1. JOB DESCRIPTION INITIAL
1. SEARCH NEW TENDERS/CORRIGENDUM’S RAISED AGAINST NEW TENDERS
2. DISPATCH OFFER/PROPOSALS VIA COURIER.
3. UPDATING RECORDS IN THEIR RESPECTIVE FILES/FOLDERS :-
- OFFER/PROPOSAL
- PURCHASE ORDER
- BANK GUARANTEES
- SHIPPING DOCUMENTS
4. PREPARE & UPDATE MISSION PLAN/TRAVEL EXPENSES/DA.
5. PREPARE/FAX INVITATION LETTERS
6. COORDINATE WITH OUR OTHER DEPARTMENTS:-
1. HR – REGARDING LEAVE RECORDS FOR MY TEAM MEMBERS.
2. FINANCE- REGARDING COMMISSION STATEMENTS.
3. ADMIN IN CHARGE - HOTEL BOOKING, PASSPORT/VISA, CAR BOOKING, AIR TICKETING
JOB DESCRIPTION- IN ADDITION TO THE INITIAL
COORDINATE WITH HQ –
A. BEFORE ORDER:-
1. OPENING JOB OPENING FILE.
2. CHECK THE STATUS OF THE ISSUANCE OF BANK GUARANTEES- EMD/DEMAND
DRAFTS/INTEGRITY PACT FOR THE NEW TENDERS.
B. AFTER ORDER:-
1. CHECK THE STATUS OF THE FOLLOWING DOCUMENTS:-
- ACKNOWLEDGMENT OF ORDER.
- PERFORMANCE BANK GUARANTEES.
- PRECIOUS METALS PURCHASE- CATALYST SALES AGREEMENT, ADVANCE PAYMENT
BANK GUARANTEES/LOA/ CEILING PRICE OFFER FOR PRECIOUS METALS/INVOICES
AGAINST PRECIOUS METALS/REFUND OF THE UNUSED AMOUNT OF PLATINUM.
2. SHIPMENT OF THE MATERIAL:-
- FREIGHT FORWARDER DETAILS.
- OBTAINING SHIPPING SCHEDULE/BOOKING CONFIRMATION OF THE MATERIAL.
- CHECK THE DRAFT OF THE ORIGINAL SHIPPING DOCUMENTS AND COORDINATE
WITH THEM REGARDING THE NECESSARY CHANGES.
- CHECK THE STATUS OF THE SUBMISSION OF THE ORIGINAL SHIPPING DOCUMENTS.

2. 3. PAYMENT:-
- CHECK PAYMENT STATUS OF THE INVOICES AGAINST SUPPLIED GOODS.
COORDINATION WITH THE BANK:-
1. CHECK THE STATUS OF DEMAND DRAFTS FOR THE NEW TENDERS.
2. CHECK THE STATUS OF THE ISSUANCE OF BANK GUARANTEES (PERFORMANCE BANK
GUARANTEES & ADVANCE PAYMENT BANK GUARANTEES) AND AMENDMENTS OF THE
BANK GUARANTEES.
COORDINATION WITH CLIENT:-
A. BEFORE ORDER:-
1. SENDING BANK GUARANTEE-EMD/ DEMAND DRAFTS/INTEGRITY PACTS RELATED TO
THE NEW TENDERS VIA COURIER.
2. UPLOADING BIDS ON CLIENT’S WEBSITES.
B. AFTER ORDER:-
1. COORDINATING WITH CLIENT REGARDING THE FOLLOWING DOCUMENTS:-
- ACKNOWLEDGEMENT OF ORDER
- PERFORMANCE BANK GUARANTEE
- LETTER OF CREDIT
- PRECIOUS METALS PROCUREMENT - ADVANCE PAYMENT BG, LETTER OF CREDIT,
CATALYST SALES AGREEMENT, LOA FOR SIGNATURES, CEILING PRICE OFFER FOR THE
PROCUREMENT OF PLATINUM, PLATINUM INVOICES.
- SENDING IMPORTANT DOCUMENTS TO CLIENT VIA COURIER.
2. SHIPMENT OF THE MATERIAL:-
- UPDATE THEM SHIPMENT STATUS- SHIPPING SCHEDULE/BOOKING CONFIRMATION
OF THE MATERIAL.
- PROVIDE THEM THE COPY OF THE FINAL ORIGINAL SHIPPING DOCUMENTS WITH
THE TRACKING DETAILS.
3. PAYMENT :-
- FOLLOW UP WITH THE CLIENT REGARDING THE UN-PAID INVOICES OF SUPPLIED
CATALYST.
INTERNAL CONTROL & COORDINATION:-
- MAINTAINING AND UPDATING RECORDS ON SERVER (BIDS, MASTER FILE &
TRACKING LIST OF ORDERS AND OFFERS).

3. - COORDINATE WITH TECHNICAL SERVICES DEPARTMENT IN CASE THEY NEED
DOCUMENTS RELATED TO SUPPLY OF MATERIAL.
- KEEP TRACKING ON THE IMPORTANT DOCUMENTS SENT TO CLIENT VIA COURIER.