvement.continous order and improvement.
 5S help: based on common sense, discipline and5S help: based on common sense, discipline and
visual managementvisual management
 Impact on quality, cost and human environment.Impact on quality, cost and human environment.
 Cost as waste eliminatedCost as waste eliminated
 Before implementation a plan is neededBefore implementation a plan is needed
 Set objectivesSet objectives
 Steering group needs establishedSteering group needs established
 Pilot areas definedPilot areas defined
 ……
 5S work will be performed by teams from within the5S work will be performed by teams from within the
area concerned.area concerned.

12. Why this programme?Why this programme?
 reduction of waste in every operationreduction of waste in every operation
 inventory organised in better wayinventory organised in better way
 additional space in the roomadditional space in the room
 saves timesaves time
 introduces good management practicesintroduces good management practices  nono
safety problemssafety problems commitcommitment of employeesment of employees
 significant impact on the entire performance ofsignificant impact on the entire performance of
the companythe company increasedincreased productivity,productivity,
effectiveness and efficiencyeffectiveness and efficiency
 continuous improvementcontinuous improvement
 competitive advantagecompetitive advantage

13. The importance ofThe importance of
working environmentworking environment
 Clean, orderly and comfortable working area isClean, orderly and comfortable working area is
very important.very important.
 Good for health, away from danger, efficiency,Good for health, away from danger, efficiency,
gain, save times, reduce wastes, etc.gain, save times, reduce wastes, etc.
 Bad working environmentBad working environment
Mess, dirty, disorder, bad efficiency, waste,Mess, dirty, disorder, bad efficiency, waste,
easy to fall sick, etceasy to fall sick, etc

14. How to promoteHow to promote
employee ownershipemployee ownership
 Define and launch a promotional planDefine and launch a promotional plan
 Specific, explicit rewards and punishmentSpecific, explicit rewards and punishment
 Transparent manage systemTransparent manage system
 Concern about the safety and healthy workingConcern about the safety and healthy working
environment for employeesenvironment for employees
 Implementing 5S, work satisfaction is enhanced asImplementing 5S, work satisfaction is enhanced as
employee see the impact they make on their workemployee see the impact they make on their work
environmentenvironment

15. ConclusionConclusion
 Clean, tidy, well organized workplaceClean, tidy, well organized workplace
 Safer workplaceSafer workplace
 High quality workHigh quality work
 Employee satisfactionEmployee satisfaction
 Customer satisfactionCustomer satisfaction
 Management satisfactionManagement satisfaction
 Continuous improvement cultureContinuous improvement culture

16. Questions &Questions &
feedbackfeedback

17. Thanks!Thanks!