The Vendor Compliance Specialist’s primary responsibility is to proactively and continuously improve the customer experience by ensuring that the execution of vendor integration and receiving is streamlined, seamless and meets all requirements. To know more visit: https://medium.com/@kellyrsmith1112/what-is-a-vendor-compliance-specialist-f211a01e93e0

1. Kelly Smith Follow
Dec 1 · 4 min read
What isa vendor compliance specialist?
Description
The Vendor Compliance Specialist’s primary responsibility is to proactively
and continuously improve the customer experience by ensuring that the
execution of vendor integration and receiving is streamlined, seamless and
meets all requirements for both inbound and outbound handling. This role
will be responsible for ensuring that vendors are onboarded correctly
throughout the organization, comply with all Incoming Legal and Customs
requirements as well as meet all Testing requirements according to
company milestones.
In addition, The Vendor Compliance Specialist is a proactive, data-driven
and very hands-on solutions role. They will ensure new vendors are able to
comply with organizational requirements as it relates to Compliance and
Testing requirements. They will be required to manage multiple vendors
across multiple categories and SKUs, elevate awareness and risk on
compliance issues, and provide feedback to the organization including legal
and regulatory compliance activities and similar supporting issues.
VENDOR SET UP,COMPLIANCE ANDPARTNERSHIPS
Proactively manage vendor set up and compliance requirements within
multiple categories to ensure quality and compliance standards meet or
exceed our brand objective
Complete vendor onboarding for the organization including Accounting
Set-Up, Vendornet/D365 Training, and Certificates of Insurance (FPLI)
Ensure Item records including all compliance documents, product non
conformances, recall information and other pertinent data necessary for
the business are properly maintained and retained
Maintain and support collaboration of the Vendor Quality and
Compliance Manual with departments across the organization including
Vendor Communication
Ensure and train vendors on documentation and appropriate labeling to
support industry and regulatory compliance issues including but not
limited to Lacey Act, Fish & WildLife, CARB, CPSC, Prop 65, URN and
other application regulations
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2. ot e app cat o egu at o s
Partner with Corporate Customs and our transportation forwarder in
regards to CCF Requests
Communicate and train vendors on internal vendor
compliance/shipping practices to ensure seamless receipt into our
distribution centers
Learn, maintain and grow partnerships with each agent, vendor and
forwarder
TESTING ANDCHARGEBACKS
Monitors and ensures all Testing requirements are up to date and
completed prior to Vendor Shipping.
Takes the lead in communication and monitoring of vendor corrective
actions and is supported by Quality Specialists as well as Merchants and
Sourcing.
Executes all chargebacks for vendors including late shipments, receiving
failures, nonconforming product, Lacey Act, etc., in coordination with
Sr. Director of Sourcing and Quality
Support clear communication and documentation for vendors on
inbound transportation and receiving processes including
documentation for nonconformance and corrective actions
Integral in the Return to Vendor (RTV) Process when needed.
PACKAGING,SHIPPING ANDTRANSPORTATION
Monitors Outbound Freight issues including oversized, correct
shipment methods and overmax reporting with Transportation teams
including dispute and vendor chargebacks
Assist Fulfillment Center with Receiving and ASN issue resolution for
vendor nonconformances
TEAM SUPPORT
Supports and assists with communication of improvement projects and
initiatives from the Fulfillment Centers for interested parties within the
organization
Critical Skills/Knowledge
Proactive and creative problem solver who performs root cause analysis
and implements effective, systemic solutions
Clear and concise verbal and written communication skills across
multiple departments, internal and external partners including those
where English is not their primary language
Provide sound judgment and decision making from learnings through
each project
Dynamic high energy individual contributor
Displays attention to detail with ability to understand evaluate and
manage data, and interpret / implement industry regulatory
requirements, test protocols, and other legal documents.
3 -5 years of previous experience in Quality, Import Compliance or direct
to consumer industry including supply chain preferred but not required
Enjoy working collaboratively and across many cultures; experience
working and communicating with international and domestic vendor
base
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3. base
Ability to multi task, prioritize, follow process and work independently
with a strong attention to detail as well as work within all levels of the
organization
Vendors Compliance Group specializes in due diligence, risk assessments
for banks,non-banks,credit unions,and other financial services
companies.
We offer hands-on and automated processes!
We review third party vendors and service providers in accordance with the
Consumer Financial Protection Bureau’s and Federal Agencies’ expectations
for supervised banks and non-banks, with respect to overseeing their
business relationships with service providers in a manner that ensures
compliance with Federal consumer financial law.
To know more visit: https://lenderscompliancegroup.com/vendor-
compliance-group/vcg-solutions/#toggle-id-1
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More from Kelly Smith Follow
Kelly has done masters in Business Administration. She has strong analytical skills
and interpersonal skills.
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