Manual2013 pr (1)

Faculty of Management Studies
PREPARATION OF PROJECT REPORT
A MANUAL
For the use of
final year MBA students
[ IV Semester]
Dr MGR
Educational and Research Institute
UNIVERSITY
(Declared u/s 3 of UGC Act, 1956)
NH-4, Periyar EVR Road
Adayalampattu-Maduravoyal
Chennai - 600 095 :: Tamilnadu

PREPARATION OF PROJECT REPORT – A Manual
CONTENTS
1. General
2. Number of Copies to be submitted
3. Size of Project Report
4. Arrangement of Contents
5. Page Dimension and Margin
6. Preparation of Draft Report
7. Instructions for Typing/Printing
8. Method of Numbering
9. Specifications for Binding
10. Appendix 1 > Wrapper Page
11. Appendix 2 > Title Page
12. Appendix 3 > Declaration
13. Appendix 4 > Bonafide Certificate
14. Appendix 5 > Detailed Typing Instructions
15. Appendix 6 > Acknowledgement
16. Appendix 7 > Contents
17. Appendix 8 > List of Tables
18. Appendix 9 > List of Figures
19. Appendix 10 > Details of Chapters
20. Appendix 11 > Sample Page
21. Appendix 12 > Review/Viva Voce
22. Appendix 13 > Approval for Main Project
23. Appendix 14 > Mechanism of Evaluation
24. Appendix 15 > Interim Progress Report
25. Appendix 16 > Certificate of Conformity Compliance

1. General
The manual is intended to provide broad guidelines to the MBA students in the
preparation of the project report. In general, the project report shall have, in an
organised and scholarly fashion an account of original study of the students
leading to the discovery of new facts or techniques or findings or correlation of
facts already known (analytical, experiments, conceptual, etc.)
2. Number of Copies to be submitted
Students should submit FOUR copies to the Head of the Department concerned
on or before the specified date. The Head of the Department should send (i)
One copy to the Department library (ii) One copy to the Company where the
student did the Project. (iii) One copy to the Guide and (iv) One copy to the
student concerned.
3. Size of Project Report
The size of project report should be between 80 - 120 pages of typed matter
reckoned from the first page of Chapter I to the last page.
4. Arrangement of Contents
The sequence in which the project report material should be arranged and bound
as follows :
1. Title page
2. Declaration
3. Letter from the Company [Original]
4. Bonafide Certificate
5. Acknowledgement
6. Table of Contents
7. List of Tables
8. List of Figures
9. Executive Summary
10. Chapters
11. Appendices
12. References
13. Bibliography
14. Questionnaire
The Tables and Figures shall be introduced in the appropriate places.

5. Page Dimension and Margin
The dimensions of the final bound copies of the project report should be 290mm x
205mm. Standard A4 size (297mm x 210mm) paper [70 gsm] may be used for preparing
the copies.
All four copies of the project report (at the time of submission) should have the
following page margins :
Top edge : 30 to 35 mm
Bottom edge : 25 to 30 mm
Left side : 35 to 40 mm
Right side : 20 to 25 mm
Tables and figures should conform to the margin specifications. Large size
figures should be photographically or otherwise reduced to the appropriate size
before insertion.
6. Preparation of Draft Report
The students shall supply a typed draft copy of the manuscript to the Guide for
the purpose of approval. In the preparation of the manuscript, care should be
taken to ensure that all textual matter is typed to the extent possible in the same
format as may be required for the final project report.
Hence, some of the information required for the final typing of the project report is
included also in this section.
The headings of all items 2 to 11 listed section 4 should be typed in capital
letters without punctuation and centered 50mm below the top of the page. The
text should commence 4 spaces below this heading. The page numbering for all
items 1 to 8 should be done using lower case Roman numerals and the pages
thereafter should be numbered using Arabic numerals.
6.1 Title page – A specimen copy of the title page project report is given in
Appendix 2
6.2 Bonafide Certificate – Using double spacing for typing the Bonafide
Certificate should be in the format. [Vide Appendix 4]

6.3. Executive Summary – Abstract should be an essay type of narrative not
exceeding 600 words, outlining the problem, the methodology used for
tackling it and a summary of the findings.
6.4. Acknowledgement – It should be brief and should not exceed one page
when typed double spacing. . [Vide Appendix 6]
6.5. Table of contents – The table of contents should list all material
following it as well as any material which precedes it. The title page,
Bonafide Certificate and Acknowledgement will not find a place among
the items listed in the table of contents but the page numbers of which are
in lower case Roman letters. One and a half spacing should be adopted
for typing the matter under this head. [Vide Appendix 7]
6.6. List of Tables – The list should use exactly the same captions as they
appear above the tables in the text. One and a half spacing should be
adopted for typing the matter under this head. [Vide Appendix 8]
6.7. List of Figures – The list should use exactly the same captions as they
appear below the figures in the text. One and a half spacing should be
adopted for typing the matter under this head. .[Vide Appendix 9]
6.8 Chapters – The chapters may be broadly divided into 3 parts (i)
Introductory chapter, (ii) Chapters developing the main theme of the
project report, and (iii) Concluding chapter. [Vide, Appendix 10]
The Report will be divided into several chapters and each chapter may be
further divided into several divisions and sub-division.
Each chapter should be given an appropriate title.
Tables and figures in a chapter should be placed in the immediate vicinity
of the reference where they are cited.
6.9. Appendices – Appendices are provided to give supplementary
information, which if included in the main text may serve as a distraction
and cloud the central theme under discussion.
 Appendices should be numbered using Arabic numerals, e.g.
Appendix 1, Appendix 2, etc.
 Appendices, Tables and References appearing in appendices should
be numbered and referred to at appropriate places just as in the case
of chapters.
6.10. List of References – If any work of other researcher is used either
directly or indirectly, the origin of the material thus referred to at

appropriate places in the project report should be indicated. A paper, a
monograph or a book may be designated by the name of the first author
followed by the year of publication, placed inside brackets at the
appropriate place of reference. The citation may assume any one of the
following forms.
Examples of citation
1 OLAP is actually a general term for several categories of data
warehouse and data mart access tools [Dyche, 2000].
2 The first discussion of relational-database design theory
appeared in an early paper by Codd [1970].
3 Textbooks discussions of concurrency control and recovery are
given by Bernsteirn et al [1987] and Papadimitriou [1986].
4 See Brobst et al [1999] for more details on the pros and cons of
using dates for key range partitioning.
5 Bontempto and Saracco [1996] discuss how to combine join
indexing with bitmap indexing to speed up processing of certain
types of join indexes.
The listed items cited should be typed 4 space below the heading
“REFERENCES” in single spacing left-justified. The reference material
should be listed in the alphabetical order of the first author. The name of
the author/authors should be immediately followed by the year and other
details. A typical illustrative list given below relates to the citation
examples quoted above.
REFERENCES
1 Bernstein A, V Hadzilacos, and N Goodman 1987. Concurrency Control
and Recovery in Database Systems, Addison-Wesley, Reading, MA.
2 Bontempo, CJ, and CM Saracco 1996. “Accelerating Indexed
Searching”. Database Programming & Design 9 [July]: 37-43
3 Brobst S, S Gant, and F Thompson 1999.”Patitioning Very Large
Database Tables with Oracle8”. Oracle Magazine [March/April]: 123-26
4 Codd EF, 1970. “A Relational Model for Large Shared Data Banks”.
Communications of the ACM, Volume13, Number 6 [June 1970] : 377-
387
5 Dyche, J 2000. e-Data: Turning Data into Information with Data
Warehousing. Addison-Wesley, Reading, MA.

6 Papadimitriou CH 1986. The Theory of Database Concurrency Control,
Computer Science Press, Rockville, MD.
6.11. Tables and Figures – By the word Table, is meant tabulated data in the
body of the project report as well as in the appendices. All other material
used in the body of the project report and appendices such as charts,
graphs, maps, photographs and diagrams may be designated as figures.
 A table or figure including caption should be accommodated within the
prescribed margin limits and appear on the page following the page where
their first reference is made.
 Tables and figures on half page or less in length may appear on the same
page along with the text. However, they should be separated from the text
both above and below by triple spacing.
 All tables and figures should be prepared on the same paper or material
used for the preparation of the rest of the project report.
 For preparing captions, numerals, symbols or characters in the case of tables
or figures, the Computer should be used.
 Two or more small tables or figures may be grouped if necessary in a single
page.
 Whenever possible, the entire photograph(s) may be reproduced on a full
sheet of photographic paper.
 Photographs, if any, should be included in the colour xerox form only. More
than one photograph can be included in a page.
 Samples of Fabric, Leather, etc., if absolutely necessary may be attached
evenly in a page and fixed/pasted suitably and should be treated as figures.
7. Instructions for Typing [Vide, Appendix 5]
7.1 General
This section includes additional information for final typing of the project
report. Some information given earlier under ‘Manuscript preparation’
shall also be referred to.
The impressions on the typed copies should be black in colour.
Uniformity in the font of letters in the project report shall be observed.
A sub-heading at the bottom of a page must have at least two full lines
below it or else it should be carried over to the next page.
The last word of any page should not be split using a hyphen.
One and a half spacing should be used for typing the general text.
Single spacing should be used for typing:

(i) Long Tables
(ii) Long quotations
(iii) Multiline captions
(iv) References
All quotations exceeding one line should be typed in an indented space –
the indentation being 15mm from either margin.
Double spacing should be used for typing the Declaration, Bonafide
Certificate and Acknowledgement.
7.2. Chapters
The format for typing chapter headings, divisions headings and sub
division headings are explained through the following illustrative
examples.
Chapter heading : Chapter I
Chapter Title : INTRODUCTION
Division heading : 1.1 Objectives
Sub-division heading : 1.1.2. Primary Objective
1.1.3. Secondary Objective
The word Chapter without punctuation should be centered 50mm down
from the top of the page. Two spaces below, the title of the chapter
should be typed centrally in capital letters. The text should commence 3
spaces below this title. [Vide, Appendix 11]
The division and sub-division captions along with their numberings should
be left-justified. The typed material directly below division or sub-division
heading should commence 2 spaces below it. Within a division or sub-
division, paragraphs are permitted. Even paragraph should commence 2
spaces below the last line of the preceding paragraph.
8. Method of Numbering
8.1. Page Numbering
All pages numbers (whether it be in Roman or Arabic numbers) should be
typed without punctuation at the bottom-centered 20mm from top. The
preliminary pages of the project report (such as Title page,

Acknowledgement, Table of Contents etc.) should be numbered in lower
case Roman numerals. The title page will be not numbered. The page
immediately following the title page shall be numbered (i) and it should
appear at the bottom-centered as already specified. Pages of main text,
starting with Chapter I should be consecutively numbered using Arabic
numerals.
8.2 Numbering of Chapters, Paragraphs and Sub-paragraphs
The numbering of paragraphs and sub-paragraphs should be done,
using Arabic numerals only and further decimal notation should be used
for numbering the paragraphs and sub-paragraphs within a chapter. For
example, sub-paragraph 4 under paragraph 3 belonging to chapter IV
should be numbered as 4.3.4. The caption for the sub-paragraph should
immediately follow the number assigned to it.
Every chapter beginning with the first chapter should be serially
numbered using upper case Roman numerals. Appendices included
should also be numbered in an identical manner starting with Appendix 1.
8.3 Numbering of Tables and Figures
Tables and Figures appearing anywhere in the project report should bear
appropriate numbers. The rule for assigning such numbers is illustrated
through an example. Thus if as figure in Chapter II, happens to be the
fourth then assign 2.4 to that figure. Identical rules apply for tables except
that the word Figures is replaced by the word Table. If figures (or tables)
appear in appendices then figure 4 in Appendix 2 will be designated as
Figure A 2.4. If a table to be continued into the next page this may be
done, but no line should be drawn underneath an unfinished table. The
top line of the table continued into the next page should, for example read
Table 3.1 (continued) placed centrally and underlined.
8.4 Numbering of Equations
Equations appearing in each Chapter or Appendix should be numbered
serially, the numbering commencing a fresh for each Chapter or
Appendix. Thus for example, an equation appearing in Chapter III, if it
happens to be the eighth equation in that Chapter should be numbered
(3.8) thus:
C(s) G1 G2
----- = ----------------- (3.8)
R(s) 1 + G1 G2 H

While referring to this equation in the body of the project report it should
be referred to as Equation (3.8).
9. Specifications for Binding
Project report submitted should be bound using flexible cover of thick
white art paper. The spine for the bound volume should be of black Calico
of 20mm width. The cover should be printed in black letters and the text
for printing should be identical to what has been prescribed for the title
page.

Appendix 1
A Critical Study of Indian Mutual Funds with special reference
to Unit Trust of India
Project Report
Submitted by
Name of the student
[Reg. No. 081512101001]
In partial fulfillment of the degree
of
Master of Business Administration
Under the
April 2012
Dr MGR
UNIVERSITY
(Declared u/s 3 of UGC Act, 1956)
NH-4, Periyar EVR Road
Adayalampattu-Maduravoyal
Chennai - 600 095 :: Tamilnadu

Appendix 2
A Critical Study of Indian Mutual Funds with special reference
to Unit Trust of India
Project Report
Submitted by
Name of the student
[Reg. No. 081512101001]
In partial fulfillment of the degree
of
Master of Business Administration
in
Finance
Dr MGR
UNIVERSITY
(Established u/s 3 of UGC Act, 1956)
N.H.4, Periyar EVR Road
Maduravoyal, Chennai - 600 095

Appendix 3
DECLARATION
I declare that the Project Report entitled “----- ---
-----------------------------------------” submitted by me for the
degree of Master of Business Administration is the record of
work carried out by me during the period from-------- to ---------
in [Company’s Name]___------------------------ under the
guidance of----------------------------------------and has not formed
the basis for the award of any degree, diploma, associateship,
fellowship, titles in this or any other University or other similar
institution of higher learning.
Date: Signature
[Name]
Counter Signature of the GUIDE

Appendix 4
BONAFIDE CERTIFICATE
We certify that the Project entitled “ “ submitted for the
degree of Master of Business Administration by Mr/Ms [Reg. No.
] is the bonafide record of Project Work carried out by him/her during the period
from to under the guidance and supervision of ---------
------------------------------------- and, that this work has not formed the basis for the
award of any Degree, diploma, associateship, fellowship or other titles in this
University or other similar institution of higher learning.
Guide Head of Dept.
Date: Date:
--------------------------------------------
[Signature of the External Examiner]

Appendix 5
Detailed Typing Instructions
Items Guidelines/Instructions
Paper / Size A4 ; Copier Paper [70 gsm]
Printing Computer or Laser Printing ; ONLY one side
Font Ariel
Font Size 10 ; 11 ; 12 ; 14
Bold Can be done wherever necessary
Italics Can be done wherever necessary
Underlining Can be done wherever necessary
Spacing Running matter - 1.5 ; Between paragraphs - 2
Running Matter Font Size 12
Tables Tables that are absolutely necessary, during analysis
& interpretation should be placed in the appropriate
place in the respective chapters; ALL other tables
should be in Appendix in the order of chapterization in
seriatim; no colours are permitted
Figures/Graphs Figures/Graphs that are absolutely necessary, during
analysis & interpretation should be placed in the
appropriate place in the respective chapters; ALL other
tables should be in Appendix in the order of
chapterization in seriatim; no colours are permitted
Cross-reference Any mention of the Tables/Graphs in the
analysis/discussion, should be referred to the
respective Appendix [Eg: Vide, Appendix 6, Page 51];
corresponding cross-reference in the respective
Appendix 6 should be made [Eg: Vide, Chapter V,
Page 36]
Amount [Rs.] Should be mentioned ONLY in Millions or in
Thousands throughout the Project Report [no lakhs or
crores]

Appendix 6
ACKNOWLEDGEMENT
[Order of Acknowledgement – optional selection]
Founder-Chancellor
Preident
Vice-Chancellor
Dean – Management Studies
Head – Management Studies
Project Coordinator
Guide/Supervisor
Company Coordinator
Any others
[Name of the Student]

Appendix 7
CONTENTS
Declaration i
Bonafide Certificate ii
Acknowledgement iii
List of Tables iv
List of Figures vi
Executive Summary viii
Chapter I 1
Chapter II 17
Chapter III 39
Chapter IV 51
Chapter V 85
Appendix 1 91
Appendix 2 93
.
.
.
Reference 95
Bibliography 97
Questionnaire 99

Appendix 8
LIST OF TABLES
1.1 Description [Title] 11
1.2 ,, 16
2.1 ,, 21
2.2 ,, 29
2.3 ,, 34
.
.
.
.
.
.
.
.
.

Appendix 9
LIST OF FIGURES
1.2 ,, 17
2.1 ,, 24
2.2 ,, 30
2.3 ,, 37
.
.
.
.
.
.
.
.
.

Appendix 10
Details of Chapters
Details Containing Pages
Chapter I
INTRODUCTION
Introduction, Objectives, Scope, Limitation, etc.,
5 -10
Chapter II
THEORITICAL
FRAMEWORK
Industry Profile, Company Profile, Product Profile
15-20
Chapter III
RESEARCH
METHODOLOGY
Sampling Design, Methods of data collection,
Tools to be used, etc.,
20-25
Chapter IV
ANALYSIS OF DATA
Analysis of data, Interpretation & Inferences of
data
30-50
Chapter V
RESULT
Findings, Suggestions, Recommendations,
Conclusion
10-15

Appendix 11
SAMPLE PAGE
Chapter – II
ENTITY- RELATIONSHIP MODEL
Basic Concepts – Design Issues – Mapping Constrains -
Keys – Entity-Relationship Diagram – Weak Entity Sets -
Extended E-R Features – Design of an E-R Database
Schema – Reduction of an E-R Schema to Tables
[Font 10 & Bold]
The entity-relationship [E-R] data model is based on a perception of a real world
that consists of a set of basic objects called entities, and of relationships among
these objects. It has developed to facilitate database design by allowing the
specifications of an enterprise schema, which represents the overall logical
structure of a data base.
2.1 Basic Concepts [Font size 12 & bold]
There are three basic notions that the E-R data model employs: entity sets,
relationship set and attributes.
2.1.1 Entity Sets [Font size 11 & bold]
An entity is a ‘thing’ or ‘object’ in the real world tht is distinguishable from all other
objects. xxx xxx xxx [Para 1]
Xx cccc bbbbbb nnn ddddddddddd ooooooooooooo hhhhhhhhhhh
gggggggggggg ttttt yyyyy
11 & bold] ppppppp [Para 2]
2.1.2 Relationship Sets [Font size
A relationship is an association among several entities. For example, we can
define a relationship that associates customer Hayes with loan L-15. This

relationship specifies that Hayes is a customer with loan number L-15. xx
xxxxxxx xx ccc
2.2 Design Issues [Font size 12 & bold]
The notions of an entity set and a relationship set are not precise, and it is
possible to define a set of entities and the relationships among them in a number
of different ways. In this section, we examine basic issues in the design of an
E-R database schema. The design process is covered in further detail in Section
2.7.4.
2.2.1 Use of Entity Sets or Attributes [Font size 11 & bold]
Consider the entity set employee with attributes employee-name and telephone-
number. It can easily be argued that a telephone is an entity in its own right with
attributes telephone-number and location [the office where the telephone is
located]. If we take this cccccccccc vvvvvvvvvvvv mmmmmmmmmm
mmmmmm
Note:
 This is a model page, for the purpose of illustration
 1.5 spacing is given between the lines
 1.5 spacing is given between the paragraphs
 Font size 12 is used for the body of the chapter
 Chapter – II >> Font size 10 and bold
 Title >>> Font size 14 and bold

Appendix 12
Review / Viva-Voce
Materials/Items to be produced during Review/Viva-Voce [as applicable]
01 Permission Letter from the Company
02 Completion Letter from the Company
03 Brochure, Pamphlet, Leaflet, etc, from the Company
04 Any other related material from the Company
05 Questionnaire duly executed/completed
06 Photographs, any material objects, etc.,
07 Draft typed Project Report [as per format]
08 Interim Progress Reports duly counter-signed by Guide &
Coordinator
09 Conformity compliance from Guide & Coordinator

Appendix 13
Approval for Main Project
Name of the Student Register No.
Email Mobile Number
Name of the Guide Name of the Project Coordinator
Area of Specialization
Area of Study
Tentative Title
Name of the Company
Address of the Company
Approval obtained [Yes / No] Attached / Will be produced later
Student
Guide Project Coordinator

Appendix 14
Mechanism of Evaluation
Code No. MMG702
Credits 9
Total
Marks
300
External* > 150
Internal > 150
Panel Project Coordinator, Faculty & HoD
*Parameters
[150]
Title = 10; Objective = 15; RM = 25; Analysis = 40;
Clarity = 20; Depth = 20; PPT =20
Other Parameters
1. Title
2. Objectives
3. Relation between Objectives, Analysis, Findings
4. Industry experience/exposure
5. Understanding of the problem
6. Conformity of format
7. Appropriateness of questionnaire
8. Application of class room learning
9. Presentation
10. Appropriateness of statistical tools used
11. Sampling – Basis or reason of choosing a particular sample

Appendix 15
Interim Progress Report ONE
[First Fortnight]
Name of the Student: Reg. No.
Name of the Company
Full Address
Name of the Coordinator
Designation
His/Her Email
His/Her Contact Number
Area of Study Marketing / HR / Finance / Systems
Possible Title of the Project
Nature of work / Job assigned
in the company, if any
[describe].

Interim Progress Report TWO
[Second Fortnight]
Activities till

Interim Progress Report THREE
[Third Fortnight]
Activities till

Interim Progress Report FOUR
[Fourth Fortnight]
Activities till

Appendix 16
Certificate of Conformity Compliance
Certified that the Project Report submitted on __________________________________
by Mr/Ms [name of the student] having Reg. No.
is in conformity with the laid down instructions/guidelines and, that it strictly adheres to
the given format.
Student Guide Project Coordinator
Approved for Submission
Head – Mgt Studies

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