Security of the Warehouses

1. Trg/ Warehouse 9 pp. PRISMA
LEVEL AND TYPE OF SECURITY
(a) Facility size and location.
(b) Complexity of the plan of storage and
shipment.
(c) Volume and value of the cargo.
(d) Economic and geographical situation.
(e) Available crime statistics.
(f) Security resources in terms of
personnel and equipment in use.
(g) Law Enforcement State.
(h) Transit shipment.

2. Trg/ Warehouse 2 PRISMA
(i)
LOSSES ! HOW ?
 Wastage-
 Accidents-
 Malicious mischief and crime-
EMERGING THREATS.
 Public opinion.
 Proprietary information.
 Poaching of employees.
 Internal theft.
 Sabotage and violence.
 Threats abroad.
 Activities of Mafia.
 Social outlook of the industry.
 Internal Disturbances.
 Contract labour.
 Theft during loading and unloading, and
documentation.
 Theft from warehouse.

3. Trg/ Warehouse 3 PRISMA
SECURITY OF THE
MARSHALLING YARDS
1 The perimeter security of the marshalling yard
reinforces the security at the main gate. The
following needs to be done: -
Brick wall of about 10’ height, topped by
specifically designed strands of barbed wire
fencing at an outward angle of 45-60 degrees.
Protective lighting should be provided.
Observation towers should be constructed.
The entry and the exit gates. Some points are
as under: -
 All containers and cargo should be kept away
from the perimeter walls.
 Cargo of sensitive nature/ classified/ high
value should have separate area for storage
and its movement.
 Damaged cargo area need to be protected
strongly.

4. Trg/ Warehouse 4 PRISMA
CONTAINER OPERATIONS
1. Vulnerability of Cargo In-Transit.
2 Pilferage and theft within the warehouse. Following
can be done to detect and prevent pilferage and theft:
-
(a) Proper marking and accounting.
(b) Segregation of Crago.
(c) Written procedures- Methods and Responsibilities.
(d) A single control entry – duly manned.
(e) Vehicular and Pedestrian Traffic.
(f)The marshalling/ cargo area should be separated.
(g) Trained security personnel.
(h) All inbound and outbound containers must be
checked for the following: -
(i) Evidence of any damage or illegal tampering, i.e.,
removal of hinges, denting at joints etc, or
unserviceability of the containers.
(ii) Presence and condition of containers seal and
lock.
(iii) Inspect the top and under the containers and the
driver’s cabin for any stolen items.
(iv) Verify documentation for correctness and
completeness.

5. Trg/ Warehouse 5 PRISMA
CHARACTERISTICS OF
PILFERAGE IN THE
TRANSPORTATION
ENVIRONMENT
1 It is difficult to detect the pilferage because
pilferers, usually operate alone or in
collusion with others outside the
warehouse parameters.
2 Evidence is hard to obtain because of the
complexity in the shipment and storage
system.
3 Pilferage is unsystematic.
4 Pilferage commonly happens while cargo
is awaiting movement, or transshipment in
the modes of transportation.
5 The pilferage is often committed by the
workers working within the warehouse.
6 Security Staff in the warehouse is
untrained and does not have written down
processes and work instructions.

6. Trg/ Warehouse 6 PRISMA
PREVENTION TECHNIQUES
1 Analyse existing conditions.
2 Control personnel movement.
3 Use parcel check system.
4 Exclude private vehicles from parcel checkpoints.
5 Stress the moral wrong of pilferage in education
programmes.
6 Apply strict accountability procedures.
7 Develop respect between security staff and
employees. Incorporate active security measures
based on the principle of depth.
8 Harden/ provide anther layer to the security by
installation of Electronic Detection Devices-
9 Screen employees and applicants who will work in
sensitive areas.
10Eliminate in-facility socialising (gambling), amongst
workers.
11Ensure close co-ordination between packaging
shipping and receiving personnel.
12Ban those people who have motive to steal.
13Exemplary punishment to the persons apprehended
for theft and pilferage.
14Obtain feedback to determine cargo theft counter
measures.

7. Trg/ Warehouse 7 PRISMA
MANAGEMENT TECHNIQUES TO
ASSESS LOSSES IN A
WAREHOUSE
3Insurance claims.
4Administration of cargo theft claims.
5Delayed or lost sales for customers.
6Added cost created by the loss and the cost of
replacing stolen cargo, and reshipping it to
the customers.
7Lost time when raw materials expected do not
arrive because of theft, damages, losses, and
shortages.
8Lost business by carriers.
9Interference with the flow of commerce.
10 Diversion of cargo needed to complete a
project.
11 Higher prices, and increase off freight rates.
12 Cost of man-hours and time spent in
investigating irregularities.

8. Trg/ Warehouse 8 PRISMA
SEAL PROTECTION TECHNIQUES
I. Maintain a record by serial No. of seal to
determine:-
 Received by the port operation
officer.
 Issued to the authorised persons for
application to the containers.
II. Store seals under lock.
III. Designate one person to be responsible for
safekeeping, issue and record keeping of
seals.
IV. Designate specific persons in each shift to
apply seals- these should be kept to the
minimum.
V.Proper handing taking over should be carried
out, on transfer, leave of the person holding
seals on his charge.
VI. Periodic inspection of the accounting of the
seals should be in place.
VII. Enter serial No. of the seal on the Stepping
sheet/ CMD.
VIII. Any change of seals, proper entry should
be made and signed by the authorised
person.
IX. The seals should be applied immediately
after the container has been loaded.

9. Trg/ Warehouse 9 PRISMA
X.Seals should be applied under supervision.
POINTS TO BE KEPT IN MIND
FOR RELIABLE SEALS
1 Durability. Seals must be strong enough
to prevent accidental breakage.
2 Design. Must be sufficiently complex in
design to make manufacture of
replacement seal difficult.
3 Tamper-proof. It should provide readily
visible evidence of tampering, and prevent
reconstruction the seal is closed.
4 Individually Identifiable. It is best
accomplished by embossing serial
numbers and owner identification on each
seal

10. Trg/ Warehouse 9 PRISMA
X.Seals should be applied under supervision.
POINTS TO BE KEPT IN MIND
FOR RELIABLE SEALS
1 Durability. Seals must be strong enough
to prevent accidental breakage.
2 Design. Must be sufficiently complex in
design to make manufacture of
replacement seal difficult.
3 Tamper-proof. It should provide readily
visible evidence of tampering, and prevent
reconstruction the seal is closed.
4 Individually Identifiable. It is best
accomplished by embossing serial
numbers and owner identification on each
seal