10 Key Considerations for a Successful Migration to SAP SuccessFactors from SAP HCM

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10 Key Considerations for a Successful Migration to SAP SuccessFactors
from SAP HCM

Table of Contents
Table of Contents
Embracing SAP SuccessFactors for Modern HR Solutions
10 Factors to Evaluate for a Successful Move to SAP SuccessFactors
Assessing Your Organization’s Readiness for SAP SuccessFactors with VC ERP
Seize the power of Cloud for HR success with SAP SuccessFactors Today!

The right people can make business while the wrong ones, break it!
Technology in the human resources space has been advancing rapidly since the early
2000s when cloud enterprise solutions were first introduced. It all started with talent
management tools, but now, thanks to the cloud, HR organizations can handle all their
needs efficiently.
Cloud solutions have not only lifted the burden of infrastructure but also brought about
improved processes and ongoing innovation. The cloud has become the gateway to
innovation and efficiency in HR and payroll.
That’s why companies worldwide that are using SAP ERP HCM are embracing cloud
solutions like SAP SuccessFactors to revolutionize their HR and payroll processes. It’s an
exciting time for HR professionals!

Embracing SAP SuccessFactors for Modern HR
Solutions
If you’re currently using SAP on-premise for your HR needs, it’s important to be aware that
SAP will be ending mainstream maintenance for SAP ERP HCM in 2027.
Changing your core HR system, which lies at the heart of every business transaction, is a
significant opportunity that arises perhaps once in a decade, or even once in a lifetime.
Many SAP customers have already successfully upgraded from on-premise HCM to SAP
SuccessFactors Employee Central, which means there are numerous best practices, tools
and services available from SAP and its partners like VC ERP Consulting to ensure a smooth
implementation and achieve the best possible results.
In this comprehensive blog, we aim to guide you through the entire process of upgrading
to the cloud and SAP SuccessFactors from an on-premise HCM environment.
Experts at VC ERP understand that innovation and keeping up with today’s HR needs are
crucial for businesses and we’re here to support you every step of the way.
10 Factors to Evaluate for a Successful Move to SAP
SuccessFactors
Embarking on a cloud upgrade journey starts with building a strong business case. During this
phase, organizations thoroughly evaluate their HR and payroll processes with the goal of driving
improvements and fostering continuous innovation.
Businesses carefully identify the necessary actions to take and tools to utilize, starting from the
initial exploration all the way to managing a live cloud solution. It is crucial to gain support from
both leadership and end-users to ensure a smooth transition to the cloud.
In order to gain executive buy-in for HR transformation, it becomes vital to develop a compelling
business case that secures the required investment. This involves showcasing how the move to
the cloud will deliver a return on investment (ROI) and thoroughly examining the areas that will
be impacted by the transformation.
In the table below, we have outlined how SAP SuccessFactors enhances ROI compared to SAP
ERP HCM in 10 key areas.

Description SAP HCM SAP SuccessFactors
Workflow Build &
Maintenance
Building and adapting HR
processes and workflows to
accommodate changing
business needs can be
challenging and time-
consuming.
Pre-built features for
managing the entire hire-to-
retire HR transactions, which
includes workflow, alerts,
notifications, and approvals.
Create workflows and easily
navigate the processing tasks
from start to finish through
intuitive user interfaces
Visibility
The company-wide hierarchy
structure may not be easily
functional or practical for
managers or employees
without complex technical
programming or additional
add-ons.
SAP SuccessFactors includes
a comprehensive org chart
feature that provides
employees with the ability to
search for colleagues within
the organization and view
the reporting structure. It
encompasses three complete
hierarchies: Reporting
Structure, Position Structure
and Company Structure,
offering a holistic view of the
organization’s organizational
setup.
Self-service Manager Self-Service (MSS)
in SAP SuccessFactors
enables managers to initiate
position and employee
transactions, granting them
empowerment in HR
processes. However, the
implementation and delivery
of MSS necessitate the
involvement of multiple
technical resources and the
establishment of various
platform connections. It is
important to note that
transaction processing may
not occur in real-time.
Additionally, providing
support, troubleshooting,
SAP SuccessFactors
Employee Central includes
Manager Self-Service (MSS)
as an integrated feature
within the system. There is
no need for separate
connections to a portal or
NetWeaver. Transactions
initiated through MSS can be
processed in real-time,
ensuring timely updates. This
eliminates the need for
reconciling or comparing
information between
different displays, as the data
in Employee Central
accurately reflects what is
seen in MSS.

and conducting testing for
MSS can be resource-
intensive and laborious.
Agility To adapt the on-premise
environment for evolving
business needs or leverage
SAP enhancements, technical
resources are needed to
maintain the system at its
current support package
level. This process involves
multiple resources from IT
and the business area and
takes around 6-8 weeks.
SAP SuccessFactors
automatically installs bi-
annual releases, which
include maintenance and
enhancements. While
technical resources may be
involved in activating and
configuring enhancements,
the core functionality is
always up to date with the
latest SAP offerings.
Localization
Configuring the on-premise
environment for different
countries and languages in
SAP requires technical
resources due to the
complexity of localization
requirements delivered by
SAP to numerous countries.
In the cloud model, SAP
SuccessFactors provides
localization for an increasing
number of countries.
Deploying the system across
multiple countries is less
complex and requires less
time and effort compared to
the on-premise model.
Server Infrastructure You are responsible for
maintaining your own
separate landscape, including
servers, backup servers and
related procedures.
However, the costs
associated with hardware
and manpower required for
maintenance are often
overlooked, adding
additional expenses.
In this scenario, you are not
responsible for maintaining
any landscape. The servers
are managed and maintained
by VC ERP helping you to
address security concerns. VC
ERP is responsible for
ensuring server availability,
response time and security
including backups.
Training Costs Due to the system’s lack of
intuitiveness, additional time
and resources are required to
adequately prepare users.
This includes allocating extra
time for training,
documentation, and support
materials to ensure users are
Interfaces and workflows are
intuitive, requiring limited to
no training material.

well-prepared and can
effectively navigate the
system.
Extension Capabilities
ABAP coding allows for
customization and
modifications within the
system. However, it’s
important to note that
making modifications can
lead to increased
maintenance efforts in the
long run.
SAP SuccessFactors provides
extensibility options through
pre-built add-ons from
partners available in the SAP
App Center. HR
administrators can also make
minor additional
customizations. These
extensions do not impact the
core product and therefore
do not introduce increased
maintenance complexity.
Mobility
You are responsible for
developing custom apps
using technologies such as
SAP Fiori or other suitable
options. Additionally, they
need to create the necessary
infrastructure to support the
delivery and management of
mobile capabilities for these
custom apps.
SAP SuccessFactors provides
a mobile interface that is
readily available out of the
box. Users can easily
download the app from the
mobile app store on Android
or iOS devices and gain full
access to the system,
including features like
organizational charts and
forms.
Security
On-premise security entails
inherent complexity,
requiring specific skill sets
such as SAP Basis and SAP
Security expertise to
effectively maintain the
software.
SAP SuccessFactors leverages
a role-based permissions
model as its authorizations
framework. HRIS
administrators can
conveniently maintain these
permissions directly in the
user interface (UI). The
model is intuitive and user-
friendly, making it easy to
manage and update.
SAP SuccessFactors enables faster innovation through frequent automatic updates. It
offers improved analytics and reporting, enhancing cost and time savings by providing

insights into HR processes. The modernized user experience and self-service capabilities
boost employee engagement.
Cloud HR Software, SAP SuccessFactors unifies tasks, integrates pre-built solutions and
reduces manual work, leading to increased productivity and savings. Upgrading to the
cloud offers real cost benefits and assessing system readiness is crucial for a successful
transition. VC ERP Consulting can help evaluate your system readiness.
Assessing Your Organization’s Readiness for SAP
SuccessFactors with VC ERP
Moving your on-premise systems to the cloud may seem like a daunting task. However, building
a solid business case is just the first step. Assessing your readiness for Employee Central, with the
expertise of VC ERP, can provide you with a clear path to a successful implementation. Save time
and avoid potential challenges in the long run by undertaking specific activities prior to the move.
VC ERP understands the concerns customers may have, especially when it comes to complex on-
premise systems with numerous customizations. We ensure that your requirements are fully
supported in the cloud, addressing any potential gaps or limitations. According to VC ERP,
assessing your readiness prior to your move to the cloud will help you ease your business
transformation project by:
• Assessing and identifying any significant and costly roadblocks
• Performing a comprehensive overview of all customizations in SAP ERP HCM
• Identifying any technical integrations that might potentially delay the project
• Itemizing risks and developing a mitigation strategy
• Equipping the Employee Central team with enhanced insights for effective design
sessions
• Improving planning, budgeting, and accurate estimation of all project efforts
• Identifying and addressing any data quality issues or gaps that could impede future
cloud deployment
• Evaluating internal cloud project skill sets and experience to effectively plan for the
upcoming cloud project
Seize the power of Cloud for HR success with SAP
SuccessFactors Today!

Upgrading to the cloud for your HR system offers better engagement, reduces IT and HR workload
and improves employee experiences. It aligns with the expectations of a connected workplace,
placing employees at the center and boosting retention and attraction of talent.
A consumer-grade experience is expected, and HR should lead in providing it. Employee-
centricity benefits both talent and customer retention. The move to the cloud enables intelligent
decision-making, empowers employees, and sets your company apart from competitors. The SAP
SuccessFactors ecosystem, implemented by VC ERP Consulting, provides support for a successful
transformation.
Are you ready to lay the foundation for a successful HR upgrade to SAP SuccessFactors Today?
Get in touch with the best SAP Implementation Partner in India, VC ERP Consulting.
Call +974 31239246 (MENA), +91 7948998911 (India), Whatsapp +254 111229970 (Kenya),
Call +1 469 9156026 (North America), or drop an E-mail at sayhello@vc-erp.com

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