Types of reports Short reports Long / formal reports _______________________________ Solicited reports Unsolicited reports

1. Pakistan Civil Aviation Authority
a brief on
how to develop
“LONG SOLICITED REPORTS”
Presented by
Noman Khan (57154)
Raja Hassan Alam (57065)
Official Communication and Report Writing

2. 2
Types of reports
 Short reports
 Long / formal reports
_______________________________
 Solicited reports
 Unsolicited reports
Effective Business Communication
(7th
edition)
by, Herta A. Murphy
04/20/14 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing

3. 3
 Solicited reports:
 generated for internal or external client /
customer on demand as per requirement.
 Unsolicited reports:
 generated for the Client / customer regarding
the progress of the company
04/20/14 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing

4. LONG SOLICITED REPORTS:
4
 Involve greater length and depth of discussion,
analysis, recommendations, decisions etc..
 Extended from a few pages to a several hundred
– even into a several volume of information.
ACR
04/20/14 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing

5. LONG SOLICITED REPORTS:
5
 Segments of a long report:
 Prefatory section
 Supplementary section
 Presentation of the long report
04/20/14 A brief on: how to develop "Long Solicited Reports"
 Cover page and external title
 Title fly and internal title
 Letter of memorandum of transmittal
 Table of content
Effective Business Communication
(7th
edition)
by, Herta A. Murphy
Official Communication and Report Writing

6. LONG SOLICITED REPORTS:
6
 Segments of a long report:
 Prefatory section
l
 Supplementary section
 Presentation of the long report
04/20/14 A brief on: how to develop "Long Solicited Reports"
 Bibliography
 Footnotes & endnotes (citation)
 Appendix
 Glossary
 Index
 Presentation of the long report
Effective Business Communication
(7th
edition)
by, Herta A. Murphy
Official Communication and Report Writing

7. LONG SOLICITED REPORTS:
7
 Segments of a long report:
 Prefatory section
 Supplementary section
 Presentation of the long report
04/20/14 A brief on: how to develop "Long Solicited Reports"
Effective Business Communication
(7th
edition)
by, Herta A. Murphy
 Writing the first draft
 Editing and revising the rough draft
 Typing the final document
Official Communication and Report Writing

8. Pakistan Civil Aviation Authority
Conclusion
The greatest mistake we humans make is our relationship:
we Listen half, understand quarter, think zero,
and react DOUBLE
Official Communication and Report Writing

9. LONG SOLICITED REPORTS:
9
 Segments of a long report:
 Prefatory section
 Supplementary section
 Presentation of the long report
04/20/14 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing

10. LONG SOLICITED REPORTS:
10
 Segments of a long report (cont’d..):
 Prefatory section
04/20/14 A brief on: how to develop "Long Solicited Reports"
 Cover page and external title
 Title fly and internal title
 Letter of memorandum of transmittal
 Table of content
Official Communication and Report Writing

11. LONG SOLICITED REPORTS:
11
 Segments of a long report (cont’d..):
 Supplementary section
 Bibliography
 Footnotes & endnotes (citation)
 Appendix
 Glossary
 Index
04/20/14 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing

12. LONG SOLICITED REPORTS:
12
 Segments of a long report (cont’d..):
 Presentation of the long report
 Writing the first draft
 Editing and revising the rough draft
 Typing the final document
04/20/14 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing

13. Pakistan Civil Aviation Authority
A brief on
how to develop
“LONG SOLICITED REPORTS”
THANK YOU
Official Communication and Report Writing