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1 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l
University of ColoradoStudent
Government Finance Board
UMC Room 129A 206 UCB
Boulder, CO 80309
Phone: 303-492-7473
Finance Board Fiscal Year 2014-
2015 Budget Proposal
Attached is the University of Colorado Student Government Finance Board’s budget proposal for
fiscal year 2014-15. This proposal includes individual recommendations for each of the Cost
Centers under CUSG purview, as well as additional student fee allocations. The budget before
you represents hours of student, staff, and administrator input in an attempt to create a student
fee package that maximizes benefits for students while keeping student fees increases minimal.
In late October of 2014, in conjunction with the CUSG Tri-Executives, I asked all Cost Centers
to provide Finance Board with two budget scenarios: a 100% and a 99% budget derived from the
FY 2013-14 student fee allocation plus the newly mandated increases to “unduckables.” Cost
Centers were also asked to provide a prioritized list of enhancements as determined by each Cost
Center’s student Joint Board. We felt these scenarios were both fair and necessary because they
allowed Cost Centers and Finance Board to examine each budget with a critical eye to student
To: Juedon Kebede,President of Legislative Council
Senators, Council of Colleges and Schools
Representatives,Representative Council
From: Keegan McCaffrey,Finance Board Chair
CC: Chris Schaefbauer,CUSG Executive
Ellie Roberts, CUSG Executive
Marco Dorado, CUSG Executive
Deb Coffin, Vice Chancellor for Student Affairs
Date: February 20, 2014
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fees, while providing resources necessary to continue to support and grow our strongest
programs.
Prior to Finance Board budget hearings, the Tri-Executives and I met with each individual Cost
Center to discuss their respective budget. Budgets were then sent to the VCSA for approval and
voted upon by each cost center’s respective Joint or Advisory Board (where applicable). Finance
Board met to review each Cost Center’s budget during late January and early February; the
outcome of that process is presented through this proposal.
During the budget process, the Board’s primary goal was to prepare a student fee package that
provided students with maximal utility within the scope of continuous financial constraints. This
was no easy task, as we had to keep in mind that student fees will be increasing substantially
next year with the full implementation of the new Recreation Center expansion/renovation fee.
Additionally, many departments across the university have experienced significant budget cuts,
including Student Affairs, which co-manages many of our Cost Centers; this, in turn, had an
impact on non-student-fee funding for some programs our Cost Centers offer. With these
constraints in mind, the Board examined each budget and enhancement request on necessity,
impact, cost, and mission.
This budget proposal also represents the first effort to implement the 2013 Chancellor’s
Agreement Protocols. This agreement made significant changes to the CUSG budget cycle,
including mandatory funding of “unduckables,” approval by the Vice Chancellor for Student
Affairs, and budgetary limitations for both Finance Board and Legislative Council. While
changing a process as large and important as the CUSG budget cycle is no small feat, I would
like to thank everyone who has already, and will in the near future, participate in this new way of
allocating student fees.
As the elected representatives of the University of Colorado student body, it is your
responsibility to implement the most responsible student fee budget possible while keeping in
mind student welfare. We at Finance Board believe that this budget proposal does just that, and
we welcome any questions you may have.
Sincerely,
Keegan McCaffrey
Chair of the University of Colorado Student Government Finance Board
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Recreation Services........................................................................................................... 4
Recreation Bonds………………………………………………………………………………..…5
University Memorial Center............................................................................................ 6
UMC Bonds...........................................................................................................................7
Environmental Center...................................................................................................... 8
CU Student Government Proper..................................................................................... 9
Student Organizations Finance Office .......................................................................... 10
Cultural Events Board ................................................................................................... 11
Off-Campus Housing and Neighborhood Relations .................................................... 12
Women’s Resource Center............................................................................................. 13
Student Legal Services.................................................................................................... 14
Volunteer Resource Center............................................................................................ 15
Student Outreach and Retention Center for Equity ................................................... 16
Student Group Funding Board ..................................................................................... 17
KVCU Radio 1190........................................................................................................... 18
Distinguished Speakers Board....................................................................................... 19
Gay Lesbian Bisexual Transgender Queer Resource Center ..................................... 20
Additional Student Fee Allocations............................................................................... 21
FY 2014-2015 Finance Board Budget Breakdown....................................................... 22
List of Requested Enhancements................................................................................... 23
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Recreation Services
Base Budget
FY 2014-15 base budget 100% plus unduckables totaling $5,609,050 (passed 8-0-1)
Unduckables
Totaled ($55,207) due to savings from the expiration of the 1995A/2007 bonds, three ECRF
loans, and projected savings in utilities, minus increases to staff support for salaries and benefits
and GAR/GIR
Enhancements
Passed $10,286 for increased support to Club Sports (7-0-2)
Total FY 2014-15 allocation of 5,619,336 (without bonds); $10,531,818 (with bonds)
Finance Board approved Recreation Services base budget 100% plus unduckables scenario for a
total of $5,609,050. This base budget establishes a neutral budget with enough flexibility in
revenue to accommodate a need for Recreation Services plans to review custodial staffing and
needs over the next six months, and they may consider making adjustments to their budget based
on that review. The budget and bonds passed 8-0-1.
The Board approved an enhancement of $10,286 to Recreation Services in order to restore prior
cuts to University of Colorado Club Sports. Recreation Services specified that $4,691 would
eliminate the participation fee students need to pay in order to be involved in Club Sports. The
extra $5,595 would be reallocated to facilitate reduction of involvement costs for all 32 Club
Sports teams involved in Recreation Services. The enhancement passed 7-0-2.
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RecreationServicesBonds
Total FY 2014-15 allocation of $4,912,482 (Passed 8-0-1)
This figure represents only the construction portion of the Rec Center Expansion/Renovation
Fee. The required operating funds for the additional square footage was built into the base budget
for FY 2014-15, totaling $1,166,623, and is billed as part of the new fee. FY 2014-15 will be the
first year that the new fee is billed in full, and accounts for a substantial increase to student fees.
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University Memorial Center
Base Budget
FY 2014-15 base budget 100% plus unduckables totaling $4,186,972 (passed 8-0-1)
Unduckables
Totaled $303,287 due to staff support for salaries and benefits, GAR/GIR, and utilities
Enhancements
Passed $42,632 for student hourly (4-2-3)
Failed $2,645 for CU Gold operating (2-5-2)
Passed $12,790 to replace programming funds lost from CU Parents Fund for Welcome Fest and
additional Student Involvement Fair support (8-0-1)
Passed $183,318 for building Capital fund (7-0-2); increased to $282,437 plus GAR/GIR (6-2-1)
Passed $23,198 for self-funded A/V manager (8-0-1)
Total FY 2014-15 allocation of $4,524,831 (without bonds); $6,795,141 (with bonds)
The Finance Board passed the 100% plus unduckables scenario for the University Memorial
Center (UMC), as it will undergo construction on the Glenn Miller Ballroom next year,
significantly cutting into its self-generated revenues. These losses will be covered by the UMC’s
fund balance and it was determined that cutting their revenues further would limit the UMC’s
ability to provide valuable services for students.
The requested enhancement for student hourly increases was passed in part, at the amount of
$42,632. Approximately $20,000 of this was to build into the budget minimum wage increases
for the past year that had been covered by a SOR request. Minimum wage increases for this year
accounted for approximately another $15,000. The remainder of the request was for non-
minimum-wage increases related to either merit or continuing student employment. The Board
was divided on this issue, feeling that merit increases could be addressed internally in UMC’s
budget, but also respecting that student employees should be rewarded for continuing
employment at the UMC. An eventual compromise was reached to fund only part ($42,632) of
the non-minimum-wage hourly portion of the request.
The Board was uncomfortable with an enhancement for CU Gold to cover lost funding from the
VCSA at $13,000; a partial enhancement of $2,645 to bring student fee support equal to the
bookstore contribution was failed (2-5-2). Mixed reviews of the program as well as budgetary
considerations were major reasons why the Board chose to not increase its current level of
funding to the program.
The Board passed $12,790 for programmatic increases in the UMC to cover lost funding from
the VCSA for Welcome Fest and Student Involvement Fairs. Compostable funds are expected to
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be addressed as a whole by CUSG, therefore, the $5,000 requested for that was not funded. The
Board chose to prioritize funding for Welcome Fest and Student Involvement Fairs over “I Love
Monday’s” and Cooking Classes, based on the number of students the events could reach,
although the non-funded programs’ success was appreciated by the Board.
The Capital fund enhancement was a difficult discussion for the Board. Recognizing the
importance of building maintenance and the growing list of deferred items, the Board made
capital for the UMC an important priority. Funding capital at the requested amount would have
severely limited funding for other enhancement requests, so the Board initially chose to fund a
partial amount. Along with their existing budget, a $172,000 enhancement would bring the UMC
capital budget even with Recreation Services’ capital budget and was passed 7-0-2. After
considering all other enhancement requests and a lengthy discussion about an acceptable level of
student fee increase, the Board voted to fund the UMC capital request in full at $265,000 plus
GAR/GIR (6-2-1).
The self-funded enhancement for an A/V manager of $21,766 was approved, with the
recommendation that this position provide mentorship to Program Council staff and other
relevant groups with A/V needs.
University MemorialCenter Bonds
Total FY 2014-15 allocation of $2,270,310 (Passed 8-0-1)
The Bonds/Loans student fee request of $2,270,310 was also passed.
This allocation covers the bond payments from the 2007 Enterprise Bonds and the Food Service
Renovation Loan. Any overcollections from this figure will be deposited into the UMC’s repair
and replenishment reserve funds.
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Environmental Center
Base Budget
FY 2014-15 base budget 99% plus unduckables totaling $1,049,525 (Passed 8-0-1)
Accepted Cuts
$10,231 will be absorbed in the CUSG carbon offset fund in FY 2014-15.
Unduckables
Totaled $36,896 for mandatory salary and benefit changes and GAR/GIR increase
Enhancements
Passed $6,969 to increase existing FTE for Green Labs Coordinator (8-0-1)
Passed $2,928 to increase recycling outreach materials budget (8-0-1)
Total FY 2014-15 allocation of $1,059,422
The Environmental Center is involved in dozens of partnerships with departments all across the
University of Colorado campus. As requested by the Environmental Board, Finance Board has
approved the 1% cut scenario for FY 2014-15. Environmental Board representatives told the
Board they felt they could operate with this 1% cut and believed it was in line with their overall
mission of saving money for the campus.
Enhancement #1 would increase the Green Labs Coordinator from 0.6 FTE to 0.8 FTE. The
Environmental Center emphasized that the coordinator is currently operating close to full time,
so this increase is merited. The $6,969 covers half of the increase, as the position is co-funded by
Facilities Management.
The center recommended not approving enhancement #2, the Green Labs assistant position, at
2nd reading, because Facilities Management was unwilling to split the cost of the position. One of
the missions of this year’s Environmental Board is to ensure financial equity in its partnerships.
Without the support of Facilities Management, the center does not want to fund this position.
Enhancement #3 was requested to help the center catch up with the growth of the campus. Over
the past 10 years, the square footage of campus has grown by 35%, while the recycling materials
budget has seen 0% growth. This enhancement will help bring the budget back into alignment
with increased need due to the growth of the campus.
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CU Student Government Proper
Base Budget
FY 2014-15 99% base budget plus unduckables totaling $520,263 (passed 8-0-1)
Accepted Cuts
Passed $5,125 in bundled cuts as follows: (8-0-1)
Legislative Affairs Commission: $500
Public Relations: $1,500
Elections: $1,000
Student hourly payroll: $2,125
Unduckables
Totaled $12,902 due to staff support for salaries and benefits and GAR/GIR
Enhancements
Passed $31,668 for student pay increases from 57LCB12 (7-0-2)
Passed $773 for Freshman Council (8-0-1)
Total FY 2014-15 allocation of $552,704
Finance Board approved CU Student Government Proper’s 99% plus unduckables base budget.
Our decision to accept cuts was based upon a long-term analysis of the Legislative Affairs
Commission, Public Relations, Elections, and student staff Payroll accounts showing historical
budgeting overages in these areas.
CUSG Proper was approved for both of its enhancements. The first is an adjustment in financial
compensation for the Tri-Executives, Legislative Council President, Legislative Council Vice
President, CCS Chair, Representative Council Speaker, Joint Board Chairs, Appellate Court
Chief Justice, Representatives at Large, and CCS Senators for a total of $31,668 with GAR/GIR
and benefits included. This enhancement, although large, was necessary to realign our pay
structure to that passed in 57LCB12. This enhancement is to be split between CUSG Proper
accounts as follows: $8,446 for CUSG Executive Staff Payroll and $23,222 for Legislative
Council Payroll. It is the Board’s intent to implement a more regular pay-increase structure for
these employees to prevent large enhancements of this nature in the future.
The second enhancement of $773 with GAR/GIR included for Freshman Council allows this
group to continue to put on major events like Day Without Hate, which in the past was funded
out of the Executives’ discretionary funds.
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Student Organizations Finance Office
Base Budget
FY 2014-15 100% base budget plus unduckables totaling $463,477 (Passed 8-0-1)
Unduckables
Totaled $31,196 for staff salaries and benefits
Enhancements
None requested
Total FY 2014-2015 allocation of $463,477
The Finance Board felt comfortable with the 100% plus unduckables budget. A motion made to
approve this budget passed 8-0-1. The Student Organizations Finance Office experienced a
relatively large increase in unduckables, amounting to $31,196 for staff support.
SOFO will continue to utilize fund balance (in the amount of $5,000 for FY 2014-15) to offset a
student fee increase for an additional accounting tech position. Finance Board and Legislative
Council approved this strategy five years ago.
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Cultural Events Board
Base Budget
FY 2014-15 base budget plus unduckables totaling $457,370 (passed 6-1-2)
Unduckables
Totaled $2,229 due to hourly benefits and GAR/GIR
Enhancements
None Requested
Total FY 2014-15 allocation of $457,370
CEB continues to allocate money effectively to student groups putting on culturally impactful
events across campus, in addition to providing top-quality board projects. So far for FY 2013-
14, CEB has allocated $321,524 to 31 student groups. The Board appreciates CEB implementing
new accountability measures into its funding cycle and passed a 100% base budget plus
unduckables totaling $457,370.
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Off-Campus Housing & Neighborhood Relations
Base Budget
FY 2014-15 100% base budget plus unduckables totaling $332,254 (Passed 8-0-1)
Unduckables
Totaled $10,516 due to increases to salaries, benefits, and GAR/GIR
Enhancements
Passed $318 for welcome bags (8-0-1)
Passed $2,334 for party registration bags (8-0-1)
Passed $2,132 for Party Smart deck of cards (7-0-2)
Passed $1,500 for professional development/travel (8-0-1)
Total FY 2014-15 allocation of $338,538
Finance Board recognizes Off-Campus Housing and Neighborhood Relations as a growing asset
to the student body. Over 73% of all students live off campus, and this cost center is a very
useful resource for this population of students.
When looking at the base budget, Finance Board recognized that a 1% cut would limit the
number of hours students would be able to work, which would greatly reduce community
outreach. Given this and the growing population of students living off-campus, we decided to
pass their 100% base budget plus unduckables. When considering enhancements, we looked at
past success with similar pilot programs. The welcome bags and party registration bags were
both seen as an excellent way to begin and facilitate conversations between students and
permanent residents on the Hill, while also helping the students understand how to throw a safe
and ticket-free party. The original enhancement request for the Party Smart deck of cards was
$4,900, however, the Board felt this was too large of an amount to build into their budget at this
time, so an enhancement of $2,000 was passed. Lastly, the original request for professional
development was $1,000, however, Finance Board approved an enhancement of $1,500 to be
consistent across similar sized cost centers, by allocating them all funds in the same proportion
for this purpose.
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Women’s Resource Center
Base Budget
FY 2014-15 base budget plus unduckables totaling $282,823 (passed 6-0-1)
Unduckables
Totaled $15,077 due to increases to salaries, benefits, and GAR/GIR
Enhancements
Passed $1,373 for student summer hourly (5-0-2)
Total FY 2014-15 allocation of $284,196
Finance Board feels that a cut to the budget of the Women’s Resource Center is unnecessary and
irresponsible as we try and encourage our resource centers to reach as many students as possible.
The WRC managed to increase attendance for their various events this past year and continued to
collaborate with departments on campus such as the Leeds School of Business to effectively
promote woman empowerment. The Board therefore approved the 100% plus unduckables
budget totaling $282,823.
The Board recognized the need to increase summer hourly wages for the Women’s Resource
Center by passing their enhancement request of $1,373. This enhancement will cover the Student
Assistant III minimum pay increase from $10.92 to $11.25/hour, which was paid in FY 2013-14
through fund balance. We approved this enhancement to stay consistent with the other cost
centers, however, the Board suggested that the Women’s Resource Center construct a merit-
based increase plan that we can look at in the future.
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Student Legal Services
Base Budget
FY 2014-15 base budget 100% plus unduckables totaling $282,919 (passed 8-0-1)
Unduckables
Totaled $15,249 due to staff support for salaries and benefits, GAR/GIR, and utilities
Enhancements
None Requested
Total FY 2014-15 allocation of $282,919
Finance Board recognizes the Student Legal Services cost center as a vital asset and resource for
the entire student body as an affordable general practice law office.
For FY 2014-15, Student Legal Services came to the board requesting that we pass their base
budget plus unduckables. This year they had no enhancement requests, as they continuously
strive to be as efficient as possible while providing the same quality of service. In considering
the 1% budget cut, Finance Board recognized that such a reduction would eliminate some of
their part-time help, which is vital to their operation being able to assist as many students as
possible. We believe they have been very fiscally responsible and feel more than comfortable as
a board allowing them to operate at their current level.
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Volunteer Resource Center
Base Budget
FY 2014-15 base budget 100% plus unduckables totaling $244,888 (passed 8-0-1)
Unduckables
Totaled $7,532 due to salary and benefits increases, equity increase, and GAR/GIR
Enhancements
Failed $57,261 for new FTE staff member (2-4-2)
Passed $500 for professional development (7-0-2)
Passed $826 for hourly pay increase (8-0-1)
Passed $3,000 for operating expenses (6-0-3)
Passed $14,900 for additional graduate student support (8-0-1)
Total FY 2014-15 allocation of $264,114
Finance Board acknowledges that the Volunteer Resource Center is one of our fastest growing
cost centers and benefits an increasingly large number of students, especially after the floods.
It was decided that although we cannot fully support a new staff member, the VRC should return
with a new enhancement for the addition of a graduate assistant or more student hourly to
supplement their staff. The staff member would be responsible for coordinating with the Housing
and Dining Services employee working on Day of Service. Additionally, they will be responsible
for more training and outreach, as more student groups are turning to the VRC for help.
We also felt it was important to increase professional development so that the director and
assistant director can attend two different conferences, as the CAS review determined would be
helpful. The increase in hourly pay was passed so that the VRC is caught up with the other Cost
Centers, but they will be returning with a plan to change to a merit-based increase structure for
future fiscal years. The additional operating enhancement of $3,000 was approved because the
VRC had underprojected their unduckables and this amount brings them in line under the new
Protocols agreement.
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Student Outreach & Retention Center for Equity
Base Budget
FY 2014-15 base budget 100% plus unduckables totaling $255,928 (passed 6-0-1)
Unduckables
Totaled $7,046 due to increases to salaries, benefits, and GAR/GIR
Enhancements
Passed $1,471 for student hourly (5-0-2)
Total FY 2014-15 allocation of $257,399
Finance Board agreed that the Student Outreach and Retention Center for Equity would benefit
from no cuts this fiscal year. We believe that SORCE empowers student learning and success by
providing access and educational opportunities to underrepresented students in order to enhance
a diverse environment that enriches the University of Colorado at Boulder.
Finance Board decided to give SORCE an enhancement in the amount of $1,471 to meet needs
regarding student hourly salary increases. This enhancement covers the student salary-range
adjustment made in FY 2013-14 and was previously covered by a SOR request. This
enhancement was granted under the condition that SORCE provide a plan to switch to a merit-
based student hourly increase structure.
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Student Group Funding Board
Base Budget
FY 2014-15 base budget 100% plus unduckables totaling $226,103 (passed 8-0-1)
Unduckables
Totaled $1,103 due to GAR/GIR increases
Enhancements
None requested
Total FY 2014-15 allocation of $226,103
Finance Board agreed that the Student Group Funding Board (SGFB) should be funded at the
full 100% plus unduckables scenario as a way to provide outstanding resources to the numerous
student organizations on campus. The base budget of 100% plus unduckables was passed (8-0-1)
in the amount of $226,103.
The Finance Board also supported SGFB’s long-term plan of bringing down its fund balance by
allocating more to student groups than the amount of student fees allocated each fiscal year.
Eventually, the fund balance will be brought to an appropriate level and student fee allocations
will be in line with student group allocations.
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KVCU Radio 1190
Base Budget
FY 2014-15 base budget 99% plus unduckables totaling $136,134 (passed 8-0-1)
Accepted Cuts
Passed $1,500 cut in travel (8-0-1)
Unduckables
Totaled $430 for increases in GAR/GIR
Enhancements
None requested
Total FY 2014-2015 allocation of $136,134
KVCU just finished a reorganization that involved consolidating staff positions and bringing in
outside consultants to modernize and improve the radio station, as well as a studio upgrade. The
studio upgrade took place during FY 2013-14 with a $20,000 SOR request. KVCU’s FY 2014-15
budget is very similar to FY 2013-2014, with an emphasis on student hourly wages, public
relations/marketing, underwriting and programming.
While the Board was happy with the progress of KVCU during this last year, their 99% plus
unduckables budget totaling $136,134 passed 8-0-1. This decision was entirely based on the
cancellation for the foreseeable future of a major conference that KVCU staff travel to. KVCU
informed the board that there was no other relevant conferences they would want to travel to, so
Finance Board accepted a $1,500 cut to their travel account.
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Distinguished Speakers Board
Base Budget
FY 2014-15 base budget 100% minus unduckables totaling $131,089 (passed 8-0-1)
Unduckables
Totaled $618 due to increases to hourly benefits and GAR/GIR
Enhancements
None requested
Total FY 2014-15 allocation of $131,089
Finance Board continues to support the Distinguished Speakers Board’s mission to bring
speakers of the highest caliber to campus for the enjoyment and benefit of students. DSB
presented a 100% budget to the board that made up for increases in unduckables through an
increased revenue projection. Seeing as this was the budget recommended by DSB, the Board
decided to pass this 100% budget totaling $131,089. DSB was confident they could make more
revenue because one of their speakers this year, Michio Kaku, drew a higher than normal student
attendance. While exciting, this greater than predicted student engagement is a slight stress on
the budget, because they make more auxiliary revenue by selling community tickets.
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Gay Lesbian Bisexual Transgender Queer Resource Center
Base Budget
FY 2014-15 base budget 100% plus unduckables totaling $79,780 (passed 8-0-1)
Unduckables
Totaled $2,592 due to increases to salaries, benefits, and GAR/GIR
Enhancements
Passed $533 for assistant director travel (8-0-1)
Passed $3,183 for the Lavender Graduation and Welcome Back events (8-0-1)
Passed $1,890 for student summer hourly (6-2-1)
Failed $2,122 for student professional development/travel (motion was not seconded)
Passed $2,577 for peer educator support (8-0-1)
Total FY 2014-15 allocation of $87,963
The Finance Board approved the GLBTQ Resource Center’s 100% plus unduckables base
budget totaling $79,780.
In order to align the GLTBQ Resource Center with an equitable amount of staff travel compared
to other similar sized cost centers, we amended their enhancement from $1,500 to $533, which
passed 8-0-1. It was also based on equity that the board denied their 4th enhancement of $2,122
for student professional development, because no other cost center received funds specifically
for student travel. In addition, the Board felt that funding for student travel was a more
appropriate expenditure for the GLTBQRC’s gift account. Alternatively, student employees in
student groups could apply for travel funding through other funding boards like ASSG and
Representative Council.
The Board approved the enhancement request for the Lavender Graduation and Welcome Back
events 8-0-1. This enhancement drew a lot of discussion by the board, but voting members
eventually were convinced that these events were in line with the GLTBQRC’s mission and
provided a great value for their impact on the GLTBQ community and their allies on campus.
Lastly, the Board approved a $2,577 enhancement for peer educator training to ensure that the
students giving presentations for the GLTBQRC are of the highest caliber and receive adequate
training.
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Additional Student Fee Allocations
Outdoor Recreation
Outdoor Recreation represents payment toward a bond that provided funds to renovate and
maintain the outdoor fields at Farrand, Kittredge and Williams Village. The fiscal year 2014-
2015 allocation is $645,820.
CU Colleges and Schools
Funding for individual colleges and schools is allocated on a percentage basis of the total student
fee allocation. The funding is 0.81989% of the sum of all other student fee allocations. The FY
2014-15 allocation is $185,717. This will be distributed to the individual colleges and schools
based on the number of students enrolled in each college and school.
Police Recharge
The police recharge is a fee assessed on the CU Student Government for CU Police Department
services. This fee is charged because CUPD responds to emergency calls and provides routine
patrols at the Recreation Center and the University Memorial Center. It is based on total square
footage of both buildings. The fiscal year 2014-2015 allocation is estimated at $102,299.
Small Cost Center Capital Fund
The SCCCF was established to handle capital requests made by smaller cost centers. It avoids
the creation of unnecessary capital accounts for individual small cost centers, thus minimizing
student fee waste. The fiscal year 2014-2015 allocation is $20,000.
Uncollectables
Uncollectables represent student fees that the University is unable to collect. It is important to
plan for these uncollectable fees, in order to prevent disruption within the budget. The fiscal year
2014-2015 allocation is $15,000.
22 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l
FY2014-15FinanceBoardStudentFeeBreakdown
***TheRecRenovationFeeandheadcountsusedtocalculateper-studentfeeareroughestimates
2013-142014-15$Variance%VarianceEnhancementsFY15total$Variance%Variance
RecServices4,497,634.00$4,442,427.00$(55,207.00)$-1.23%10,286.00$4,452,713.00$(44,921.00)$-1.00%
UMC3,883,685.00$4,186,972.00$303,287.00$7.81%337,859.00$4,524,831.00$641,146.00$16.51%
UMCBonds2,275,557.00$2,270,310.00$(5,247.00)$-0.23%$0.002,270,310.00$(5,247.00)$-0.23%
E-Center1,027,831.00$1,049,525.00$21,694.00$2.11%9,897.00$1,059,422.00$31,591.00$3.07%
CUSGProper512,845.00$520,263.00$7,418.00$1.45%32,441.00$552,704.00$39,859.00$7.77%
SOFO433,379.00$463,477.00$30,098.00$6.94%$0.00463,477.00$30,098.00$6.94%
CEB457,219.00$457,370.00$151.00$0.03%$0.00457,370.00$151.00$0.03%
OCH322,940.00$332,254.00$9,314.00$2.88%6,284.00$338,538.00$15,598.00$4.83%
WRC268,654.00$282,823.00$14,169.00$5.27%1,373.00$284,196.00$15,542.00$5.79%
LegalServices268,236.00$282,919.00$14,683.00$5.47%$0.00282,919.00$14,683.00$5.47%
VRC237,112.00$244,888.00$7,776.00$3.28%19,226.00$264,114.00$27,002.00$11.39%
SORCE249,586.00$255,928.00$6,342.00$2.54%1,471.00$257,399.00$7,813.00$3.13%
SGFB225,000.00$226,103.00$1,103.00$0.49%$0.00226,103.00$1,103.00$0.49%
KVCU138,387.00$136,134.00$(2,253.00)$-1.63%$0.00136,134.00$(2,253.00)$-1.63%
DSB130,209.00$131,089.00$880.00$0.68%$0.00131,089.00$880.00$0.68%
GLTBQ77,450.00$79,780.00$2,330.00$3.01%8,183.00$87,963.00$10,513.00$13.57%
OutdoorRec645,820.00$645,820.00$$0.000.00%$0.00645,820.00$$0.000.00%
CollegesandSchools153,479.00$185,716.61$32,237.61$21.00%$0.00185,716.61$32,237.61$21.00%
PoliceRecharge98,364.00$102,299.00$3,935.00$4.00%$0.00102,299.00$3,935.00$4.00%
SCCCF20,000.00$20,000.00$$0.000.00%$0.0020,000.00$$0.000.00%
Uncollectables15,000.00$15,000.00$$0.000.00%$0.0015,000.00$$0.000.00%
Subtotal15,938,387.00$16,331,097.61$392,710.61$2.46%427,020.00$16,758,117.61$819,730.61$5.14%
FeePerStudent292.79$299.87$7.08$2.42%7.70$307.57$14.78$5.05%
NewRecFee108.53$106.30$(2.23)$-2.05%-$106.30$(2.23)$-2.05%
TotalFee401.32$406.17$4.85$1.21%7.70$413.87$12.55$3.13%
23 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l
Appendix A: Enhancement Requests by Cost Center
Recreation Services
1. $10,286 for Club Sports
University Memorial Center
1. $52,882 for hourly wages
2. $13,855 for CU Gold
3. $22,382 for programming
4. $265,000 for capital
5. $23,199 for self-funded AV manager
Environmental Center
1. $6,969 for Green Labs position increase FTE
2. $14,927 for Green Labs assistant (withdrawn)
3. $2,928 for recycling outreach materials
CUSG Proper
1. $31,668 for student pay increases
2. $773 for Freshman Council
Off-Campus Housing and Neighborhood Relations
1. $318 for welcome bags
2. $2,334 for party registration bags
3. $4,900 for Party Smart cards
4. $1,000 for professional development
Women’s Resource Center
1. $1,373 for student hourly
Student Outreach and Retention Center for Equity
1. $1,471 for student hourly
Volunteer Resource Center
1. $57,261 for FTE event manager
2. $6,928 for professional development
3. $3,000 for operating
4. $826 for student hourly
5. $14,900 for graduate student employee
Gay Lesbian Bisexual Transgender Queer Resource Center
1. $533 for Assistant Director travel
2. $3,197 for events
3. $1,895 for student hourly
4. $2,583 for student employee development/travel
5. $2,577 for peer educator support

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FY 2014-15 Finance Board Budget Proposal Final

  • 1. 1 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l University of ColoradoStudent Government Finance Board UMC Room 129A 206 UCB Boulder, CO 80309 Phone: 303-492-7473 Finance Board Fiscal Year 2014- 2015 Budget Proposal Attached is the University of Colorado Student Government Finance Board’s budget proposal for fiscal year 2014-15. This proposal includes individual recommendations for each of the Cost Centers under CUSG purview, as well as additional student fee allocations. The budget before you represents hours of student, staff, and administrator input in an attempt to create a student fee package that maximizes benefits for students while keeping student fees increases minimal. In late October of 2014, in conjunction with the CUSG Tri-Executives, I asked all Cost Centers to provide Finance Board with two budget scenarios: a 100% and a 99% budget derived from the FY 2013-14 student fee allocation plus the newly mandated increases to “unduckables.” Cost Centers were also asked to provide a prioritized list of enhancements as determined by each Cost Center’s student Joint Board. We felt these scenarios were both fair and necessary because they allowed Cost Centers and Finance Board to examine each budget with a critical eye to student To: Juedon Kebede,President of Legislative Council Senators, Council of Colleges and Schools Representatives,Representative Council From: Keegan McCaffrey,Finance Board Chair CC: Chris Schaefbauer,CUSG Executive Ellie Roberts, CUSG Executive Marco Dorado, CUSG Executive Deb Coffin, Vice Chancellor for Student Affairs Date: February 20, 2014
  • 2. 2 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l fees, while providing resources necessary to continue to support and grow our strongest programs. Prior to Finance Board budget hearings, the Tri-Executives and I met with each individual Cost Center to discuss their respective budget. Budgets were then sent to the VCSA for approval and voted upon by each cost center’s respective Joint or Advisory Board (where applicable). Finance Board met to review each Cost Center’s budget during late January and early February; the outcome of that process is presented through this proposal. During the budget process, the Board’s primary goal was to prepare a student fee package that provided students with maximal utility within the scope of continuous financial constraints. This was no easy task, as we had to keep in mind that student fees will be increasing substantially next year with the full implementation of the new Recreation Center expansion/renovation fee. Additionally, many departments across the university have experienced significant budget cuts, including Student Affairs, which co-manages many of our Cost Centers; this, in turn, had an impact on non-student-fee funding for some programs our Cost Centers offer. With these constraints in mind, the Board examined each budget and enhancement request on necessity, impact, cost, and mission. This budget proposal also represents the first effort to implement the 2013 Chancellor’s Agreement Protocols. This agreement made significant changes to the CUSG budget cycle, including mandatory funding of “unduckables,” approval by the Vice Chancellor for Student Affairs, and budgetary limitations for both Finance Board and Legislative Council. While changing a process as large and important as the CUSG budget cycle is no small feat, I would like to thank everyone who has already, and will in the near future, participate in this new way of allocating student fees. As the elected representatives of the University of Colorado student body, it is your responsibility to implement the most responsible student fee budget possible while keeping in mind student welfare. We at Finance Board believe that this budget proposal does just that, and we welcome any questions you may have. Sincerely, Keegan McCaffrey Chair of the University of Colorado Student Government Finance Board
  • 3. 3 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Recreation Services........................................................................................................... 4 Recreation Bonds………………………………………………………………………………..…5 University Memorial Center............................................................................................ 6 UMC Bonds...........................................................................................................................7 Environmental Center...................................................................................................... 8 CU Student Government Proper..................................................................................... 9 Student Organizations Finance Office .......................................................................... 10 Cultural Events Board ................................................................................................... 11 Off-Campus Housing and Neighborhood Relations .................................................... 12 Women’s Resource Center............................................................................................. 13 Student Legal Services.................................................................................................... 14 Volunteer Resource Center............................................................................................ 15 Student Outreach and Retention Center for Equity ................................................... 16 Student Group Funding Board ..................................................................................... 17 KVCU Radio 1190........................................................................................................... 18 Distinguished Speakers Board....................................................................................... 19 Gay Lesbian Bisexual Transgender Queer Resource Center ..................................... 20 Additional Student Fee Allocations............................................................................... 21 FY 2014-2015 Finance Board Budget Breakdown....................................................... 22 List of Requested Enhancements................................................................................... 23
  • 4. 4 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Recreation Services Base Budget FY 2014-15 base budget 100% plus unduckables totaling $5,609,050 (passed 8-0-1) Unduckables Totaled ($55,207) due to savings from the expiration of the 1995A/2007 bonds, three ECRF loans, and projected savings in utilities, minus increases to staff support for salaries and benefits and GAR/GIR Enhancements Passed $10,286 for increased support to Club Sports (7-0-2) Total FY 2014-15 allocation of 5,619,336 (without bonds); $10,531,818 (with bonds) Finance Board approved Recreation Services base budget 100% plus unduckables scenario for a total of $5,609,050. This base budget establishes a neutral budget with enough flexibility in revenue to accommodate a need for Recreation Services plans to review custodial staffing and needs over the next six months, and they may consider making adjustments to their budget based on that review. The budget and bonds passed 8-0-1. The Board approved an enhancement of $10,286 to Recreation Services in order to restore prior cuts to University of Colorado Club Sports. Recreation Services specified that $4,691 would eliminate the participation fee students need to pay in order to be involved in Club Sports. The extra $5,595 would be reallocated to facilitate reduction of involvement costs for all 32 Club Sports teams involved in Recreation Services. The enhancement passed 7-0-2.
  • 5. 5 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l RecreationServicesBonds Total FY 2014-15 allocation of $4,912,482 (Passed 8-0-1) This figure represents only the construction portion of the Rec Center Expansion/Renovation Fee. The required operating funds for the additional square footage was built into the base budget for FY 2014-15, totaling $1,166,623, and is billed as part of the new fee. FY 2014-15 will be the first year that the new fee is billed in full, and accounts for a substantial increase to student fees.
  • 6. 6 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l University Memorial Center Base Budget FY 2014-15 base budget 100% plus unduckables totaling $4,186,972 (passed 8-0-1) Unduckables Totaled $303,287 due to staff support for salaries and benefits, GAR/GIR, and utilities Enhancements Passed $42,632 for student hourly (4-2-3) Failed $2,645 for CU Gold operating (2-5-2) Passed $12,790 to replace programming funds lost from CU Parents Fund for Welcome Fest and additional Student Involvement Fair support (8-0-1) Passed $183,318 for building Capital fund (7-0-2); increased to $282,437 plus GAR/GIR (6-2-1) Passed $23,198 for self-funded A/V manager (8-0-1) Total FY 2014-15 allocation of $4,524,831 (without bonds); $6,795,141 (with bonds) The Finance Board passed the 100% plus unduckables scenario for the University Memorial Center (UMC), as it will undergo construction on the Glenn Miller Ballroom next year, significantly cutting into its self-generated revenues. These losses will be covered by the UMC’s fund balance and it was determined that cutting their revenues further would limit the UMC’s ability to provide valuable services for students. The requested enhancement for student hourly increases was passed in part, at the amount of $42,632. Approximately $20,000 of this was to build into the budget minimum wage increases for the past year that had been covered by a SOR request. Minimum wage increases for this year accounted for approximately another $15,000. The remainder of the request was for non- minimum-wage increases related to either merit or continuing student employment. The Board was divided on this issue, feeling that merit increases could be addressed internally in UMC’s budget, but also respecting that student employees should be rewarded for continuing employment at the UMC. An eventual compromise was reached to fund only part ($42,632) of the non-minimum-wage hourly portion of the request. The Board was uncomfortable with an enhancement for CU Gold to cover lost funding from the VCSA at $13,000; a partial enhancement of $2,645 to bring student fee support equal to the bookstore contribution was failed (2-5-2). Mixed reviews of the program as well as budgetary considerations were major reasons why the Board chose to not increase its current level of funding to the program. The Board passed $12,790 for programmatic increases in the UMC to cover lost funding from the VCSA for Welcome Fest and Student Involvement Fairs. Compostable funds are expected to
  • 7. 7 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l be addressed as a whole by CUSG, therefore, the $5,000 requested for that was not funded. The Board chose to prioritize funding for Welcome Fest and Student Involvement Fairs over “I Love Monday’s” and Cooking Classes, based on the number of students the events could reach, although the non-funded programs’ success was appreciated by the Board. The Capital fund enhancement was a difficult discussion for the Board. Recognizing the importance of building maintenance and the growing list of deferred items, the Board made capital for the UMC an important priority. Funding capital at the requested amount would have severely limited funding for other enhancement requests, so the Board initially chose to fund a partial amount. Along with their existing budget, a $172,000 enhancement would bring the UMC capital budget even with Recreation Services’ capital budget and was passed 7-0-2. After considering all other enhancement requests and a lengthy discussion about an acceptable level of student fee increase, the Board voted to fund the UMC capital request in full at $265,000 plus GAR/GIR (6-2-1). The self-funded enhancement for an A/V manager of $21,766 was approved, with the recommendation that this position provide mentorship to Program Council staff and other relevant groups with A/V needs. University MemorialCenter Bonds Total FY 2014-15 allocation of $2,270,310 (Passed 8-0-1) The Bonds/Loans student fee request of $2,270,310 was also passed. This allocation covers the bond payments from the 2007 Enterprise Bonds and the Food Service Renovation Loan. Any overcollections from this figure will be deposited into the UMC’s repair and replenishment reserve funds.
  • 8. 8 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Environmental Center Base Budget FY 2014-15 base budget 99% plus unduckables totaling $1,049,525 (Passed 8-0-1) Accepted Cuts $10,231 will be absorbed in the CUSG carbon offset fund in FY 2014-15. Unduckables Totaled $36,896 for mandatory salary and benefit changes and GAR/GIR increase Enhancements Passed $6,969 to increase existing FTE for Green Labs Coordinator (8-0-1) Passed $2,928 to increase recycling outreach materials budget (8-0-1) Total FY 2014-15 allocation of $1,059,422 The Environmental Center is involved in dozens of partnerships with departments all across the University of Colorado campus. As requested by the Environmental Board, Finance Board has approved the 1% cut scenario for FY 2014-15. Environmental Board representatives told the Board they felt they could operate with this 1% cut and believed it was in line with their overall mission of saving money for the campus. Enhancement #1 would increase the Green Labs Coordinator from 0.6 FTE to 0.8 FTE. The Environmental Center emphasized that the coordinator is currently operating close to full time, so this increase is merited. The $6,969 covers half of the increase, as the position is co-funded by Facilities Management. The center recommended not approving enhancement #2, the Green Labs assistant position, at 2nd reading, because Facilities Management was unwilling to split the cost of the position. One of the missions of this year’s Environmental Board is to ensure financial equity in its partnerships. Without the support of Facilities Management, the center does not want to fund this position. Enhancement #3 was requested to help the center catch up with the growth of the campus. Over the past 10 years, the square footage of campus has grown by 35%, while the recycling materials budget has seen 0% growth. This enhancement will help bring the budget back into alignment with increased need due to the growth of the campus.
  • 9. 9 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l CU Student Government Proper Base Budget FY 2014-15 99% base budget plus unduckables totaling $520,263 (passed 8-0-1) Accepted Cuts Passed $5,125 in bundled cuts as follows: (8-0-1) Legislative Affairs Commission: $500 Public Relations: $1,500 Elections: $1,000 Student hourly payroll: $2,125 Unduckables Totaled $12,902 due to staff support for salaries and benefits and GAR/GIR Enhancements Passed $31,668 for student pay increases from 57LCB12 (7-0-2) Passed $773 for Freshman Council (8-0-1) Total FY 2014-15 allocation of $552,704 Finance Board approved CU Student Government Proper’s 99% plus unduckables base budget. Our decision to accept cuts was based upon a long-term analysis of the Legislative Affairs Commission, Public Relations, Elections, and student staff Payroll accounts showing historical budgeting overages in these areas. CUSG Proper was approved for both of its enhancements. The first is an adjustment in financial compensation for the Tri-Executives, Legislative Council President, Legislative Council Vice President, CCS Chair, Representative Council Speaker, Joint Board Chairs, Appellate Court Chief Justice, Representatives at Large, and CCS Senators for a total of $31,668 with GAR/GIR and benefits included. This enhancement, although large, was necessary to realign our pay structure to that passed in 57LCB12. This enhancement is to be split between CUSG Proper accounts as follows: $8,446 for CUSG Executive Staff Payroll and $23,222 for Legislative Council Payroll. It is the Board’s intent to implement a more regular pay-increase structure for these employees to prevent large enhancements of this nature in the future. The second enhancement of $773 with GAR/GIR included for Freshman Council allows this group to continue to put on major events like Day Without Hate, which in the past was funded out of the Executives’ discretionary funds.
  • 10. 10 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Student Organizations Finance Office Base Budget FY 2014-15 100% base budget plus unduckables totaling $463,477 (Passed 8-0-1) Unduckables Totaled $31,196 for staff salaries and benefits Enhancements None requested Total FY 2014-2015 allocation of $463,477 The Finance Board felt comfortable with the 100% plus unduckables budget. A motion made to approve this budget passed 8-0-1. The Student Organizations Finance Office experienced a relatively large increase in unduckables, amounting to $31,196 for staff support. SOFO will continue to utilize fund balance (in the amount of $5,000 for FY 2014-15) to offset a student fee increase for an additional accounting tech position. Finance Board and Legislative Council approved this strategy five years ago.
  • 11. 11 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Cultural Events Board Base Budget FY 2014-15 base budget plus unduckables totaling $457,370 (passed 6-1-2) Unduckables Totaled $2,229 due to hourly benefits and GAR/GIR Enhancements None Requested Total FY 2014-15 allocation of $457,370 CEB continues to allocate money effectively to student groups putting on culturally impactful events across campus, in addition to providing top-quality board projects. So far for FY 2013- 14, CEB has allocated $321,524 to 31 student groups. The Board appreciates CEB implementing new accountability measures into its funding cycle and passed a 100% base budget plus unduckables totaling $457,370.
  • 12. 12 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Off-Campus Housing & Neighborhood Relations Base Budget FY 2014-15 100% base budget plus unduckables totaling $332,254 (Passed 8-0-1) Unduckables Totaled $10,516 due to increases to salaries, benefits, and GAR/GIR Enhancements Passed $318 for welcome bags (8-0-1) Passed $2,334 for party registration bags (8-0-1) Passed $2,132 for Party Smart deck of cards (7-0-2) Passed $1,500 for professional development/travel (8-0-1) Total FY 2014-15 allocation of $338,538 Finance Board recognizes Off-Campus Housing and Neighborhood Relations as a growing asset to the student body. Over 73% of all students live off campus, and this cost center is a very useful resource for this population of students. When looking at the base budget, Finance Board recognized that a 1% cut would limit the number of hours students would be able to work, which would greatly reduce community outreach. Given this and the growing population of students living off-campus, we decided to pass their 100% base budget plus unduckables. When considering enhancements, we looked at past success with similar pilot programs. The welcome bags and party registration bags were both seen as an excellent way to begin and facilitate conversations between students and permanent residents on the Hill, while also helping the students understand how to throw a safe and ticket-free party. The original enhancement request for the Party Smart deck of cards was $4,900, however, the Board felt this was too large of an amount to build into their budget at this time, so an enhancement of $2,000 was passed. Lastly, the original request for professional development was $1,000, however, Finance Board approved an enhancement of $1,500 to be consistent across similar sized cost centers, by allocating them all funds in the same proportion for this purpose.
  • 13. 13 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Women’s Resource Center Base Budget FY 2014-15 base budget plus unduckables totaling $282,823 (passed 6-0-1) Unduckables Totaled $15,077 due to increases to salaries, benefits, and GAR/GIR Enhancements Passed $1,373 for student summer hourly (5-0-2) Total FY 2014-15 allocation of $284,196 Finance Board feels that a cut to the budget of the Women’s Resource Center is unnecessary and irresponsible as we try and encourage our resource centers to reach as many students as possible. The WRC managed to increase attendance for their various events this past year and continued to collaborate with departments on campus such as the Leeds School of Business to effectively promote woman empowerment. The Board therefore approved the 100% plus unduckables budget totaling $282,823. The Board recognized the need to increase summer hourly wages for the Women’s Resource Center by passing their enhancement request of $1,373. This enhancement will cover the Student Assistant III minimum pay increase from $10.92 to $11.25/hour, which was paid in FY 2013-14 through fund balance. We approved this enhancement to stay consistent with the other cost centers, however, the Board suggested that the Women’s Resource Center construct a merit- based increase plan that we can look at in the future.
  • 14. 14 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Student Legal Services Base Budget FY 2014-15 base budget 100% plus unduckables totaling $282,919 (passed 8-0-1) Unduckables Totaled $15,249 due to staff support for salaries and benefits, GAR/GIR, and utilities Enhancements None Requested Total FY 2014-15 allocation of $282,919 Finance Board recognizes the Student Legal Services cost center as a vital asset and resource for the entire student body as an affordable general practice law office. For FY 2014-15, Student Legal Services came to the board requesting that we pass their base budget plus unduckables. This year they had no enhancement requests, as they continuously strive to be as efficient as possible while providing the same quality of service. In considering the 1% budget cut, Finance Board recognized that such a reduction would eliminate some of their part-time help, which is vital to their operation being able to assist as many students as possible. We believe they have been very fiscally responsible and feel more than comfortable as a board allowing them to operate at their current level.
  • 15. 15 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Volunteer Resource Center Base Budget FY 2014-15 base budget 100% plus unduckables totaling $244,888 (passed 8-0-1) Unduckables Totaled $7,532 due to salary and benefits increases, equity increase, and GAR/GIR Enhancements Failed $57,261 for new FTE staff member (2-4-2) Passed $500 for professional development (7-0-2) Passed $826 for hourly pay increase (8-0-1) Passed $3,000 for operating expenses (6-0-3) Passed $14,900 for additional graduate student support (8-0-1) Total FY 2014-15 allocation of $264,114 Finance Board acknowledges that the Volunteer Resource Center is one of our fastest growing cost centers and benefits an increasingly large number of students, especially after the floods. It was decided that although we cannot fully support a new staff member, the VRC should return with a new enhancement for the addition of a graduate assistant or more student hourly to supplement their staff. The staff member would be responsible for coordinating with the Housing and Dining Services employee working on Day of Service. Additionally, they will be responsible for more training and outreach, as more student groups are turning to the VRC for help. We also felt it was important to increase professional development so that the director and assistant director can attend two different conferences, as the CAS review determined would be helpful. The increase in hourly pay was passed so that the VRC is caught up with the other Cost Centers, but they will be returning with a plan to change to a merit-based increase structure for future fiscal years. The additional operating enhancement of $3,000 was approved because the VRC had underprojected their unduckables and this amount brings them in line under the new Protocols agreement.
  • 16. 16 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Student Outreach & Retention Center for Equity Base Budget FY 2014-15 base budget 100% plus unduckables totaling $255,928 (passed 6-0-1) Unduckables Totaled $7,046 due to increases to salaries, benefits, and GAR/GIR Enhancements Passed $1,471 for student hourly (5-0-2) Total FY 2014-15 allocation of $257,399 Finance Board agreed that the Student Outreach and Retention Center for Equity would benefit from no cuts this fiscal year. We believe that SORCE empowers student learning and success by providing access and educational opportunities to underrepresented students in order to enhance a diverse environment that enriches the University of Colorado at Boulder. Finance Board decided to give SORCE an enhancement in the amount of $1,471 to meet needs regarding student hourly salary increases. This enhancement covers the student salary-range adjustment made in FY 2013-14 and was previously covered by a SOR request. This enhancement was granted under the condition that SORCE provide a plan to switch to a merit- based student hourly increase structure.
  • 17. 17 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Student Group Funding Board Base Budget FY 2014-15 base budget 100% plus unduckables totaling $226,103 (passed 8-0-1) Unduckables Totaled $1,103 due to GAR/GIR increases Enhancements None requested Total FY 2014-15 allocation of $226,103 Finance Board agreed that the Student Group Funding Board (SGFB) should be funded at the full 100% plus unduckables scenario as a way to provide outstanding resources to the numerous student organizations on campus. The base budget of 100% plus unduckables was passed (8-0-1) in the amount of $226,103. The Finance Board also supported SGFB’s long-term plan of bringing down its fund balance by allocating more to student groups than the amount of student fees allocated each fiscal year. Eventually, the fund balance will be brought to an appropriate level and student fee allocations will be in line with student group allocations.
  • 18. 18 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l KVCU Radio 1190 Base Budget FY 2014-15 base budget 99% plus unduckables totaling $136,134 (passed 8-0-1) Accepted Cuts Passed $1,500 cut in travel (8-0-1) Unduckables Totaled $430 for increases in GAR/GIR Enhancements None requested Total FY 2014-2015 allocation of $136,134 KVCU just finished a reorganization that involved consolidating staff positions and bringing in outside consultants to modernize and improve the radio station, as well as a studio upgrade. The studio upgrade took place during FY 2013-14 with a $20,000 SOR request. KVCU’s FY 2014-15 budget is very similar to FY 2013-2014, with an emphasis on student hourly wages, public relations/marketing, underwriting and programming. While the Board was happy with the progress of KVCU during this last year, their 99% plus unduckables budget totaling $136,134 passed 8-0-1. This decision was entirely based on the cancellation for the foreseeable future of a major conference that KVCU staff travel to. KVCU informed the board that there was no other relevant conferences they would want to travel to, so Finance Board accepted a $1,500 cut to their travel account.
  • 19. 19 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Distinguished Speakers Board Base Budget FY 2014-15 base budget 100% minus unduckables totaling $131,089 (passed 8-0-1) Unduckables Totaled $618 due to increases to hourly benefits and GAR/GIR Enhancements None requested Total FY 2014-15 allocation of $131,089 Finance Board continues to support the Distinguished Speakers Board’s mission to bring speakers of the highest caliber to campus for the enjoyment and benefit of students. DSB presented a 100% budget to the board that made up for increases in unduckables through an increased revenue projection. Seeing as this was the budget recommended by DSB, the Board decided to pass this 100% budget totaling $131,089. DSB was confident they could make more revenue because one of their speakers this year, Michio Kaku, drew a higher than normal student attendance. While exciting, this greater than predicted student engagement is a slight stress on the budget, because they make more auxiliary revenue by selling community tickets.
  • 20. 20 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Gay Lesbian Bisexual Transgender Queer Resource Center Base Budget FY 2014-15 base budget 100% plus unduckables totaling $79,780 (passed 8-0-1) Unduckables Totaled $2,592 due to increases to salaries, benefits, and GAR/GIR Enhancements Passed $533 for assistant director travel (8-0-1) Passed $3,183 for the Lavender Graduation and Welcome Back events (8-0-1) Passed $1,890 for student summer hourly (6-2-1) Failed $2,122 for student professional development/travel (motion was not seconded) Passed $2,577 for peer educator support (8-0-1) Total FY 2014-15 allocation of $87,963 The Finance Board approved the GLBTQ Resource Center’s 100% plus unduckables base budget totaling $79,780. In order to align the GLTBQ Resource Center with an equitable amount of staff travel compared to other similar sized cost centers, we amended their enhancement from $1,500 to $533, which passed 8-0-1. It was also based on equity that the board denied their 4th enhancement of $2,122 for student professional development, because no other cost center received funds specifically for student travel. In addition, the Board felt that funding for student travel was a more appropriate expenditure for the GLTBQRC’s gift account. Alternatively, student employees in student groups could apply for travel funding through other funding boards like ASSG and Representative Council. The Board approved the enhancement request for the Lavender Graduation and Welcome Back events 8-0-1. This enhancement drew a lot of discussion by the board, but voting members eventually were convinced that these events were in line with the GLTBQRC’s mission and provided a great value for their impact on the GLTBQ community and their allies on campus. Lastly, the Board approved a $2,577 enhancement for peer educator training to ensure that the students giving presentations for the GLTBQRC are of the highest caliber and receive adequate training.
  • 21. 21 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Additional Student Fee Allocations Outdoor Recreation Outdoor Recreation represents payment toward a bond that provided funds to renovate and maintain the outdoor fields at Farrand, Kittredge and Williams Village. The fiscal year 2014- 2015 allocation is $645,820. CU Colleges and Schools Funding for individual colleges and schools is allocated on a percentage basis of the total student fee allocation. The funding is 0.81989% of the sum of all other student fee allocations. The FY 2014-15 allocation is $185,717. This will be distributed to the individual colleges and schools based on the number of students enrolled in each college and school. Police Recharge The police recharge is a fee assessed on the CU Student Government for CU Police Department services. This fee is charged because CUPD responds to emergency calls and provides routine patrols at the Recreation Center and the University Memorial Center. It is based on total square footage of both buildings. The fiscal year 2014-2015 allocation is estimated at $102,299. Small Cost Center Capital Fund The SCCCF was established to handle capital requests made by smaller cost centers. It avoids the creation of unnecessary capital accounts for individual small cost centers, thus minimizing student fee waste. The fiscal year 2014-2015 allocation is $20,000. Uncollectables Uncollectables represent student fees that the University is unable to collect. It is important to plan for these uncollectable fees, in order to prevent disruption within the budget. The fiscal year 2014-2015 allocation is $15,000.
  • 22. 22 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l FY2014-15FinanceBoardStudentFeeBreakdown ***TheRecRenovationFeeandheadcountsusedtocalculateper-studentfeeareroughestimates 2013-142014-15$Variance%VarianceEnhancementsFY15total$Variance%Variance RecServices4,497,634.00$4,442,427.00$(55,207.00)$-1.23%10,286.00$4,452,713.00$(44,921.00)$-1.00% UMC3,883,685.00$4,186,972.00$303,287.00$7.81%337,859.00$4,524,831.00$641,146.00$16.51% UMCBonds2,275,557.00$2,270,310.00$(5,247.00)$-0.23%$0.002,270,310.00$(5,247.00)$-0.23% E-Center1,027,831.00$1,049,525.00$21,694.00$2.11%9,897.00$1,059,422.00$31,591.00$3.07% CUSGProper512,845.00$520,263.00$7,418.00$1.45%32,441.00$552,704.00$39,859.00$7.77% SOFO433,379.00$463,477.00$30,098.00$6.94%$0.00463,477.00$30,098.00$6.94% CEB457,219.00$457,370.00$151.00$0.03%$0.00457,370.00$151.00$0.03% OCH322,940.00$332,254.00$9,314.00$2.88%6,284.00$338,538.00$15,598.00$4.83% WRC268,654.00$282,823.00$14,169.00$5.27%1,373.00$284,196.00$15,542.00$5.79% LegalServices268,236.00$282,919.00$14,683.00$5.47%$0.00282,919.00$14,683.00$5.47% VRC237,112.00$244,888.00$7,776.00$3.28%19,226.00$264,114.00$27,002.00$11.39% SORCE249,586.00$255,928.00$6,342.00$2.54%1,471.00$257,399.00$7,813.00$3.13% SGFB225,000.00$226,103.00$1,103.00$0.49%$0.00226,103.00$1,103.00$0.49% KVCU138,387.00$136,134.00$(2,253.00)$-1.63%$0.00136,134.00$(2,253.00)$-1.63% DSB130,209.00$131,089.00$880.00$0.68%$0.00131,089.00$880.00$0.68% GLTBQ77,450.00$79,780.00$2,330.00$3.01%8,183.00$87,963.00$10,513.00$13.57% OutdoorRec645,820.00$645,820.00$$0.000.00%$0.00645,820.00$$0.000.00% CollegesandSchools153,479.00$185,716.61$32,237.61$21.00%$0.00185,716.61$32,237.61$21.00% PoliceRecharge98,364.00$102,299.00$3,935.00$4.00%$0.00102,299.00$3,935.00$4.00% SCCCF20,000.00$20,000.00$$0.000.00%$0.0020,000.00$$0.000.00% Uncollectables15,000.00$15,000.00$$0.000.00%$0.0015,000.00$$0.000.00% Subtotal15,938,387.00$16,331,097.61$392,710.61$2.46%427,020.00$16,758,117.61$819,730.61$5.14% FeePerStudent292.79$299.87$7.08$2.42%7.70$307.57$14.78$5.05% NewRecFee108.53$106.30$(2.23)$-2.05%-$106.30$(2.23)$-2.05% TotalFee401.32$406.17$4.85$1.21%7.70$413.87$12.55$3.13%
  • 23. 23 | 2 0 1 4 - 1 5 F i n a n c e B o a r d P r o p o s a l Appendix A: Enhancement Requests by Cost Center Recreation Services 1. $10,286 for Club Sports University Memorial Center 1. $52,882 for hourly wages 2. $13,855 for CU Gold 3. $22,382 for programming 4. $265,000 for capital 5. $23,199 for self-funded AV manager Environmental Center 1. $6,969 for Green Labs position increase FTE 2. $14,927 for Green Labs assistant (withdrawn) 3. $2,928 for recycling outreach materials CUSG Proper 1. $31,668 for student pay increases 2. $773 for Freshman Council Off-Campus Housing and Neighborhood Relations 1. $318 for welcome bags 2. $2,334 for party registration bags 3. $4,900 for Party Smart cards 4. $1,000 for professional development Women’s Resource Center 1. $1,373 for student hourly Student Outreach and Retention Center for Equity 1. $1,471 for student hourly Volunteer Resource Center 1. $57,261 for FTE event manager 2. $6,928 for professional development 3. $3,000 for operating 4. $826 for student hourly 5. $14,900 for graduate student employee Gay Lesbian Bisexual Transgender Queer Resource Center 1. $533 for Assistant Director travel 2. $3,197 for events 3. $1,895 for student hourly 4. $2,583 for student employee development/travel 5. $2,577 for peer educator support