Do you feel like you have a million projects going on at your organization? Are you having a difficult time keeping track of and managing these projects? This webinar will discuss best practices for developing project management systems that optimize communication and effectively achieve short and long term project goals. The purpose of the presentation is to provide environmental leaders with a tool box of technical solutions to help organize the multitude of projects while preventing burn out and maintaining sanity. Mieko Ozeki is the Sustainability Projects Coordinator at the University of Vermont and is a Senior Fellow of the Environmental Leadership Program.

1. PROJECT MANAGEMENT TOOLKIT FOR
ENVIRONMENTAL LEADERS:
ORGANIZATIONAL STRATEGIES FOR
LONG-TERM SANITY
Mieko A. Ozeki
ELP Senior Fellow

3. Paper
Does Policy
managing
campus
sustainability
projects look
like this for
Student
you? Green
Fund
project
GHG inventory Climate Action Plan

4. Or does the
digital
version look
like this?

5. Sane Project Management
BEGINS WITH YOU
Source: Ebaum’s World

6. Principle #1: Look at your agenda from 30,000+ feet
Develop a work plan that captures the areas you’ll
address during __ amount of time.
Framework for your work plan,
Metric to hold yourself, your department, and
institution accountable.

7. From 30,000+ Feet
From brain dump… To mind mapping

8. Work Plan
Individual Group
Make your work plan public

9. Principle #2: Find tools that work for you (and your team)

10. When
selecting a
PM tool
It should be:
-Accessible
-Web-based
-Cloud-based
Source: http://jeannekolenda.com

11. When
selecting a
PM tool
It should not
break the bank.
Monthly or
annual costs
should be
low, preferably
free!

12. When selecting
a PM tool
• Who are your external
External partners?
• How do they work?
- Function and
Partners • What is the group
culture?
makes sense to • Who are your internal
you and your Internal partners?
• How do they work?
team Partners • What is the group
culture?
- Easy to use • Who is your core
Core group?
• How do they work?
- Accommodates Users • What is the group
culture?
internal &
external
collaborators

13. Once you select the tool…
 Give your PM tool a test drive for at least a month.
 Customize the PM tool to your groups management
needs.
 Take the time to train collaborators and/or your
staff on how to use the tool.
 If the tool doesn’t work for your group, retool and
look for a system that works for you.

14. UVM’s Project Management System: 37 Signals Suite

15. Basecamp™
http://basecamphq.com/

16. Questions
What systems do you have in place to manage your
projects and programs?
Is it well-organized and manageable?
Are you able to collaborate with internal and external
partners with the system you have set-up?

17. Thank you
Mieko A. Ozeki
Sustainability Projects Coordinator
mozeki@uvm.edu
www.uvm.edu/sustainability