1. Strong HR programs and effective HR practices and policies can accelerate
company development, competitiveness, and profitability. HR compliance is
a necessity for any business in today's competitive and legal environment.
ItappearsthatHR manager’s concernsaboutHR compliancearenotunfounded.
Half or more of responding HR managers expect the compliance landscape to
become even more challenging over the next one to three years. Fewer than 10
percent of HR managers surveyed believe that the overall compliance burden will
decrease. Given their compliance concerns — both today and looking forward —
it’s not surprising that the vast majority of respondents seeks professional advice to
address compliance issue and would even consider outsourcing their HR function
entirely.
Benefits of HR Compliance
?Adhere to requirements of Legislation, Regulations, Standards, Regimes
and Guidelines affecting all sectors on an ever-increasing basis
?Can confidently tender for large scale contracts when they have correct HR
policies andproceduresinoperation
?Being risk savvy and not vulnerable to HR claims due to employees'
knowledge and implementationoftheirrights
?Can minimise legal claims in courts, tribunals, etc when correct policies,
proceduresandbestpracticesareinplace,andmonitored
?HR compliance=regulatorycomplianceandriskmanagement
Spectra provides a wide range of services such as
Registration, Maintenance of Statutory Records
and Consultation to many corporate clients. We
provide labor law consultation, end-to-end
services and logistics support to carry out and
implement Labor Law related work. We have a
team of highly competent professionals and
qualified associates having rich and varied
experienceinthesefields
HR Compliance
·
·
· The Minimum Wages Act, 1948
· The Contract Labor (Regulation and
Abolition) Act, 1970
· The Payment of Bonus Act, 1965
· The Maternity Benefits Act, 1961
· The Payment of Wages Act, 1936
· The Equal Remuneration Act, 1976
· The Profession Tax Act
· The Labor Welfare Act
· The Shop Act
· Trade Licences
The Employees Provident Fund Act, 1952·
The Employees State Insurance Act, 1948
OUTSOURCE SOLUTIONS PVT. LTD.
SPECTRA
The Advantages of Outsourcing HR Functions
Risk Management Cost Savings Efficiency Employee Development
e cover the following statutory
compliances under various laws:
W

2. Managing tax and statutory compliance in today's highly complex economic and
regulatory environment is not an effortless task. Accelerated globalization, new
developments in tax laws, changes in accounting standards and increased
demands from tax authorities for greater transparency are all augmenting the
burdenon taxandfinancedepartments.
Given these challenges it's not surprising that tax and finance departments often
spend a disproportionate amount of time on compliance activities, rather than
focusing on higher value activities such as strategic tax planning, risk
management and closer integration with the rest of the business. Spectra asserts
efficientandcosteffectiveways tomeetour clientcomplianceobligations.
We start by understanding your objectives, your systems, your culture and your
tax risks – because we believe it's the only way to evaluate the best approach to tax
complianceforyour business.
Working on site with you, we will support you in setting your compliance goals
and tax risk management strategy. We will always talk you through your tax
returns so that you can feel totally comfortable that any position taken is
consistentwithyour widertaxstrategyobjectives.
Enterprises should have compliance management processes in place to ensure
that various requirements are met and the impact of noncompliance is within a
tolerablerisklevel.Thecompliancemanagementprocess involvesthefollowing:
· Identification of requirements
· Interpretation of requirements and impact analysis
· Scope determination
· Data collection and identification of compliance issue(s)
· Risk analysis
· Implementation of appropriate action(s) for compliance issue(s)
· Reporting and monitoring
· Continuous improvement
Indirect Tax Compliance under
Service Tax, CST & VAT and Excise
Laws.
Indirect Tax Consultancy, Procedural
registration/approval from Govt.
Department.
Direct Tax Consultancy, registration
and assessments with Income tax
authorities, TDS administration and
other compliances.
Incorporation of companies and
setting up liaison offices of foreign
companies.
Secretarial Compliance and Statutory
Records Maintenance under
Companies Act
Company law consultancy including
liaison with ROC, CLB and Central
Govt.
Compliance
Management
Outsourcing Compliance Management
Spectra provides you with one shop solutions to
manage compliance and run uninterrupted
hassle free operations by management under :-
?Indirect Tax (VAT, Central Excise &
Service Tax)
?Direct Tax Laws
?Corporate Laws
?FEMA etc.
OUTSOURCE SOLUTIONS PVT. LTD.
SPECTRA

3. Staffing & Recruitment
The war for talent has become the war for skills. Many companies are struggling
to find and retain good, skilled workers, while having little or no recruiting
resourcesasaresultofcutbacksinstaffandhumanresources.
We have a specialized team of expert professionals who develop a
comprehensive understanding of the client's business needs to deliver
unparalleledqualityresourcesandservices.
Recruitment Process Outsourcing (RPO) solution can help balance and
re-align human resources staff, by strategically outsourcing one or more
partsoftherecruitingprocess.
· Sourcing – From managing internet/website resume intake and career
portal management to traditional sourcing methods and networking, we
canensureaqualityslateofcandidatesforallofyour openpositions.
· Recruiting – Screening, assessments and testing to assure proper fit,
along with comprehensive interviewing techniques results in highly
qualified candidates. A professional approach and thorough
communication improves employment branding and future employee
satisfaction.
· Hiring – Management of the final screening and interviewing process,
pre-hire assessments and offer coordination to assure a smooth,
compliantandhigh-touchhiringprocess.
· On-Boarding – From paperwork management and required pre-hire if
and equipment logistics, we can ensure employees have a positive,
consistent experience as they start to work for your organization. Clear
communication and efficient processes result in immediately
productive,engagedemployees.
RPO solution can have several key benefits,
including:
· Scalable and Responsive Recruiting
Engine
· Decreased Burden on HR Staff
· Improved Candidate Quality
· Improved Employment Brand and
Retention
· Satisfied Hiring Managers
· Better Change Management at All
Levels
· Reduced Cycle Time and Hiring Costs
· Scalable Hiring Costs – From Fixed to
Variable
· Improved Compliance, Tracking and
Reporting
Our solutions are tailored for each client using
our focused expertise in a variety of industry
segments:
?Automotive
?Information Technology
?Manufacturing & Energy
?Drugs & Pharmaceuticals
?Healthcare & Lifesciences
?Telecom
?Electrical & Electronics
?Engineering
?Textiles, Paper & Leather
lient service is not a department, it
is our job!
C
OUTSOURCE SOLUTIONS PVT. LTD.
SPECTRA

4. Manpower Recruitment / Direct / Head Hunt Services:
Conducting preliminary interviews
Short listing the candidates as per client requirements
Making arrangements for face-to-face meeting with the clients
Helping them assess and evaluate the right candidates for the job
Manpower Outsourcing / Contractual Manpower Services:
Spectra provides experienced and qualified professionals specifically in Accounting and Finance domain for
temporary/shorttermdurationbasedon theclientrequirementsandfurtheraddingvaluetotheorganization
?No permanent liability of resource cost
?No statutory obligations such as PF, ESI P TAX, Bonus, Maternity benefits etc.
?Save time spent on internal recruitment and the replacement cost
?Availability of qualified professionals on short notice
Resume
Screening
Primary
HR
Interview
Technical
Interview
Final
HR
Interview
Offer /
Appointment
Rejected List,
Thank you email
APPLICATIONS
Hold List
(If Position Unavailable)
1 2 3 4 5
Staffing & Recruitment OUTSOURCE SOLUTIONS PVT. LTD.
SPECTRA

5. Payroll Management
When a small business entrepreneur begins to wear too many hats at the same time,
it'stimetoconsidertheadvantagesofusing payrolloutsourcingcompanies.
Payroll processing is one of the most important challenges for any organization,
and one that no business owner can afford to go wrong on. Payroll outsourcing
confersnumerousadvantagestoanorganization.
CostSavingsAdvantages
When you outsource payroll services, you get to reap many cost saving benefits.
These cost savings come from having less investment in human capital and
business payroll software and computer/printer, and reduction in IT costs. Your
timeisvaluable.Don't wasteitinareaswhereanexpertcanbehired.
Less Capital Investment
Payroll services outsourcing usually costs less as compared to managing it
internally.
Easeand Flexibility
When you have a rapidly growing business, outsourcing payroll aids and
eliminates losses. Outsourcing payroll services will provide you the ease and
flexibility of operation and concentrating on your core business instead of having
toworry aboutyoursmallbusiness payrollservices.
The Payroll Process
he brief scope of activities involves initial
setup of the master details of all employees
Tand the configuration of the
company reimbursement policies and
documentation of the same for
referenceandfutureupdates.
The monthly activities would involve
coordinating with the client time office
department for attendance registers and
update of the same into our system for
generation of various reports including
Payslip, salary sheets, deductions
statements IncomeTax&Professional
Taxetc.
Other deductions statements and reports
like projection sheet for employees,
quarterly/half yearly reports to be
printed.
Annual Reports like Income tax
statements to be printed and submitted to
theclient.
Ability to Track Cost
If you have been outsourcing payroll services, you
already know precisely how much payroll
processing costs you. This ability to track your
costsallowsyoutomanageyour business better.
?Salary Structuring & Suggestions
?Salary Processing, Tax Calculations & Tax
Advice
?Bank Upload through transit Account
?Monthly/Quarterly/Annual Statutory
Compliance
?Customize reporting as per requirements
?Query Solving and Centralized Help Desk for
Employees
Outsourcing Benefits
Professional
Risk
management Cost
Reduction
EfficencyCare
Business
OUTSOURCE SOLUTIONS PVT. LTD.
SPECTRA

6. E-Leave Management
E-Leave Management
eave has a significant financial impact on a company's bottom line. Research has shown that employers spend an
averageof14.6%ofpayrollonLeave-relatedbenefits.Butstillleavemanagementis atimeconsuming,tediousprocess.
In every organization, leave is administered by the Human Resource Department to ensure that the leave programs are
efficientlymanagedandaccuratelytracked.LeaveManagementprocess includes:
· Definingtheleavetypes
· Assigning entitlements
· Calculatingcarryoverleaves
· Employeesapplyingforleaves
· Managersapprovingorrejectingtheleaverequests
· Importingtheleavedataintoforpayrollforcalculationsandotherentitlements
L
FeaturesofE-Leave
· EasyAdministration
· Mini-HR Management Module (Capture Employee's Personal and
BasicEmploymentInformation)
· Email notifications. Every action (create, update, approval and
rejection of leaves) is communicated through email. This is the
whole point of carrying out e-leave's mission to save the trees,
savetheearth.
· Customizableleavetype/entitlement
· Customizableleaveapprover
· Customizablecalendarofholidays
1
2
3
4
5
6
Approved leave
automatically integrates
into ePayroll
Managers have an audit
trial of leave applied &
employees and managers
can project future leave
balances Managers can view leave
balance prior to approving
leave
Ensures that leave
applications will be
dealt with in a timely
manner. even when
you are out of the
office
Eliminates paper
farms. fixing and lost
forms
Leave
pectra Leave Management methodology primarily focuses
on defining the approvals hierarchy to save time and
Sreduce paper work by online approvals thus allowing the
employees to know the status of their leaves and approvals at any
given point in time. We automate HR Leave process by
configuring the HR policy in system to ensure that all the leaves
applied/approved/ rejected are accurately recorded and properly
accountedfor.
OUTSOURCE SOLUTIONS PVT. LTD.
SPECTRA

7. More time for your Core Business
By outsourcing your Accounting needs you'll be able to focus more of your efforts on your core business. We want to
help you build your business, rather than spending your time building an accounting department.
Cost savings
There are significant cost savings in outsourcing your bookkeeping and payroll needs. You won't be paying for benefits
such as sick and vacation time, as well as health insurance and retirement. Most clients save 30-60% over their present
costs. Our mission is to minimize your accounting costs while maximizing your bottom line results.
Access to accounting experts
You're an expert at running your business; we are experts at accounting and bookkeeping. We have proven experience
establishing and maintaining the accounting function for small and medium sized business.
Timely and accurate reports
Without accurate accounting records, it can be difficult to make business decisions with any degree of confidence. We
take pride in delivering the information you need in a timely manner, allowing you to make informed decisions based on
accurate information and expert analysis.
Satisfaction Guaranteed
We help you succeed by providing expert, timely and dependable accounting services and financial insight. Outsourcing
your accounting needs to our firm allows you to achieve cost savings through reduced your need for internal
bookkeeping staff, helps you to make informed business decisions and gives you time to focus on your core business
Benefits of Accounting outsourcing
Accounting
Outsourcing OUTSOURCE SOLUTIONS PVT. LTD.
SPECTRA

8. Accounting Outsourcing
Outsourcing your non-core business functions to third party experts
can be an effective strategy to preserve limited capital and scarce
management time. Factors driving the decision to outsource
include:
Reducing overhead and personnel costs
Controlling capital expenditures
Engaging experts with specialized skills
pectra has a strong team of
accounting professionals with core
Scompetencies in setting up of
centralized accounting processes & its
management thereof. We develop tailor
made accounting processes, systems and
controls based on the Client requirements.
Our business exists to create a satisfied
customer.
?Setting up of Accounting
SystemandManagement.
?Bills payable, processing &
disbursement.
?R e i m b u r s e m e n t s E x p e n s e ,
processingdisbursement..
?A R R e c o n c i l i a t i o n a n d
CollectionfromClients.
Accounting
Outsourcing OUTSOURCE SOLUTIONS PVT. LTD.
SPECTRA