Human Resource Planning

1. Human
Resource
Planning
Introduction

2. HR Has adhered to the
plan. All positions were
filled before time
We have the required
headcount but most of the new
recruits had to be trained
before they could contribute….
Why is the project getting
delayed ? Our Planning was
perfect. What went wrong
then?

3. Outcomes of the
topic
What is Human
Resource
Planning (HRP)
Objectives of
HRP
Steps in the
process of HRP
Factors affecting
human resource
planning
Difficulties /
barriers in
effective HRP
Role of HR in
HRP

4. Introduction
The ongoing process of systematic planning
to achieve optimum use of an organization's
most valuable asset - its human resources.
It is a systematic process of identifying the
right person for right job at right time and
right cost
It is the first step in the process of
recruitment and selection after job analysis is
completed
Organization does not recruit people as and
when are needed, but it plans and
accordingly action takes place

5. Definition
• “It is the process of identifying
organizational HR requirements under
changing conditions and developing
activities necessary to satisfy these
needs” – J.W. Walker
• “It is a process of identifying an
organizational current and future HR
requirement, developing and
implementing plans to meet these
requirements and monitoring their
overall effectiveness” – Claydon and
Beardwell

6. • It addresses human resource
need in quantitative and
qualitative aspect
• It is the integral part of
business planning exercise
• Thus essence of HR planning
is the identification of the
demand for and supply of
labour to accomplish
organizational goals on a
sustained basis.

7. Importance
of HRP
• Assessing future Human
Resource Requirement
• Optimum utilization of available
human resource
• Developing training and
retraining programs
• Formulating compensation
policies
• Shaping future plans and
strategies

8. Process of
HRP
• Determining organizational goals
• Scanning the environment
• Economic, legal, labour
market, technological issues
• Preparing in-house skill and
competency inventory
• HR Forecasting need assessment
• HR forecasting estimation of
availability
• Developing HR plans and
programs
• Recruitment

9. Techniques
of Demand
Forecasting
Trend Analysis
Ratio Analysis
Delphi Techniques
Managerial Judgement
• Top down approach
• Bottom up approach

10. Techniques
of Supply
Employee Turnover Rate
HRIS
Overtime and absenteeism
Productivity levels
Successions planning

11. Barriers to HRP
Glut in the
Indian labour
market
Resistance
from union
Future
uncertainty
Lack of co-
ordination
Cost benefit
misconception

12. Factors
affecting
HRP
Strategy of the organization
Quantity and skills levels of
required human resources
Current organizational
situation
Competitive and financial
environment

13. Role of HR
in HRP
Collecting and maintaining relevant
information of Human Resources
Regular reporting of requirements
and update on the existing employee
Developing procedures and
techniques to determine exact
requirement of different types of
resources over the period of time

14. Similarly developing innovative
techniques and methods to exactly
estimate supply / availability of labour
Doing research on market scenario,
current trends, demand and supply of
different skills
Guiding/ assisting line managers in
exact identification future human
resource requirement
Finding means and ways for effective
utilization of HRP which will lead to
optimum utilization of HR