I hope this presentation helpful during library software working

2. TECHNICAL SERVICES SECTION
Ibn-e-sina Library & Resource Center, (LRC)

3. Presented By;
RASHIDAGHULAM NABI
(InformationExecutive)

4. STAFF
➢ Ms. Rashida Ghulam Nabi
Information Executive
➢ Mr. Ulfat
Information Officer

5. INTRODUCTION
Ibn-Sina Library and Resource Center has
developed their own in-house software
(library Management System, LMS) in which
they enter their books to make these books
searchable for a user in OPAC..

6. INTRODUCTION
Technical Services
Library technical services are the ongoing maintenance activities of a
library's collection, including the three broad areas of
• Classify
• Cataloging
• Processing.
This section is also considered as back bone of library without
this section no one can perform any task.

7. Catalogue:
It is a list of books which is arrange on some definite plan. As distinguished
from bibliography, it is list of book in library collection.
Classification
Classify.oclc.org is used to get classification number and if we do not find
number then we have to select it from Dewey Decimal Classification Scheme.
INTRODUCTION

8. Responsibilities of Technical Section
❖ Assists in drafting bibliographic maintenance and automation policies as
assigned.
❖ Classification and cataloguing of new arrival.
❖ Coordinates technical operations with other library services and functions.
❖ Directs and supervises the operations of the library technical services and staff.
❖ Facilitate the development and upgradation of library databases.

9. ❖ Designate assignments, provide trainings and evaluate subordinate staff
members.
❖ Meets with members of the library and others in order to coordinate activities
and exchange information.
❖ Recommends the adoption of bibliographic maintenance standards and
authorities in an automated environment.
❖ Serves as the library database manager and authority on automation issues.
Responsibilities of Technical Section

10. ❖ Responsible for cross-checking of bibliographic details of existing
cataloguing records.
❖ Responsible for proper printing and pasting of spine labels on information
resources.
❖ Responsible to hand-over the information resources after finalizing
cataloguing to circulation section.
❖ |Write RFD book Tag
Responsibilities of Technical Section

11. • After acquisition process, the reading material then
shifted to the Technical Section for processing.
• The responsibility of this section is to classify, catalogue
and data entry of the reading material in the library
software LMS.
Technical Processing Section (TPS)

12. Author Mark
• To differentiate and for recognition, a specific standard is kept by library to given an author mark to
every book. A numerical number is given to an author. This number is chosen for author of this book and
first letter of author’s name, numerical number of this author and first letter of title of this book are
included in author mark.
• We are used for author mark OCLC Dewey Cutter Program V1.10.6

13. Guidelines for Cataloguing
Step 1
Longing your account
Add email or username and then password

14. Step 2
Click Manage cataloging
If a set has been cataloged in one format,
appropriate guidelines should be followed
when using the existing records as a basis
for creating records for the new format.

15. Step 3
If set the new record in the software first search in the software either any
record already available and match bibliography records too in the
software, then enter the new book add a copy number. If not match
bibliography record in any book record so enter the book in software
Add Book Option.

18. Click Save and next

19. Step 4
• Collect all information recto & verso page of the book for bibliography record
S/N Label Description Instructions
1. ISBN Unique number used by
publishers to identify books.
If this number isn't listed on the book,
there probably isn't one.
2. ISSN Unique number used by
publishers to identify Serial
publications
If this number isn't listed on the book,
there probably isn't one.
3. Source of
Acquisition
Show drop on window 3 option
(Publisher, Donation, Gift)
Of Select the any one source book
arrival in the library
4. Material Type Show drop on window two
type of book (PBK, HBK)
Select the book type (HB/PB)

20. 5. Main Entry--
Personal
Authorized form of the main
author's name
Only first Author invert adds in this field,
just first author adds in this field, editor,
translator not adds this field.
6.
Classification According to Dewey Decimal
Classification 23rd ed.
Firstly, add DDC Number according to
Dewey Decimal Classification 23rd ed.,
only five digits add in DDC number after
decimal (.) for example 650.25164
Secondly Cutter number, Use OCLC cuter
Programmed (Accordingly Cutter Sanborn
Four -Figure Table) for catering, add DDC
# + Cuter Number+ year, Cutter number
use just 4 figure+ title first word for
example (297.4 A234B 2014)

21. 7. Title Transcription of the title statement
from the title page (or chief source
of information)
Enter the title just first word letter
use capital other word are used for
small.
8. subtitle Transcription of the title statement
from the title page (or chief source
of information)
Enter the subtitle, add in lowercase.
9. Statement of
Responsibility
Add all author, Editor, translator, as
it writes in the book. (Capitalize
each word).
10. Edition Transcription of the edition
statement from the title page (or
chief source of information)
Transcribe the edition statement
exactly as it appears on the title-
page. You may abbreviate if the
edition statement is very long.

22. 11. Publication,
Distribution,
etc.
Publication
information.
Put the location of publication in subfield ' Place
Published', the publisher in subfield 'Publisher Name',
and the year (or probable year) in subfield 'Year of
publication'. See ISBD punctuation sheet
12
Physical
Description
Physical
description
Enter the pagination statement in subfield '', Extent / Page
Number brief description of "special" contents such as
illustrations or maps in subfield ' Physical description '
(see AACR2), and the size of the item in subfield '
Dimensions '. See ISBD punctuation sheet.
13
Series
Statement
Shows the series
statement exactly
as it appears on
the item.
Transcribe the series statement into subfield ' series
statement ' with the volume number in subfield ' Volume
Number/ Sequential Designation '. See ISBD punctuation
sheet.

23. 14
General Notes
Notes that
don't fit
anywhere else.
Enter notes as full sentences
15
BIBLIOGRAPHY
, ETC. NOTE
Indicates
whether the
work includes a
bibliography.
If the work includes a bibliography and index, put the
text "Includes bibliographical references (p. XXX-
XXX) and index." in subfield 'a'. If the work does not
include an index, remove that part of the sentence. If
the references are scattered throughout the work and
not gathered into a distinct sentence, remove the
parenthetical statement.
16
TOC (Table of
Contents)
List of contents
in a standard
format.
Add table of contents in this field if access ed. in soft
form
17
Cataloguer
Cataloguer
identifications
Add cataloguer Code/ Name

24. 18
Subject
Library of Congress
Subject Heading terms
describing the subject
of the work
Add the subject in this field (one or multiple)
19
Personal Name
Used for second authors
and other persons
related to the production
of the work.
Add this field second author, editor, translator,
and other persons related to the production of
the work.
20
Corporate Name
or Jurisdiction
Name
Used for corporate
bodies related to the
production of the work
(e.g., publishers).
If not available author, editor, related to the
production so enter the organization, in
corporate name.
21
Book Cover Photo
Upload Picture of Title
page
Upload Picture of Title page in this field

25. (Step 5)
Window Open add Item

26. 22 Full Call
Number
Automatically
Automatically fill this field according to
Classification field
23
Barcode
Unique number
of books
Add Accession number of books in this field
24
Copy Number
If available copy, volume number in any books add this
field
25 Damaged
Status
If any book damage, then select the damage status
26 Restricted
Access
Use for Reference book
25
Faculty Add relevant Faculty of the book in this field
26
Department Add relevant Department of the book in this field

27. 27
Permanent
Location
Select the library locations
28
Current
Location
Select the current library locations
29
Shelf Add shelf location
30
Row Add Row location
Click Add Item

28. Step 6
1. Write the tag of book
2. Spine label clear all books then move circulation
use for users
How To Create Spine Label
1. Click print spine label add accession no in this
filed
2. 45 book accession number put in this field then
click the search