The document outlines five common payroll problems faced by small businesses and offers solutions, including managing paperwork, organizational issues, software compatibility, tracking employee absences, and compliance with laws. It suggests outsourcing payroll management as a remedy to alleviate these challenges and enhance efficiency. Apollo Payroll emphasizes its commitment to providing expert services to support business success and growth.

1. 5 Common Payroll
Problems and How to Solve
Them

2. Payroll can be incredibly complex, even if you only employ a small number of
people, and without professional intervention and assistance, mistakes can easily
occur, and problems can quickly build up.
Listed below are 5 very common problems that most small business owners will
have faced when attempting to manage payroll without professional help, along
with some solutions:

3. 1. Being overwhelmed with paperwork
With a lot of small businesses still processing payroll manually and in-house,
paperwork can quickly become an overwhelming burden. Without integrated
payroll software and/or help from a third party payroll provider, manual
processes can become a real headache, and costly mistakes may occur more
frequently.
Try outsourcing your payroll management, and avoid being overwhelmed with
paperwork.

4. 2. Suffering organizational issues
While it is possible to have an in-house payroll team keep important payroll and
employee records organized in an effective and accurate manner, payroll
software and/or outsourcing can help eliminate all filing and organizational
issues, and make it less of a worry for everyone involved.
3. Software that isn’t compatible
Not all payroll programs are compatible with one another, and you may find that
a program you use for employee records, is different from the system you use for
pay and benefits, for example, leaving processes feeling fragmented and hard to
track.

5. Software that integrates all these functions (or working with an outsourced
payroll provider who automatically use such software), can streamline all of your
processes and minimize the amount of time spent tracking and inputting data. In
fact, it may even make your entire department and company, more efficient and
cost-effective.

6. 4. Not being able to track employee absence effectively
There is the potential to make a lot of mistakes when small businesses choose to
manually track their employee’s vacation and sick days, and paper time cards
(and even some digital time sheets) are renowned for being misused or for
causing unintentional errors. Not only that, but it’s hard to plan properly without
knowing what employees are available at any given time or day, and which are
not.
Time keeping that is systematically recorded with the help of an outsourced
payroll provider, can eliminate all potential problems with employee tracking.

7. 5. Issues with compliance
New laws are often being introduced that affect small businesses and the way in
which they employ and pay workers, and if you’re not in compliance with them
at all times, it can result in government investigations and some pretty stiff
penalties.
With the help of an outsourced payroll provider, however, you can be relieved of
the burden of ongoing and changing compliance demands, and mitigate the risk
of investigations and costly penalties.

8. Many small business owners are reluctant to spend money on
something like outsourcing, seeing it as an expense instead of the
investment that it really is. Outsourcing such an important function
as payroll often frees up valuable time and resources within a
business that could be put to better, more profitable use, and few
business owners who choose to take advantage of outsourcing, regret
their investment.
Are you ready to invest in your company’s future?

9. Apollo Payroll is dedicated to delivering expert advice, responsive service, and
highly accurate payroll processing and reporting to ensure the success and
growth of the business that we serve. Our services include comprehensive payroll
services in Homestead and other cities in Miami-Dade County, employee
background check and group health insurance in Miami & Coral Gables