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2015 Jan Device Tech Tipping The Scales
This document discusses achieving work-life balance and increasing productivity. It includes an eleven question quiz to assess work-life balance, tips for achieving balance such as exercising, date nights, and setting expectations, and productivity tips like making meetings engaging, using templates, and preparing in advance. The document proposes implementing one tip per month in pairs and checking in weekly to share successes over a twelve week period. It emphasizes wanting to change and having a support system.
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2015 Jan Device Tech Tipping The Scales
- 1. Tipping The Scales: CanYou Really Get Work Life Balance?
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- 4. “Choose a jobyou love, and you will never have to work a day in your life.” Confucius
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- 8. The Stages ofChange Model was originally developed in the early 1980's by James Prochaska and Carol DiClemente.
- 10. Eleven Questions YesNo I find myself spending more and more time on work-related projects. I often feel I don't have any time for myself or for my family and friends. No matter what I do, it seems that often every minute of every day is always scheduled for something. Sometimes I feel as though I've lost sight of who I am and why I chose this job/career. I can't remember the last time I was able to find the time to take a day off to do something fun, something just for me. I feel stressed out most of the time. I can't remember the last time I used all my allotted holiday and personal days. It sometimes feels as though I never even have a chance to catch my breath before I have to move on to the next project/crisis. I can't remember the last time I read - and finished - a book that I was reading purely for pleasure. I wish I had more time for some outside interests and hobbies I almost always bring work home with me.
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- 13. JT’s Top 9Tips
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- 23. JT’s Top 9Tips 1.Exercise 2.Date night 3.An immersive habit 4.Use your diary properly 5.Set expectations 6.Book end your days 7.Be happy with 80% 8.You time 9.Form a support network
- 24. JT’s Top 9Productivity Tips
- 34. JT’s Top 9Productivity Tips 1.Make meetings engaging and fun, so people want to be there. 2.Listen to audio books 3.Call someone you love 4.Sleep – go to bed early & get up early: no alarm clock 5.One collection point of your notes 6.Use template emails and save 7.Use & manage your to do list around your energy levels 8.Focus on the important & get rid of the unimportant things 9.Prepare the night before
- 36. Implementation Plan • Workin pairs • Chat for 5 minutes today (2 and a half minutes each) to discuss which tip you like the best & want to implement over the next 30 days. • Set a time to meet for 10 minutes every week for 12 weeks to discuss – “how you are doing” • On the 4th week select another tip to implement • On the 8th week select another tip to implement • Keep in touch with each other, Darren, and me to share your successes.
- 37. 5 Words ToFinish
- 38. You have towant to.
- 39. Justin Tamsett B.Ed (Phys& Health Education) Feel free to contact JT: jt@activemgmt.com.au or 8007 0347 Follow JT on Twitter: @JTActiveMgmt To read JT’s blog: www.justintamsett.com Become an Active Management Fan on Facebook: www.facebook.com/activemanagement "What you leave behind is not what is engraved in stone monuments, but what is woven into the lives of others." Pericles
Editor's Notes
- #2 Thank you for coming today . . . I am Justin and I am on your side . . . Please don’t see me as an antagonist or a corporate stooge to give lip service to the WLB concept. I am genuinely here to help and later you will find out why this means so much to me. Today I plan to cover: What WLB means? Two important and critical facts on why we need to examine WLB Why do you have me talking to you? Prochaska’s stages of change model A Pop Quiz to make sure you are still awake 9 tips to help create some WLB for you And finally some implementation steps So lets get going . . .
- #3 Here is what my definition of WLB is . . . Whatever you want! We each have different priorities and times these may change. But the key for me is that you understand WLB and you have it at what ever level you want it. Hopefully, today I will encourage you to give yourself more than a few minutes of ‘me’ time.
- #5 Here is what my definition of WLB is . . . Whatever you want! We each have different priorities and times these may change. But the key for me is that you understand WLB and you have it at what ever level you want it. Hopefully, today I will encourage you to give yourself more than a few minutes of ‘me’ time.
- #7 In 2003, I loved what I did. I wasn’t working because I loved what I did. As a 4th generation entrepreneur I was loving what I was doing. I was focussed on my career, creating wealth, dominating the fitness industry, and exploring becoming a career rugby coach after a hint of success. I felt great! Awesome in fact and thriving on the adrenalin of being busy. In fact, I was so bullet proof that in November 2003 when I noticed some blood when I went to the toilet that I didn’t go to the doctor because I figured it was nothing serious and moved on. Well it was serious and over the next 6 months, I got pretty sick. I was going to the toilet up to 20 times a day – do the math . . . That is sometimes more than twice a waking hour I had contracted ulcerative collitis. This debilitating disease is ulcers on your colon. And your colon is responsible for taking the liquid from your poo. If it is not working, no liquid is removed. And the ulcers were like the scab on your knee as a kid that never gets better because you keep taking the top of it. I was taking the top of the ulcers a couple of times an hour. I learned lots about this disease . . . It was one of the major killers in the 50’s and people, like me too embarrassed to say anything, basically bled to death. Doctors don’t know what causes it. But anecdotally it is a result of stress. But I was not stressed. I never felt stressed. I didn’t need balance in my life because I had it, in my mind! I realised I had a severe issue when in hospital receiving treatment for a week, I had my laptop and was tapping away when a nurse said “Keep doing that and you’ll never get better. You’re in hospital because you are sick, so stop doing what’s making you sick”
- #8 The nurse hit me between the eyes with a choice . . . Keep going in my life & face the health consequences; or Make some changes By the way, whenever I get the opportunity to share my story, I ALWAYS want thank you, the Aussie tax payer. You see the medication I take is very expensive and thanks to the PBS that as tax payers we support, it becomes more affordable. In fact, for me to live to 80 years of age will have cost the Aussie tax payer $270K! This is just one stressed induced illness that costs our country. I didn’t choose to get sick but my lifestyle choices helped!! I share my story not to gross you out but educate you on the impact a lack of WLB or not getting your priorities right can have on your body. So why could I do it? I had no choice!
- #9 This is an the behaviour change model that Prochaska designed in the 1983. Many of you may have seen it or know about it but let me quickly explain . . . Pre-contemplation Contemplation – should Preparation – going to Action – do Maintenance – maintain the behaviour change Examples: losing weight. There are are only 2 ways you can move through these stages: Significant emotional event. And for ‘shitting’ blood was not enough! But being told I would loose my colon was enough! Education. The more education you get on WLB the more you will move through these stages. And for some of you today this will be enough to move you into an Action stage in your life. For others, you are in pre-contemplation, not considering improving as you don’t have an issue so mentally you are thinking that you are so behind on work because you have had 3 days out of being in the field!
- #10 To help you identify though if there is a potential inbalance please consider the following Pop Quiz
- #11 If you have greater than 50% of boxes ticked Yes then I hope in the next few minutes I can move you through the stages of change!
- #12 It is all about priorities in your life. It’s not about work life balance, its about what are your priorities and then fitting them into your life. Your priorities change through out life and that shapes how and when we do things . . .
- #13 And this is the greatest curve ball life throws you . . . If you have a child you know what I mean. You want to be there to hear their first word, see their first step, watch them graduate from pre-school and other milestones in their life. If you don’t have a child, believe me it puts life into perspective for you. What I know about your priorities – they are personal. I can not judge what you consider a priority and what you don’t. We have to accept that and work around that. Because one day, you will want that support or flexibility for your priority.
- #15 Exercise . . . 3 times a week for 30 minutes minimum! Increased oxygen flowing around your body will improve your health, productivity, creative thinking and reduce your stress. Exercise has not been a priority for me. I blamed my weight on my illness and medication. I now choose to workout every morning at whatever time I need to. This is my choice.
- #16 Joining a gym and exercising doesn’t create balance. It just makes you a fitter unbalanced person. There are other components to your life, for example emotions. Schedule a date night and a weekly catch up with friends. This starts to complete the whole self. Tip – no technology. So no TV no phones no ipads. Doesn’t have to be long just an opportunity to connect at an emotional level.
- #17 Get a hobby or an outlet! And one where you can check your phone! LOL Seriously, it needs to be an outlet and if you can immerse yourself in it you will feel so much better! This learning will impact your intellectual self and perhaps even your spiritual self.
- #18 I am sure you all have diaries but make the diary your friend and not your enemy. Firstly . . . Turn it off!!! When you leave work turn off your gadgets . . . The world, life and your job will go on. Trust me! I know it will! Secondly, chunk your time. On average research has shown we are interrupted every 6 minutes and then it takes us 7 minutes to get back on task. And don’t tell me you are multi-tasking as that is crap and I can prove it! But we’ll leave that for another day. So if we chunk our time then we can be more productive, less stressed and create our balance. Here is an example: Check emails at the same time every day Meet with staff Work on high level tasks Plan the next day Thirdly, set availabilities. In you diary set times when staff can come and chat with you. Communicate this with them and the reasons why . . . You are trying to improve your productivity. It is critical that you do communicate why you are making these changes so that people are not offended or think you are unapproachable. You are approachable, just at certain times. Even use a cue to indicate what mode you are in . . . Eg a clock on the door handle indicating when you are next available.
- #19 Set expectations that don’t create added stress or work for yourself. For example . . . Message bank . . . 2 days Email footer . . . 48 hours Autoresponder . . . When you check emails.
- #20 Book end your day with a physical act that signifies the end of the day!
- #21 More often than not 80% is ok!
- #22 Sharpen your sword! This means take time out for yourself to: Read Walk Breathe Relax Sharpen yourself emotional, physically, spiritually and intellectually . . . And you can only do this with time for yourself!
- #23 Tell people what you are doing! We all need help and if people can provide a support network, it will make it easier to achieve your balance.
- #26 Energise your meetings by making them fun. You work in a serious industry, so use meeting for time out where you get to know people and have some fun. Laughter has the same impact on our body as exercise and sex as it releases endorphins. So for many of you if you are not exercising or having sex, you need some endorphin release, so lets make in our meetings.
- #27 When you improve your brain fitness, you improve your mental self. So get a double whammy over improving your brain fitness AND learning how to work better by using audio books or podcasts. Use the time you are in the car as a mobile classroom.
- #28 Research shows that when you call someone you love, your productivity increases. Again while you are in your car, call mum, dad, wife, girlfriend or both.
- #29 More and more research is coming out on the importance of sleep. We don’t have enough time to go through how to sleep better suffice to say . . . Go to bed earlier and get up earlier! Get your body into a rhythm, so you don’t need an alarm clock. You can boost your daily productivity by waking naturally rather than being shocked from a deep sleep by the alarm clock.
- #30 Have one collection point of all your notes . . . Old school . . . Pen and paper New school . . . ‘Notes’ or ‘Evernote’ on a device. Doesn’t matter but keep ALL your notes in the one place.
- #31 In many businesses, we send the same emails for introductions, quotes, meeting requests and thanks. So have this templated and saved in your drafts, so you can cut and paste and not have to waste time re-writing them
- #32 Don’t use your to do list as a working document. Use it to brain storm what you need to get done and then put these into your calendar. Allocate a time and place for the to do item and you will more likely get it done. Manage your calendar around your energy levels. When you are tired, do items that require less energy, eg emails. If you are writing a proposal or a report, do it when you have greater energy. This will you engage more with your tasks.
- #33 What are we doing smart and what are we doing dumb? The difference in productivity will generally be in the margins: things really really important and things really really unimportant. So focus on the important things and get rid of the unimportant things. We need to stop doing dumb time wasting things. Learn to edit what you do.
- #34 Before you go to bed each evening, get your next day prepared . . . Pack your gyms gear; Prepare your lunch; Turn off your electronics at least an hour before going to sleep; Meditate for 10-30mins So when you wake you can do what you do best . . . Attack the day fresh!
- #38 Here is what my definition of WLB is . . . Whatever you want! We each have different priorities and times these may change. But the key for me is that you understand WLB and you have it at what ever level you want it. Hopefully, today I will encourage you to give yourself more than a few minutes of ‘me’ time.
- #39 Here is what my definition of WLB is . . . Whatever you want! We each have different priorities and times these may change. But the key for me is that you understand WLB and you have it at what ever level you want it. Hopefully, today I will encourage you to give yourself more than a few minutes of ‘me’ time.