This short presentation teaches how to organize and use professional business language to write a professional business English email that reschedules a meeting. It includes a template that you can use in the future to help you write your email.

1. Pro templates
Communicate professionally with
Business English
Email Templates

2. Pro templates
Business Meetings:
Reschedule a business meeting
with a professional email

3. greeting
clarify the context of the email
state that you need to reschedule and why
apologize and ask to reschedule
clarify your availability
apologize again and express interest in meeting
sign off
First, organize your email

4. Next, use professional language
Dear ………..,
This is …….……., the ……………….. at ………………..
We have a meeting scheduled for ….…………. to discuss ………………...
Unfortunately, an urgent matter has come up and I’m afraid I have
to reschedule our meeting.
I understand that you are very busy and I apologize for …………….
I was wondering if it would be possible to reschedule to
…………………………….
I’ll be in ……………… until …………….
I can make myself available on ………………….
Once again I apologize for the change.
I don’t want to miss this opportunity to ……………., so please get
back to me on my mobile or by email to rearrange this meeting.
I look forward to hearing from you.
Regards,
………………….

5. Then, put them together
greeting Dear ………..,
clarify the context of
the email.
This is …….……., the ……………….. at ………………..
We have a meeting scheduled for ….…………. to discuss ………………...
state you need to
reschedule and why
Unfortunately, an urgent matter has come up and I’m afraid I have
to reschedule our meeting.
apologize and ask to
reschedule
I understand that you are very busy and I apologize for …………….
I was wondering if it would be possible to reschedule to
…………………………….
clarify your availability
I’ll be in ……………… until …………….
I can make myself available on ………………….
apologize again and
express your interest
in meeting
Once again I apologize for the change.
I don’t want to miss this opportunity to ……………., so please get
back to me on my mobile or by email to rearrange this meeting.
sign off
I look forward to hearing from you.
Regards,
………………….

6. Now, you have a professional template
Dear [NAME],
This is [NAME], [JOB TITLE AND COMPANY NAME]. We have a meeting scheduled for
[WHICH DAY AND WHAT TIME?] to discuss [WHAT?]. Unfortunately, an urgent matter has
come up and I’m afraid [WHAT MUST YOU DO?].
I understand [WHAT?] I apologize for the inconvenience. I was wondering if it would be
possible to [DO WHAT?]. I’ll be [WHERE] until [DAY AND DATE]. I can make myself available
on [DAYS AND TIMES].
Once again I apologize for the change. I don’t want to miss [WHAT?], so please [DO WHAT
AND HOW?] to rearrange this meeting.
I look forward to [WHAT?]
Regards,
NAME
TITLE,
COMPANY
EMAIL ADDRESS

7. Congratulations!
Now you can reschedule
a meeting by email using
professional Business
English!

8. website: www.nextgenclt.com
email: contact@nextgenclt.com