Open Atrium in Higher Education Webinar

1. Open Atrium in Higher Education Powerful, Flexible, Open Collaboration

2. Karen Borchert VP of Strategic Initiatives Email: kborchert@phase2technology.com Twitter: @openatrium

3. What IS online collaboration?

5. Online Collaboration Software... • connects people and teams with information they need to get work done together. • sometimes focuses more on “assets” -- like sharing documents and storing files (think traditional course mgt software for storing syllabi and course materials) • sometimes focuses more on “communications” -- like sharing discussions and ideas (think Yammer, or a discussion board)

6. And to organize it...

7. But Also... • the landscape for collaboration software is changing rapidly. • people like to declare things like “email is dead!” while most of us are still using them (especially slower to change organizations). • collaboration can be a challenging, expensive, and large problem to tackle, especially for a large and complex organization.

8. and that makes things particularly challenging for higher education.

9. What We Hear from Higher Ed

10. We Need collaboration! For stuﬀ like... • an admissions process with outside reviewers • a research portal for publishing and finding research • an intranet for faculty and staﬀ • course materials and communications • intradepartmental communications • connecting disparate campuses or campus organizations

11. but higher education is unique when it comes to collaboration solutions.

12. “ Collaboration is challenging in higher education because there are so many diﬀerent types of projects. Admissions Staﬀ Member Georgetown University ”

13. “ I see a deep-rooted resistance to change, maybe because we haven’t always been focused on realizing eﬀiciency gains from technology. Board Member UC San Diego School of Law ”

14. “ Decision by committee usually means outdated software. Engineering Professor Southern Methodist University ”

15. “ Ledaership is moving toward a much more business-minded approach to course oﬀerings. Lowered cost of delivery, higher customer base, and less revenue being derived from traditional tuition. Director of Non Degree Programs Johns Hopkins University ”

16. In Summary... • We collaborate in a LOT of diﬀerent ways, and a lot of diﬀerent places, in higher ed. • There’s a bit of a resistance to new solutions. • The bigger the decision, the less likely we are to be on “the cutting edge” • But we have an interest in figuring out new ways to add value - for students, faculty, and researchers.

17. How Open Source Helps

18. Open Source Allows Higher Ed to... • Create solutions for multiple needs, without running up licensing costs. • “Try Small Before you Buy Big.” • Integrate with Plugins, instead of reinventing googledocs or destroying someone’s “favorite tool.” • Create the potential for new value

19. What is Open Atrium?

20. Open Atrium is open source collaboration software used to build intranets, portals, & collaboration platforms for organizations.

21. Features!

22. Extensible Intranet • • • • • • Documents Events Discussions Multimedia Mobile Access Data Privacy

23. Social Collaboration Platform • • • • • • • Discussions Custom Dashboards Multimedia Events Calendar Activity Streams Notifications Social tools

24. Knowledge Management System • Document Management • Multimedia • Mobile Access • Data Privacy • Identity Management • Workflow • Tags & Taxonomies

25. Learning Management System • Document Management • Course Calendar • Multimedia • Learning Tools • Identity Management • Discussions

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1103.   ﬁle

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1121.   needs.

1123.   to

1124.   one

1125.   space drawer WORKTRACKER Monitor

1128.    and

1131. Get Started!

1132. Give it a Try! • Open Atrium is an open source distribution of Drupal code. • It is free to download to anyone. (drupal.org/project/openatrium) • Installing the code from Drupal requires technical knowledge and an understanding of Drupal. • Less-technical teams can try out Open Atrium in a hosted environment, like on Pantheon. (getpantheon.com) • A developer team can help you use or customize it.

1133. Read & Watch Open Atrium 2 Building Blocks Open

1134.   Atrium

1135.   is

1136.   built

1137.   to

1138.   organize

1139.   people

1140.   and

1141.   content

1142.   in

1143.   ways

1144.   that

1145.   maximize

1147.   without

1149.   data

1151.   Like

1152.   a

1153.   ﬁling

1154.    cabinet

1155.   that

1156.   has

1157.   some

1158.   drawers

1159.   locked

1160.   and

1161.   others

1162.   open,

1163.   OA

1164.   allows

1165.   granular

1166.   control

1167.   over

1168.   who

1169.   can

1170.   access

1171.   which

1172.   parts

1173.   of

1174.   your

1175.   site. People Structure Your OA site accommodates anyone from the anonymous internet user to collections of members on your site. Permissions Content OA lets you build the information architecture that meets the need of your content. Control who has access to what content from the individual member to multiple groups of users. Open Atrium ships with the following types of content: PUBLIC a

1177.   of

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1190.   spaces any

1192.   user

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1194.   see

1195.    this

1196.   space SUB-SPACE a

1198.   of

1199.   users

1200.   that

1201.   span

1202.    a

1203.   related

1204.   purpose

1205.   across

1209.   division

1210.   of

1211.   content

1212.    within

1213.   a

1214.   space,

1215.   like

1216.   the

1217.   drawer

1218.   of

1219.    your

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1221.   cabinet calendaring

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1226.   geolocation MIXED-MODE forums,

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1230.   media

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1246.   your

1247.   content

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1253.   like

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1255.   ﬁle

1256.   folder

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1260.   ad-hoc

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1267.   space EVENTS only

1268.   members

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1270.   the

1271.   space

1272.   can

1273.    access

1274.   the

1275.   content + SECTION TEAM document

1276.   pages,

1277.   wiki

1278.   pages,

1280.   and

1281.   document

1282.    management PRIVATE GROUP Atrium Docs & Videos DOCUMENTS SPACE MEMBER WORKTRACKER Monitor

1285.    and

1286.   deliverables A Case Study The

1287.   Acme

1288.   Company

1289.   took

1290.   the

1291.   building

1292.   blocks

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1304.   meets

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1306.   content

1308.    asset

1309.   storage,

1311.   and

1313.   needs.

1314.    MEMBERS GROUP GROUP Employees Executives Registered users of the ACME INTRANET ACME's leadership with access to multiple spaces TEAM HR Department ACME's HR employees with access to multiple spaces Policy Writers Works on new policies in a restricted section docs.openatrium.com Within

1315.   a

1316.   section

1317.    are

1318.   content

1319.   items Within a section SUB-SPACE HTML Pages Employee

1320.   Contracts Events SECTION SECTION Salary

1321.   Info SECTION New

1322.   Policy

1323.   Feedback

1324.   Forum Drafted

1325.   Company

1326.   Policies Discussions + SPACE + SPACE ACME HR SUB-SPACE Worktracker HR

1327.   Work

1328.   Space SECTION Beneﬁts

1329.   Discussion

1330.    Forum SECTION Employee

1331.   Beneﬁts SUB-SPACE SECTION Company

1332.   Policies

1333. Get Started with Open Atrium Get Help from the Atrium Team Phase2’s strategic consulting packages are built to provide you with the information and guidance necessary to put the Open Atrium tools to use for your organization. Roadmap 1-day of consulting with a product and experience expert. Perfect for stakeholders, site owners, and site builders. Jumpstart 1-day of training for site builders with a technical expert. Igniter Combine the Roadmap and Jumpstart programs for an indepth 2-day strategy and implementation session for your organization. You’ll Learn How to... Use OA ‘s key features Use the OA structure Identify your audiences and key uses Create groups, teams, spaces, and sections Customize OA’s look and feel Configure key features for your use You’ll Get... Working roadmap document Course materials contact sales@openatrium.com Price $7,500 $7,500 $13,000 (you save $2K!)

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