Vendors, logistics from last year

1. CCC PO Event Planning Notes
Event: 2008 Fall Carnival
Element of PO Purpose achieved:
 build community among the parents, teachers and students
 provide a forum for parents to share ideas, concerns and information
 support the schools, classrooms and teachers
Date held: Sunday, October 26 3:30 – 5:30 pm
Time held (if applicable):
Recommended date planning should start:
Event cost: (include total and line items) - - - Total for 2008: $2,695.20
Weinhardt Party Rentals: $457
Party Jump Rental: $1,583.40
Robin’s Pony Express: $325
The Clowns: $300
Trophy’s for Chili Cook-off: $29.80
Event revenue (if applicable -- include total and line items):
We charged $5 per person (with those under 1 yr free). Total revenue collected:
$1,175.
Teachers, school staff and their families were invited to attend at no charge.
Vendor(s): (include names, phone, address, and e-mail)
* Party Jump Rentals – (KEY VENDOR) provides bounce house and/or slide and
food (hamburgers, hot dogs, sides and popcorn). They provided staffing for the
grill, maintaining the buffet, and manning the bounce house (6 ppl in all).
Primary Contact: Mike Kastner, tel: (618)530-2406 or mike@partyjumprental.com
* Weinhardt – provides tables, chairs and linens
Contact: Jessica, tel (314) 822-9000
* Robin’s Pony Express – provides 2 ponies, one saddled and one with cart.
Contact: Bruce or Robin, (636) 452-3737
* The Clowns – provided 1 clown balloon artist and 1 face painter
Contact: Susan Nigh (636)978-8716
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The purpose of the Parents’ Organization is to:
• build community among the parents, teachers and students
• provide a forum for parents to share ideas, concerns and information
• support the schools, classrooms and teachers

2. CCC PO Event Planning Notes
Key Steps to plan event:
Party Jump Rentals is key! They provide the food, grill, bounce houses and the
staff for each. Drinks (soda, water, juice box), ice and dessert were purchased
separately (from Sam’s). PJR can provide these but we preferred to handle it
separately.
We paid an additional fee for Weinhardt to set up and take down the tables and
chairs (approximately $50) which saved a lot of time.
Lessons learned/suggestions for next time:
See above
Please include additional comments or input on the back. Thanks!
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The purpose of the Parents’ Organization is to:
• build community among the parents, teachers and students
• provide a forum for parents to share ideas, concerns and information
• support the schools, classrooms and teachers