This document outlines a session on project cycle management and the application budget. It discusses interconnecting application documents, reviewing budget headings and costs, ensuring coherence between work packages and tasks and the budget, and key administrative points like time tracking and documentation. The session aims to help understand the budget application process and provide recommendations for building a simple budget tracking tool in Excel.

1. LABORATORI DAL BASSO > “GO 2 EUROPE” > Project Cycle Management
Novembre 22, 2012 > 12H00- 13H00
SESSION 5
MODULE 5.4
GMP APPLICATION
Budget global recapitulation
(MS Excel file vs. MS Word file)
SESSION 5 > MODULE 5.4
1
12H00-13H00 > NOV. 22

2. LABORATORI DAL BASSO > “GO 2 EUROPE” > Project Cycle Management
Objective of this session
Understand the interconnection and interdependencies
of the major documents of the application
Specific objectives of this session
1>. See the red line connecting the dots
2>. Understand the general vs. narrow approach
3>. Match all documents with the aim
4>. Learn to use the LLP support docs.
SESSION 5 > MODULE 5.4
2
12H00-13H00 > NOV. 22

3. LABORATORI DAL BASSO > “GO 2 EUROPE” > Project Cycle Management
5.4.1 > Global review of the budget (1)
> Headings costs
SESSION 5 > MODULE 5.4
> Travel, subsistence
Operational costs
B
Direct costs
A
> Staff
> Equipment
> Subcontracting
> Other
> Indirect
3
12H00-13H00 > NOV. 22

4. LABORATORI DAL BASSO > “GO 2 EUROPE” > Project Cycle Management
5.4.1 > Global review of the budget (2)
> Structural rules and eligibility
> EU applicable rules (documentation)
> “Expenditure and revenues” = matrix
> Coherence with G>G3 and budget sheets
> Budget applicable threshold: 7, 10, 30 %
> Eligible costs: let’s review it
> VAT
> Scale of units costs
> Indirect costs
> Miscelaneous
SESSION 5 > MODULE 5.4
4
12H00-13H00 > NOV. 22

5. LABORATORI DAL BASSO > “GO 2 EUROPE” > Project Cycle Management
5.4.1 > Global review of the budget (3)
D1 Rationale
Why this need? Background
Consortium, Investigation
> Structural cohesion
D2 Aims/Objectives
budget
How > project > change > situation
need
D3 Methodology
G1
D5
local
Milestones, Indicators
Management structure
Dn
EU
dimension
EU
G3 value
D4 EU added
Cultural diversity, cooperation
G2
E3
D5 Budget
Cost effectiveness, strategy
I4
added value Allocation principals
Financial arrangements
SESSION 5 > MODULE 5.4
5
12H00-13H00 > NOV. 22

6. LABORATORI DAL BASSO > “GO 2 EUROPE” > Project Cycle Management
5.4.2 > Coherence WP > Tasks > Costs
> Reconciliation and consolidation
Recommendations
> Breakdown the resources to dust
and
> WP = 1 leader, it simplifies
> Build a simple Excel table tool
suggestions
> Breakdown the tasks to dust
> Partners’ allocation
> Usual budget distribution
> Work with your reality
SESSION 5 > MODULE 5.4
6
12H00-13H00 > NOV. 22

7. LABORATORI DAL BASSO > “GO 2 EUROPE” > Project Cycle Management
5.4.4 > Administrative key points
> Analytical accountancy
> Staff time sheets and task assignments
> Costs reporting sheets
> Bank reporting transactions
> Quality management forms
> Simple manual (guidelines)
> Monitoring strategy
> Procedures
> Documentation tracking system
> Templates
SESSION 5 > MODULE 5.4
7
12H00-13H00 > NOV. 22

8. LABORATORI DAL BASSO > “GO 2 EUROPE” > Project Cycle Management
5.4.4
Questions and Answers
SESSION 5 > MODULE 5.4
8
12H00-13H00 > NOV. 22

9. LABORATORI DAL BASSO > “GO 2 EUROPE” > Project Cycle Management
5.4.4
Transition to next session
Thank you! Grazie mile!
SESSION 5 > MODULE 5.4
9
12H00-13H00 > NOV. 22