Digital technology workshop presentation

1. The Commercial & Procurement
Technology Support Hub (“The Hub”)
Garry Mitchell, Commercial and Procurement
Lead
Leicester Marriott Hotel
28th September 2017

2. www.england.nhs.uk
The Technology Procurement Hub:
Where did we come from?
• The procurement hub services are commissioned by NHS England from NHS South,
Central and West Commissioning Support (SCW)
• Initially commissioned to provide procurement support to projects being delivered
under the Estates and Technology Transformation Fund (ETTF)
• Has worked extensively with GP Access Fund pilots prior to the ETTF programme

3. www.england.nhs.uk
The Technology Procurement Hub:
Who are we currently ?
Commercial & Procurement
Lead
Garry Mitchell
garry.mitchell@nhs.net
07786 275 627
Regional Procurement Specialist
Robert Amil
robertamil@nhs.net
07788 334 630

4. www.england.nhs.uk
The Technology Procurement Hub:
Who we will be from October 01st 2017
Commercial and
Procurement Lead
Garry Mitchell
NORTH Regional
Procurement
Specialist
tbc
MIDLANDS Regional
Procurement
Specialist
tbc
LONDON Regional
Procurement
Specialist
Robert Amil
SOUTH Regional
Procurement
Specialist
Jonathan sewell
PMO Manager -
Emma Cane
Category Support -
Kristian Hughes
Category Support -
Natalie Turney
Category Specialist
- Tracey Kerslake

5. www.england.nhs.uk
• Seek out and encourage the exploitation of procurement opportunities.
• Offer targeted and practical commercial and procurement support to NHS England,
CCGs, legally incorporated practice affiliations and GP practices.
• Provide a point of contact, and signposting service, for emerging digital suppliers
seeking to engage with general practice. Scan the supplier market for new and
emerging digital technologies.
• Work with NHS Digital (and wider stakeholder) national programmes to represent
the procurement needs of general practice transformation projects working with
the Hub.
The Technology Procurement Hub:
What do we do?
‘an investment
to save’

6. www.england.nhs.uk
Our specific commission
Identify and exploit opportunities for collaborative procurement activity to improve value
Contribute to the:-
• Due diligence processes leading to review and prioritisation of ETTF technology investment schemes
• Support and monitoring of progress and benefits realisation of approved investment initiatives;
• Cost-benefit analysis of major investment decisions, identification of proven technologies and promotion of adoption at scale by general practice;
• Shared learning and experiences across the ETTF and GPFV Online Programme and STP/LDR footprints;
Set up and maintain a Dynamic Purchasing System (“DPS”) framework agreement to support the GPFV online programme and enable Clinical Commissioning Groups (CCGs)
to procure online systems effectively;
Harness the capability and capacity of NHS procurement organisations to support successful ETTF applicants as well as facilitate networking with other national programmes
active in the digital technology space to identify collaborative procurement opportunities;
• Scan the supplier market for new and emerging digital technologies to enable general practice transformation and provide a point of contact, and signposting
service, for emerging digital suppliers seeking to engage with general practice;
• Inform and influence direction of travel for NHS Digital and other national procurement delivery vehicles which will be supporting general practice during
transformation, so that they are ready to meet new and emerging needs.
• Stimulate and facilitate the development of existing local procurement hubs to support general practice in transformation, so that there is alignment with national
strategy, and joined up working.
• Offer targeted support for legally incorporated practice affiliations and GP practices adopting digital solutions by providing access to:
• A repository of procurement collateral including process guidance, template documentation and terms and conditions.
• General advice/guidance on commercial and procurement related issues.
• A signposting service to established NHS and public sector framework agreements to include development and maintenance of ‘How to Guides’
Enhanced Service (taken from the draft SLA)

7. www.england.nhs.uk
• As part of the General Practice Forward View, a £45 million fund has been created to
contribute towards the costs for practices to purchase online consultation systems
• The fund will be available from 2017/18, with £15 million in 2017/18, £20 million in 2018/19
and £10 million in 2019/20
• CCGs and practices/federations can now draw on support from the Hub in the form of:-
• general procurement advice/support; and
• template documentation (e.g. adverts, SQ, RFQ, ITT).
• The GPFV included a commitment to the establishment of a national framework for the cost-
effective purchase of e-consultation tools - from December 2017
• A plan has been developed for the establishment of the national framework, in the form of a
Dynamic Purchasing System to support the initiative.
Online consultation systems

8. www.england.nhs.uk
Look for aggregation opportunities based around common requirements and ‘natural
communities’
• LDRs
• STPs
• Practice affiliations
• Procurement delivery partners
2016/17 ETTF aggregation opportunity identified in Midlands & East for:-
• Telephony
• WIFI
An example of a procurement opportunity:
Aggregation

9. www.england.nhs.uk
A Midlands & East aggregation experience
Aggregated telephony/WIFI procurement
The Hub worked with DCO Head of DT to marshal
CCGs to :-
• Agree Lead CCG
• Identify a relevant Framework Agreement
• Agree a Lead procurement delivery partner
• Agree specification of requirements and
procurement plan
Resulted in a £1.7m contract award, saving £1.2m
Learning
• Early engagement with CCGs
• Early identification of appropriate framework agreement
• CSU capability/capacity
• Time required to prime framework suppliers
• Need for realistic procurement milestones
CCG Budget cost
£
NHS Birmingham CrossCity CCG 677,900
NHS Birmingham South Central CCG 564,950
NHS Solihull CCG 292,650
NHS Sandwell CCG 506,000
NHS South Warwickshire CCG 365,042
NHS Shropshire CCG 330,500
NHS Telford and Wrekin CCG 164,000
2,901,042

10. www.england.nhs.uk
17/18 Initial Analysis: Some Potential Aggregate Opportunities
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Shared Care Records Interoperability
Applications/PID's for £4.7m from 8 schemes. Opportunities to aggregate requirements and
achieve economies of scale should be considered
Digital Signage/Reception/Access
Applications/PID's for £2.84m from 3 schemes all Birmingham Cross City CCG.
Mobile Working
Applications/PID's for £2m from 8 schemes - consider aggregation and economies of scale in
relation to laptops, tablets or other common requirements.
EMIS - enhanced systems
Applications/PID's for £1.6m from 3 schemes - consider with other EMIS expenditure to
determine if National negotiation would deliver benefits.
Wi-Fi
Applications/PID's for £1.6m from 4 schemes. Opportunities to aggregate requirements and
achieve economies of scale should be considered
Telehealth
Applications/PID's for £940k from 7 schemes. Opportunities to aggregate requirements and
achieve economies of scale should be considered
Online Consultation
Single application/PID (Northamptonshire) for £550k - A separate Online Consultation (not
ETTF) fund is likely to be available for 2017/18 - Have previously found that contracting for
all/almost all Practices in CCG region, over a 3 year period has deliver best value; this could
change as more suppliers introduce an online consultation product.
Where we spot opportunities we will seek to foster the right conversations across schemes with similar elements

11. www.england.nhs.uk
• Provide advice, guidance and signposting to the best fit
procurement vehicles
• Support in procurement strategy development
• Develop and share market insight and intelligence
• Support across national programmes to provide intelligent linking
between funding streams, supply markets and stakeholders
• Undertake analysis to help exploit benefits – to improve value and
aid future proof investment
• Share learning from schemes nationally
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What we can do for you?

12. www.england.nhs.uk
• Ensure that schemes clearly identify procurement requirements in PIDs – where
possible giving a full and granular breakdown of what is required
• Provide procurement information (and engage with us) as early as possible – if
you spot an opportunity or need any advice then get in touch with us
• Provide scheme procurement plans (including timelines, values and proposed
routes to procure)
This will help us to:
• Identify procurement opportunities as early as possible
• Ensure robust and compliant procurement procedures are being used by
schemes
• Allow maximum influence to shape the requirement upstream
This means that we can achieve best value
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What we need from you

13. www.england.nhs.uk
QUESTIONS and CLOSE
Garry Mitchell
07786 275 627 garry.mitchell@nhs.net