This document provides an overview and lessons for a Microsoft Outlook 2007 training course on retrieving, backing up, or sharing messages. The training covers opening personal storage (.pst) files and personal or archive folders in the navigation pane to access stored emails, as well as best practices for tasks like backing up emails and recognizing file contents. The lessons demonstrate how to use stored messages by opening, forwarding, replying to, and searching for emails within pst files.

1. [Your company name] presents: Microsoft® Office Outlook®2007 Training Retrieve, back up, or share messages

3. Lesson: Use your stored messagesThe lesson includes a list of suggested tasks and a set of test questions.

4. Manage your mailbox V: Retrieve, back up, or share messages Overview: Use your stored messages You can create folders on your computer for storing e-mail, appointments, and other Outlook items, instead of keeping them on a server. An Outlook file of this type is called a personal store (.pst) because you can store it on your own computer. And just as other files can be opened, closed, moved, or copied, so can Outlook .pst files. That’s what this course will show you how to do.

7. Manage your mailbox V: Retrieve, back up, or share messages Use your stored messages Whether you’re using the Personal Folders method or the Archive method of storage, messages are kept in a PST file on your computer. And they are no different from other messages. For instance, you can forward or reply to them, and you can search your stored messages if, for example, you need to jog your memory about a project you worked on or a decision you made. To do these tasks with your stored messages, you need to open the PST file in the Navigation Pane.

8. Manage your mailbox V: Retrieve, back up, or share messages Open a Personal Folders or Archive Folders file To find messages that you’ve stored in a PST file, you’ll open Personal Folders or Archive Folders in the Navigation Pane by clicking the plus sign next to it. [Author: .swf gets inserted here; delete this placeholder before inserting .swf file.] Animation: Right-click, and click Play. If you don’t see the folder you want in the Navigation Pane, you’ll need to open the PST file. The animation shows the steps.