1. Title of Event/Program____________________________________________________
Event Planner
Date of Event: _______________ Day of the Week: ______________ Time: ______am/pm to ______ am/pm
Location: ____________________________________ Reservation were made: On… ___/___/___
Brief Description:
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Timeline of Event Activities: (what time setup, performer check-in, make announcements etc..)
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_____________________________________________________________________________________________
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Specific Goals for Event (Example: Attendance 150 people/Non-Traditional Population)
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Publicity
Type of publicity: Flyer О Email О Handouts О Table tents О Other
Publicity will be designed by: О ASNIC Graphic Designer О Member О Other
Publicity was printed... On: _____ /______ / ______ With: ________________ Price: $ _______________
Publicity will be picked up... Date: ____ /______ / ______ Time: ________________
Locations: ________________________________________________________________________________
Publicity will be put up... Date: ____ /______ / ______ Time: ________________
Publicity will be taken down... Date: ____ /______ / ______ Time: ________________
Plan Major Advertising Campaign:
________________________________________________________________________________________________
________________________________________________________________________________________________
Event Lead:
Reservation Confirmation Attached: О Yes О No

2. Catering was coordinated…
On: ____ /______ / ______
With:___________________________
Total Price: $____________________
Catering will be delivered...
Date: ____ /______ / ______
Time: ________________
Location: ________________
Time: ________________
О Attach Catering confirmation
Supplies
Currently storage includes enough… О Decorations О Adverting supplies О Prizes О Event supplies
О Craft supplies Other Items: _______________________________________________________
О REQUEST Purchase Order (PO)
Shopping will take place...
On: _____ /______ / ______
With: __________________________
Where: _____________________
Shopping List Includes...
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Catering
Contracts:
Does your event need a contract? О Yes О NO
О Contract & Rider +Include W-9, jpegs advertising materials, ask for it to be signed ahead of time.
О Certificate of Insurance( Most events do not need additional insured)
**Make sure you have all these pieces **
О Read Contract- Make note of specific requirements.
О Send contract to business office.
О Scan and send copy of contract back to artist. О Arrange Sound Tech
Payment/Reservations/ Request:
О Submit Request for Payments (for events with contracts)
О Submit Request for all Purchase Orders (PO’s)
Make Hotel Reservations (Holiday Inn Express 2300 W Seltice Way Coeur d'Alene, ID(208) 667-3100)
O Request a PO
O Book Hotel Under Artists Name, give them the PO number
O Email Hotel confirmation to Artist
О Reserve Transportation (attach confirmation) О Reserve any rentals (attach confirmation)

3. *___________
Proposed Actual Difference
Contract & Rider
(include hotel, food, etc..)
Print
Total
Event Budget
*Proposed total approved by advisor marked with initials
Number of Attendees and Audience Response
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Things that went well/Things that did not
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Suggestions for future events like this
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What did you do for Advertising? Was it sufficient?
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Event Evaluation