1. M & E SYSTEM
•An M & E system refers to all the indicators,
tools and processes that you will use to
measure if a program has been
implemented according to the plan
(monitoring) and is having the desired
results (evaluation).
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2. OBJECTIVES OF AN M&E SYSTEM
• Measure progress
• Improve accountability and management of resources
• Efficiently and effectively use data
• Improve coordination with partners
• Collect complete and timely information on national effort
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3. COMPONENTS OF M&E SYSTEMS
• .It can be grouped into 3 Levels:
• Level 1:Enabling Environment: Focuses on People,
partnerships and planning required to support data use.
• Level 2: Data and Information: Focuses on
mechanisms for collection, capturing and verification
of Data for decision making
• Level 3: Decision Making: Focuses on dissemination
and use of data for decision making.
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4. Level 1: People, partnerships and planning
• Create enabling environment for M&E
• People (component 1)
• who are skilled (component 2)
• working together (component 3)
• to plan (component 4)
• operationalize and cost (component 5), and
• motivate for an M&E system to become and remain fully functional
(component 6)
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5. 1. Organizational Structures with M&E
Functions
•The adequate implementation of M&E
at any level requires a unit (Internal
and/or external) whose main purpose is
to coordinate all the M&E functions at
its level.
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6. 2. Human Capacity for M&E
•An effective M&E implementation
requires that there is only adequate and
qualified staff employed in the M&E unit
who would be continuously developed
through training and other capacity
building initiatives.
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7. 3. Partnerships for Planning, Coordinating
and Managing the M&E System
•Partnerships for M&E systems complement the
organization’s M&E efforts in the M&E process.
They can be used for verification and auditing
purposes to check for alignment of M&E functions
and outputs, to intended objectives and reported
outputs.
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8. 4. M&E framework/Logical Framework
•It outlines the objectives, inputs,
outputs and outcomes of the intended
project and the indicators that will be
used to measure and the assumptions
that the M&E system will adopt.
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9. 5. M&E Work Plan and Costs
•Closely related to the M&E frameworks is the
M&E Work plan and costs. It shows how
resources (personnel, time, materials and
money) will be used to achieve the set M&E
functions.
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10. 6. Communication, Advocacy and Culture for
M&E
•This refers to the presence of
policies and strategies within
the organization to promote
M&E functions.
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