Overview of free tech tools and templates for managing projects with distributed teams. This walks you through my considerations when selecting a project management tool and tech I use and how I communicate reports.
Call Girls Tirupati Just Call 9907093804 Top Class Call Girl Service Available
Project Management Tech Tools
1. Project Management Tech Tools
Kathleen Ludewig Omollo
Certified Strategic Planning Professional
Candidate: Project Management Professional (Expected 2019)
Senior Project Manager, UM-CIRHT, University of Michigan
December 21, 2018
Shared under a Creative Commons Attribution ShareAlike 4.0 License (CC BY SA) https://creativecommons.org/licenses/by-sa/4.0/
2. Situation
● As project managers, site coordinators, and other roles within project
management, we each have to manage some aspect of the scope (deliverables),
timeline, and budget for our work within a grant.
● This requires us to coordinate resources (people, equipment, documents) across
locations and organizations.
● We need to report progress to various stakeholders - team members, principal
investigator(s), partner institution, and funder.
2
3. Project management - free general templates and guides
● My bookmarks: https://www.pinterest.com/kathleena2pins/project-management/
● Elizabeth’s Guide to Project Management - GirlsGuideToPM.com/ - simple guides
and checklists
● MindTools.com - some free, some paid resources available
● ProjectManagementDocs.com - free project management templates
● ProjectManagement.com - user-contributed content from members of Project
Management Institute, some free, some paid
● Project Management Institute Educational Foundation - PMIEF.org - free guides
● Project-Management-Skills.com - free templates and newsletter
● Project Management for Development Organizations - PM4Dev.com
● Open Course on Managing Projects -
https://www.oercommons.org/courses/managing-projects 3
4. Considerations when selecting project management tech
● Ease of access - do people need to create a new login? Does it offer single sign on
so people can use existing login? Can people access by link only?
● Email integration - can you turn email reminders on/off? Can you update or add
information from within email?
● Import / export - can you import and export as spreadsheet or general format?
● Version history - can you track when and by whom information was updated?
● Filter - can you filter information by person, by topic or other key variable ?
● Online / offline sync - are you able to view and/or edit information and files from
your device when there is no Internet and sync when there is Internet?
● Security - is it encrypted? Does the system comply with privacy/security requi
4
5. Tips for selecting project management tech
● Keep process and tools as simple as possible to keep you on track.
● No single tool will be perfect. Select the one(s) that fits well.
● Commit to use for project phase or entire project period.
● Accept you will be the most active user on your project team of whatever tech you
select.
5
6. Tech options: Managing schedule
Availability:
● Doodle.com - determine availability across time zones
● When2Meet.com - determine availability within same time zone
Confirm time:
● TimeAndDate.com - Event Announcer that converts across times
● GoogleCalendar Settings > World Clock - show multiple time zones
6
7. Tech options: Managing schedule
Shared calendar and/or Gantt chart
● TeamUp.com - Free shared calendars, share by link in edit mode or view only
● TeamWeek.com
7
8. Tech options: Managing scope
● Integrated tools - for tracking and assigning tasks as lists or boards
○ Asana.com
○ Zoho.com/Projects
○ https://blog.capterra.com/9-best-basecamp-alternatives/
● Google Suite - for sharing print-friendly versions
○ Documents
○ Spreadsheets
○ Slides
8