2. Free Powerpoint Templates
Page 2
What to expect
1.New concepts that you had no prior knowledge of.
2.Concepts that you already know about but now see in
a different light.
3.Concepts you have come across in the past but have
forgotten.
3. Free Powerpoint Templates
Page 3
Topics
File and folder management
The internet and e-mails
Document processing with MS Word
4. Free Powerpoint Templates
Page 4
File and Folder Management
Brief overview
Our computer applications and software are made up of files
and folders. Files may be inside folders and folders may be
inside other folders.
If not properly arranged, our files and folders can create an
untidy working environment which could lead to:
1. Time loss
2. Disorganization
3. Misplacement of data
4. Reduced productivity
5. Free Powerpoint Templates
Page 5
File and Folder Management
How To Arrange Files and Folders
1. Store all your data in a single location
2. Keep your file names short
3. Give your folders a descriptive name
4. Place related files into groups and store in folders
5. Delete files and folders that are no longer needed
6. Free Powerpoint Templates
Page 6
File and Folder Management
Creating Files and Folders
Simply right-click on some empty space in any suitable folder or the
desktop and choose to create a new object from the choices offered.
Moving and Copying
To move a file or folder, either right click on its icon OR left click on the
Edit option on the toolbar. Choose cut to move or copy to copy!
Right click (or open Edit in the toolbar) in an open destination folder
and choose “Paste” (or use drag and drop)
8. Free Powerpoint Templates
Page 8
The Internet and E-mails
How does the internet work?
The Internet is a worldwide collection of computer
networks, cooperating with each other to exchange
data using a common software standard. Through
telephone wires and satellite links, Internet users
can share information in a variety of forms.
9. Free Powerpoint Templates
Page 9
The Internet and E-mails
Uses of the Internet
The internet enables its users to:
• Connect easily through personal computers
• Post information for others to access, and update it frequently
• Access multimedia information that includes sound, photographic
images and even video; and
• Access diverse perspectives from around the world.
• Exchange electronic mail (E-mail) with friends and colleagues with
accounts on the Internet
10. Free Powerpoint Templates
Page 10
The Internet and E-mails
E-Mails
The term "e-mail" is short for Electronic Mail. Email
consists of messages, often just text, sent from one person
to another over the Internet. Apart from text, you can send
formatted documents, photos, sound and video files as
attachments to your e-mail messages
E-mail addresses typically have two main parts: the user
name and the domain name. Knowing the correct address
is crucial if you want your message to arrive at its
destination.
11. Free Powerpoint Templates
Page 11
The Internet and E-mails
Some E-mailing Guidelines
Choose a good subject that summarizes your content.
Keep your messages short and focused.
Avoid using all capital letters.
Read the mail you have typed before sending it.
Fill in the “To” field last.
12. Free Powerpoint Templates
Page 12
Exercise: Document Processing
With MS Word
What you will learn from this exercise:
The basics of MS Word application
Opening and closing the application
Identifying the application interface
Typing your document
Saving your document
Re-opening your saved documents
Changing font, size, style and color
Text manipulation through select, cut, copy and paste
13. Free Powerpoint Templates
Page 13
Summary
We should strive to keep our files and folders tidy and arranged to
maximize productivity
The internet can be used for a lot more than we presently do.
We can enhance our communication skills at work by following the
guidelines we have discussed when sending out emails.
Microsoft Word is a very useful tool that helps us in preparing our
documents such as reports, letters, timesheets etc
