1. SUPPORT GROUP PREPARATION CHECKLIST
Six or more weeks prior to start date:
_____ Review materials in this guide and online to familiarize yourself with the information
_____ Identify a helper
Name ___________________________________________________________________
Phone ____________________Email __________________________________________
_____ Choose a start date and end date
_____ Identify any “no meeting” dates (Sundays, holidays, etc.)
_____ Select a meeting time
_____ Choose and confirm location
Name ___________________________________________________________________
Phone ____________________Email __________________________________________
_____ Visit location to view room set up and estimate need for changing room set up
_____ Identify any concerns (such as parking) that may arise
_____ Estimate your required set up time (arrange tables chairs, etc.)
Four or more weeks prior to start date:
_____ Obtain any insurance or other documentation, when necessary
_____ Create flyer (remember to include RSVP information to get a head count)
_____ Email flyer to potential participants
_____ Utilize social networking sites by sending an invite online
_____ Inform friends, family and coworkers of your group via face to face contact
_____ If you are especially internet savvy, set up a website and/or online conference
Two or more weeks prior to start date:
_____ Send invitations to people who have not yet RSVP’ed
One or more week prior to start date:
_____ Review materials for the first meeting
_____ If you are providing materials, print off necessary items and get copies
_____ Send email (or other) reminder to all participants; include those who have still not responded, letting
them know there is still space available (if there is)
_____ If you are providing refreshments, plan accordingly
_____ If you are doing a pot luck, will you assign foods or allow participants to bring what they like (such
as their favorite low-cal dish?)
_____ Don’t forget the plates, utensils, napkins, cups and drinks
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