Getting people to fill in timesheets in a timely and accurate manner is common problem. There may be barriers preventing timesheet compliance at your organisation. You can then break down these barriers in a way that increases the timeliness and accuracy with which people fill in timesheets and makes your employees and contractors feel better about your timesheet process.
2. Getting people to fill in timesheets in a timely and accurate
manner is common problem.
There may be barriers preventing timesheet compliance at your
organisation.
Break down these barriers.
3. Identify the problem. Implement a
solution.
Common perception problems
1. Why fill in timesheets? They don't add value, do they?
2. Users don't know how to fill in their timesheet or use their
timesheet system
3. The current timesheet process is painful
4. Why fill in timesheets?
Solution 1: Better induction
Outline the reasons that your people to fill in timesheets during your
induction programme and supporting documentation.
Solution 2: Better ongoing communications
Make timesheets part of ongoing company communications. Target
weekly newsletters, monthly company overviews, or even the regular
footy tipping results email.
5. They don't know how
Solution 3: Simplify the timesheet process
Reduce the number of time / job codes. Reduce the number of fields.
Make sure that your timesheets are easy to understand.
Solution 4: Better documentation and training
Make certain your timesheet process well documented. Offer training
sessions, either in person or using Skype or other online tools.
6. They don't know how (cont ...)
Solution 5: Provide new users with heightened
support
Proactively reach out to newcomers to your organisation to offer them
help to get through their first timesheets submission and approval.
Once the pattern is set, it is likely to stick.
7. The current timesheet process is
painful
Solution 6: Upgrade or replace your systems /
processes
Look for where you might be able to speed up your timesheets
process. This can be difficult with manual, spreadsheet, pdf or paper
based timesheet systems.
Moving to a Software as a Service (SaaS) timesheet solution can help.
Most will make the timesheet process far less painful for employees
and contractors because it automates much of the process.
8. They are human and just forget
Solution 7: Send out regular reminders
Send a reminder every week to all people due to submit a timesheet.
Solution 8: Reaching out to tardy submitters
About a day or two after timesheets are due, pre-emptively reach out
to those people who are outstanding.
If these timesheets remain outstanding for an extended period then
you may need to escalate the issue.
9. And if all else fails ...
You might consider funny
cat meme.
10. Final thoughts
Don't wait for people to not fill in timesheets. Put these solutions in
place now
Don't wait until your business experiences the problem of missing and
inaccurate timesheets before you take action. By then, it will have
already impacted your business.
Rather, incorporate each of these solutions into the standardised
approach that is your timesheets process. Everyone will feel better for
it and your business will be a better one.
11. Thanks
Springtime - really easy online timesheets
Springtime online timesheets make it easy to for users to track time,
managers and clients to approve time and administrators to ... well ...
administer timesheets. Your whole team will love Springtime.
www.getspringtime.com
