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Senate Bill 232 Timeline and Information Sheet

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Senate Bill 232 Timeline and Information Sheet

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SB 232: RIGHT TO KNOW UPDATE—EXECUTIVE BRANCH AGENCIES
Possible Responses and Timelines:
Once initial request is sent to agency
5 business days
from agency
receiving request
Executive branch agency must respond
to requester
• Acknowledge receipt of public
information request
§ 2-6-1006(3)(a), MCA
Request for: public information that can be readily identified/gathered
“Timely manner”
Make the information available for
inspection/copying by requester
§ 2-6-1006(3)(a)(i), MCA
Request for: a single, specific, clearly identifiable, and readily available public record
• NOT requests only for specific person or property (applications, vital records,
licenses, permits, registrations)
5 working days
from agency’s
acknowledgment of
receipt of request
Provide specific public record to
requester
§ 2-6-1006(3)(a)(ii), MCA
Request for: public information that cannot be readily identified/gathered
Provide requester an estimate of the
time it will take to fulfill request and
any possible fees
§ 2-6-1006(3)(b)(i), MCA
“Timely manner”
(see below)
Provide the information to requester § 2-6-1006(3)(b)(i), MCA
“Timely Manner” Definition
• ONLY for public information that CANNOT be readily identified/gathered
90 days from
agency’s
acknowledgment of
receipt of request
Default § 2-6-1006(3)(b)(i)(A), MCA
6 months from
agency’s
acknowledgment of
receipt of request
Only if agency determines 90 days is
not feasible
• Agency must provide written
notice to requester explaining
why it can’t respond within
90 days
§ 2-6-1006(3)(b)(i)(B), MCA
When Agency’s Obligation to Respond is Suspended:
Agency requires requester to pay an estimated fee prior to fulfilling request
Suspension Begins:
• When agency sends
estimate to requester
Suspension Ends:
• When requester
makes payment
§ 2-6-1006(3)(b)(ii), MCA
Agency requests additional information/clarification from requester
to expedite agency’s response
Suspension Begins:
• When agency sends
request for info/
clarification
Suspension Ends:
• When requester
provides the
info/clarification OR
• When requester
denies agency’s
request
§ 2-6-1006(3)(c), MCA
30 days from agency’s
request
If requester fails to respond
to agency’s request:
• Agency can close the
request, but must
notify requester first
§ 2-6-1006(3)(c), MCA
Effective Dates:
October 1, 2023 All other executive branch agencies
October 1, 2025
• Secretary of State
• Justice Department
• Superintendent of Public
Instruction
• State Auditor
§ 2-6-1006(1)(b)(iii)(B), MCA
Legal Action:
If requester does not receive a response from agency as required (described above and in
§ 2-6-1006(3), MCA), requester can sue agency in district court—§ 2-6-1009(3), MCA
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Senate Bill 232 Timeline and Information Sheet

  • 1. SB 232: RIGHT TO KNOW UPDATE—EXECUTIVE BRANCH AGENCIES Possible Responses and Timelines: Once initial request is sent to agency 5 business days from agency receiving request Executive branch agency must respond to requester • Acknowledge receipt of public information request § 2-6-1006(3)(a), MCA Request for: public information that can be readily identified/gathered “Timely manner” Make the information available for inspection/copying by requester § 2-6-1006(3)(a)(i), MCA Request for: a single, specific, clearly identifiable, and readily available public record • NOT requests only for specific person or property (applications, vital records, licenses, permits, registrations) 5 working days from agency’s acknowledgment of receipt of request Provide specific public record to requester § 2-6-1006(3)(a)(ii), MCA Request for: public information that cannot be readily identified/gathered Provide requester an estimate of the time it will take to fulfill request and any possible fees § 2-6-1006(3)(b)(i), MCA “Timely manner” (see below) Provide the information to requester § 2-6-1006(3)(b)(i), MCA “Timely Manner” Definition • ONLY for public information that CANNOT be readily identified/gathered 90 days from agency’s acknowledgment of receipt of request Default § 2-6-1006(3)(b)(i)(A), MCA 6 months from agency’s acknowledgment of receipt of request Only if agency determines 90 days is not feasible • Agency must provide written notice to requester explaining why it can’t respond within 90 days § 2-6-1006(3)(b)(i)(B), MCA
  • 2. When Agency’s Obligation to Respond is Suspended: Agency requires requester to pay an estimated fee prior to fulfilling request Suspension Begins: • When agency sends estimate to requester Suspension Ends: • When requester makes payment § 2-6-1006(3)(b)(ii), MCA Agency requests additional information/clarification from requester to expedite agency’s response Suspension Begins: • When agency sends request for info/ clarification Suspension Ends: • When requester provides the info/clarification OR • When requester denies agency’s request § 2-6-1006(3)(c), MCA 30 days from agency’s request If requester fails to respond to agency’s request: • Agency can close the request, but must notify requester first § 2-6-1006(3)(c), MCA Effective Dates: October 1, 2023 All other executive branch agencies October 1, 2025 • Secretary of State • Justice Department • Superintendent of Public Instruction • State Auditor § 2-6-1006(1)(b)(iii)(B), MCA Legal Action: If requester does not receive a response from agency as required (described above and in § 2-6-1006(3), MCA), requester can sue agency in district court—§ 2-6-1009(3), MCA