a presentation which explains how databases can be used (queries, reports and mail merging)

1. Using DatabasesUsing Databases
By Lucy BoultBy Lucy Boult

2. What is a database?What is a database?
A data base is an organised collection of dataA data base is an organised collection of data
usually stored on a computerusually stored on a computer
We use databases because:We use databases because:
 It Is quickIt Is quick
 Easy to storeEasy to store
 Easy to find particular dataEasy to find particular data
 ConvenientConvenient
 Doesn't get lostDoesn't get lost

3. What is a query?What is a query?
A query is a collection of data groupedA query is a collection of data grouped
together by similarities e.g. hair colour ortogether by similarities e.g. hair colour or
town they live in.town they live in.
We use queries because:We use queries because:
 It means We can see similar data more clearlyIt means We can see similar data more clearly
 It is Quicker than manually looking for dataIt is Quicker than manually looking for data
 And Useful for surveys e.g. what kind ofAnd Useful for surveys e.g. what kind of
person is a costumerperson is a costumer

4. What is a report?What is a report?
A report is a collection of data which isA report is a collection of data which is
grouped together in categories and presentedgrouped together in categories and presented
nicely.nicely.
We use reports because:We use reports because:
 It is a Fancy/neat way of presenting dataIt is a Fancy/neat way of presenting data
 Has a clear layoutHas a clear layout
 Easy to useEasy to use
 And Easy to group any dataAnd Easy to group any data

5. What is mail merge?What is mail merge?
Mail merge is used to insert personal data intoMail merge is used to insert personal data into
a general e.g. letter.a general e.g. letter.
We use mail merge because:We use mail merge because:
 it is easyit is easy
 quickquick
 Saves someone manually typing it allSaves someone manually typing it all
 And You can add any data from any file inAnd You can add any data from any file in
your documentsyour documents

6. What is mail merge?What is mail merge?
Mail merge is used to insert personal data intoMail merge is used to insert personal data into
a general e.g. letter.a general e.g. letter.
We use mail merge because:We use mail merge because:
 it is easyit is easy
 quickquick
 Saves someone manually typing it allSaves someone manually typing it all
 And You can add any data from any file inAnd You can add any data from any file in
your documentsyour documents