Dpa V3


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Tool for logging, tracking & managing Subject Access requests.

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Dpa V3

  1. 1. DPA A tool for managing end to Subject Access Requests. 1 www.dataprotectionofficer.com ||| info@dataprotectionofficer.com
  2. 2. Overview Key Accounts DPA form DPA dashboard Reports • Data protection • Linked with your • Real time capture • No. of SAR Officer internet & of all requests received • SAR intranet (Zero day • No. of responses Administration • Linked with all detection) • No. of breaches team Business units • Automatically • No. of rejections • Linked with all alerts SAR team of and grounds your business the requests via • No. of requests partners email per month • Captures admin • No. of request per checks Business Unit • Allocates an officer to each request • Allows officer to log response to the request • Automatically counts down the days left for each request. • Alerts SAR team & Officer on potential breaches 2
  3. 3. Key accounts Data Protection Officer account SAR Administration Team accounts 3
  4. 4. Getting started 4
  5. 5. SAR form Linked to Intranet Linked to Internet Linked to all Business units Linked to all Business partners Aimed to capture all the ingress points of SAR requests 5
  6. 6. A completed SAR form & Acknowledgement 6
  7. 7. Automatic Acknowledgement to subject 7
  8. 8. SAR Dashboard 8
  9. 9. SARID is automatically generated for the request and registered on the dashboard in real time. Once the request is registered, the 40 day timer begins automatically. The subject name is attached to the request for reference. An officer can be allocated to the request. He or she is alerted. The admin & Validity check includes option to reject query or pass the request. The response from the officer can be captured electronically or if hard copy noted on the dashboard The status of the request is maintained all throughout the lifecycle of the request. SAR administration via the dashboard 9
  10. 10. The completed request from the dashboard Click here to see the form 10
  11. 11. Dashboard: Admin check Options to pass, query or reject a request by the SAR Team 11
  12. 12. FOI dashboard: Example of Rejection 12
  13. 13. Allocation of an officer from the org chart Org chart 13
  14. 14. Response to SAR requests Officer clicks on Response The response window allows the officer to select the response has been sent as well as a message to the subject. Option to add the response document & send by email 14
  15. 15. Response to SAR requests: completing the response form 15
  16. 16. SAR Dashboard: Completed responses 16
  17. 17. Implementation & Contact details • Implementation takes about 3 months to Go live. – Solution can be custom built and deployed within your network(intranet) or hosted on our secure server (extranet). – Cost vary depending on number of licenses and scale of implementation • For more information please contact: – Mateo Isabella • London Knowledge Innovation Centre • South Bank Technopark • 90 London Road • SE1 6LN • 0207 592 9747 17