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How HR Professional Can Protect Organizations During The Coronavirus Outbreak

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How HR Professional Can Protect Organizations During The Coronavirus Outbreak

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Are you concerned about how to manage employees during the Coronavirus outbreak? If you are an HR professional or people leader, this slideshow is for you. To view the webinar in it's entirety for HRCI credit, contact us at info@jumpstart-hr.com.

Jumpstart:HR, LLC | HR Outsourcing for Small Businesses and Startups
www.jumpstart-hr.com

Are you concerned about how to manage employees during the Coronavirus outbreak? If you are an HR professional or people leader, this slideshow is for you. To view the webinar in it's entirety for HRCI credit, contact us at info@jumpstart-hr.com.

Jumpstart:HR, LLC | HR Outsourcing for Small Businesses and Startups
www.jumpstart-hr.com

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How HR Professional Can Protect Organizations During The Coronavirus Outbreak

  1. 1. 2 0 2 0 A L L R I G H T S R E S E R V E D 1Page C O R O N A V I R U S C O N S I D E R A T I O N S F O R H R / C O M P A N I E S jumpstart-hr.com
  2. 2. 2 0 2 0 A L L R I G H T S R E S E R V E D 2Page EMILY BURRIS HR and Operations Coordinator JOEY PRICE Founder INTROS AND HOUSEKEEPING #HRcoronaviruschat
  3. 3. 2 0 2 0 A L L R I G H T S R E S E R V E D 3Page Available within 24 hours after we finish recording WEBINAR AVAILABILITY This webinar is meant to be informative and not prescriptive. Consider the city, county, and state laws that may supersede any information shared in this webinar. Disclaimer: At the end of the event, time permitting, we will answer questions in the order they are received. If we do not get to the questions, a Q&A blog will be shared on our website (jumpstart-hr.com/blog) Questions:
  4. 4. 2 0 2 0 A L L R I G H T S R E S E R V E D 4Page HRCI CREDIT This Program, ID No. 517163 , has been approved for 1.00 HR (General) recertification credit hours toward aPHR™, aPHRi™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™ and SPHRi™recertification through HR Certification Institute® (HRCI®). Recertification Details:
  5. 5. 2 0 2 0 A L L R I G H T S R E S E R V E D 5Page HR PROS HR professionals who want to learn how to inform business leaders about how best to navigate the coronavirus outbreak WHO IS ATTENDING THIS WEBINAR? CEOS CEOs and Entrepreneurs who want to ensure they’re making the right decisions based on data and best practices LEADERS Business Leaders who want to predict and plan for the potential ramifications of an outbreak
  6. 6. 2 0 2 0 A L L R I G H T S R E S E R V E D 6Page WHAT IS COVERED IN THIS WEBINAR? Answers to questions your employees are asking Feature 1 Feature 2 Answers to questions you are asking Feature 3 Contact Information for government agencies that provide direction on the US coronavirus prevention front
  7. 7. 2 0 2 0 A L L R I G H T S R E S E R V E D 7Page REPORTED ON TODAY SHOW 3/5  Amazon, Microsoft, Facebook told workers to work from home for the next month  Starbucks will not refill personal cups  Flights are being cut domestically and internationally  Another cruise ship quarantined off California  CDC Advised to avoid cruises or mass travel  CA issued state of emergency for Coronavirus - LAX screener tested positive  Any person more susceptible should stay home as precautionary measures
  8. 8. 2 0 2 0 A L L R I G H T S R E S E R V E D 8Page EMPLOYEE GOES AGAINST ORDERS New Hampshire’s first coronavirus patient shrugged off his quarantine and went to an event in a different state — potentially exposing almost 200 people to the deadly illness The Dartmouth-Hitchcock Medical Center staffer showed symptoms of the virus after returning from a trip to Italy and was told to stay home while awaiting test results — which came back positive Monday, state health officials said. But three days earlier, he had ignored the instructions and gone to a party over the border in Vermont, About 175 people were at the bash, organized by Dartmouth’s Tuck School of Business and held at The Engine Room in White River Junction, right across the river from the New Hampshire hospital.
  9. 9. 2 0 2 0 A L L R I G H T S R E S E R V E D 9Page The Impact COVID-19 Has On BUSINESS Sick Leave and PTO Work Stoppages and Layoffs Travel and Conference Attendance Employee Safety & Office Cleanliness
  10. 10. 2 0 2 0 A L L R I G H T S R E S E R V E D 10Page Sick Leave and PTO THE DIFFERENT WAYS THAT CORONAVIRUS CAN IMPACT YOUR BUSINESS  Encouraged by major companies to reduce exposure  Ensure IT infrastructures are in place to support remote work before its required  Strong remote work guidelines  Determine if this is time off or remote work? What If… An employee wants to take time off to stay at home due to fear of the virus
  11. 11. 2 0 2 0 A L L R I G H T S R E S E R V E D 11Page Sick Leave and PTO THE DIFFERENT WAYS THAT CORONAVIRUS CAN IMPACT YOUR BUSINESS  Take kids to work  Work from home  Stop working all together  Hire a nanny or tutor for online school What If… An employee has children that attend a school where someone may have tested positive or that has sent them home out of precaution/state of emergency?
  12. 12. 2 0 2 0 A L L R I G H T S R E S E R V E D 12Page Sick Leave and PTO THE DIFFERENT WAYS THAT CORONAVIRUS CAN IMPACT YOUR BUSINESS  Determine if it is a non-work leave or a remote work situation What If…An employee runs out of leave while still sick?
  13. 13. 2 0 2 0 A L L R I G H T S R E S E R V E D 13Page Sick Leave and Paid Time Off Policy COMPANY POLICIES  Review City, County, and State Laws for Your company obligations  Determine the level of leniency or leave- sharing during this time  Review your employee handbook for what you’re communicating to employees
  14. 14. 2 0 2 0 A L L R I G H T S R E S E R V E D 14Page Remote Work Policy COMPANY POLICIES  Do you have one?  Does it need to be modified?  Are there special exceptions that need to be made?
  15. 15. 2 0 2 0 A L L R I G H T S R E S E R V E D 15Page WORK-RELATED TRAVEL Halting Non-Essential Travel Feature 1 Feature 2 Risk of Employee Quarantine Feature 3 Video Conferencing in lieu of Face to Face Meetings
  16. 16. 2 0 2 0 A L L R I G H T S R E S E R V E D 16Page WORK STOPPAGES Do employees get paid if work stops? Feature 1 Feature 2 What do we do if we have to conduct layoffs? Feature 3 How should we handle recruitment efforts?
  17. 17. 2 0 2 0 A L L R I G H T S R E S E R V E D 17Page The WARN Act COMPANY POLICIES  Applies to employers of 100 FTEs or more  Is triggered when laying off 50+ employees at one work site  It protects employees by triggering a series of events meant to provide assistance to employees
  18. 18. 2 0 2 0 A L L R I G H T S R E S E R V E D 18Page PREVENTION (CLEANING PROCEDURES)  Cleaning work surfaces  Assessing potentially sick employees  Best practices • Limit travel • Avoid shaking hands https://www.forbes.com/sites/alonzomartinez/2020/03/03/what-employers- should-consider-amidst-a-coronavirus-crisis/#67229a622180
  19. 19. 2 0 2 0 A L L R I G H T S R E S E R V E D 19Page PREVENTION (CLEANING PROCEDURES)  Urging sick workers to stay home  Sending workers with respiratory illnesses home  Reiterating good coughing and sneezing etiquette and handwashing  Routinely disinfecting surfaces SHORT-TERM STRATEGIES:
  20. 20. 2 0 2 0 A L L R I G H T S R E S E R V E D 20Page PREVENTION (CLEANING PROCEDURES)  Establishing an infectious disease outbreak response plan  Readying your company’s infrastructure for remote workers LONG TERM STRATEGIES
  21. 21. 2 0 2 0 A L L R I G H T S R E S E R V E D 21Page 1 Define work hour expectations 3 Expected response time WORK FROM HOME POLICIES 2 Availability 4 Meeting attendance (video conferencing)
  22. 22. 2 0 2 0 A L L R I G H T S R E S E R V E D 22Page CAN A COMPANY NOTIFY OTHERS IF AN EMPLOYEE TESTS POSITIVE "The U.S. work culture is such that at some companies you go to work even if you are sick. It's either the expectation or a point of pride, and that kind of organizational attitude can make it difficult," said Danielle Ompad, an associate professor of epidemiology at the New York University School of Global Public Health Even employees who seem healthy should consider staying home given that individuals with the virus may not display symptoms immediately, or ever, experts said in California this week. "If employees have symptoms, encouraging them to stay home and not penalizing them in some way is the biggest thing a company can do,"
  23. 23. 2 0 2 0 A L L R I G H T S R E S E R V E D 23Page HOW TO PREPARE The overall risk to the general public from Covid-19 is still low, according to top officials at the Health and Human Services Department. Most people are unlikely to become infected “You don’t need to take major steps to survive without electricity or water (both should keep working just fine) but changing your habits and shopping patterns and planning ahead can protect you and others.” In short, preparation for a pandemic is a form of cooperation to reduce the overall risk for others in society.  Dozens of studies show hand-washing can prevent life-threatening diseases, and even save lives.  Don’t touch your face, particularly your mouth, nose, or eyes  Wash instead of sanitizing whenever possible
  24. 24. 2 0 2 0 A L L R I G H T S R E S E R V E D 24Page HOW WORKPLACES SHOULD PREPARE Chances are, if you work for a large company, you received an email like one sent to Volkswagen employees Monday: Coronavirus concerns mean some limits on business travel, everyone should remember to "wash your hands frequently" and stay home if sick  Be Careful not to discriminate against Asian decent employees  Consider paying employees (rather than requiring PTO or unpaid leave) if an employee must self quarantine for 14 days  Onsite medical nurse to address flu like symptoms  Eliminate business travel  Scaring employees is not helpful
  25. 25. 2 0 2 0 A L L R I G H T S R E S E R V E D 25Page WHAT EMPLOYERS SHOULD CONSIDER The Centers for Disease Control and Prevention have labeled COVID-19 (the coronavirus) as a public health emergency. BY THE NUMBERS The number of confirmed cases of the coronavirus has grown globally to near 108,000, with over 40 infected in the united states. DUTY OF CARE The Act’s “General Duty Clause” requires that employers provide “employment and a place of employment which are free from recognized hazards that are causing or likely to cause death or serious physical harm to [its] employees. FROM THE EXPERTS The CDC encourages employers to shore up their business continuity plans in the event of a possible coronavirus outbreak in the U.S. As the duration and severity of the coronavirus event is undetermined, employers should make short and long-term plans of action.
  26. 26. 2 0 2 0 A L L R I G H T S R E S E R V E D 26Page THE SHORT-TERM STRATEGY INCLUDES  Urging sick workers to stay at home;  Sending workers with respiratory illnesses home;  Reiterating good coughing and sneezing etiquette and handwashing;  Routinely disinfecting surfaces
  27. 27. 2 0 2 0 A L L R I G H T S R E S E R V E D 27Page THE LONG-TERM STRATEGY INCLUDES  Establishing an infectious disease outbreak response plan  Readying your company’s infrastructure for remote worker  Addressing the impact of supply chain interruptions  Preparing for absenteeism in the workplace
  28. 28. 2 0 2 0 A L L R I G H T S R E S E R V E D 28Page Thank you for attending this training. Contact Us: jumpstart-hr.com/contact

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