2. Table of Contents
HANSEI CORPORATION
MISSION.................................................. 1
VISION .................................................... 1
VALUES................................................... 1
ORGANIZATIONAL CHART..................... 2
SECTION 1 – ABOUT THIS
MANUAL……………………...………..2
SECTION 2 – ADMINISTRATION
PROCEDURES
PERSONNEL FILES
MAINTENANCE OF INFORMATION....... 3
COMPANY RELEASE OF INFORMATION
........................................................ 3-4
CONTENTS OF FILES ........................... 4
SERVICE VEHICLES............................. 4-5
BUSINESS TRIPS...................................... 5
PERSONAL APPEARANCE .................... 5-6
OFFICIAL BUSINESS TRIP ...................... 6
SECTION 3 - ACQUISITION
ADMIN PLANNING AND PROCEDURE.. 6-8
IDENTIFICATION/EVALUATION OF
POSITIONS NEEDED
JOB POSTING .......................................... 8
SCREENING/ANALYSIS ........................... 8
INTERVIEWS
INITIAL INTERVIEW ......................... 8-9
FINAL INTERVIEW.......................... 9-10
HIRING............................................. 10-11
EFFECTIVITY OF APPOINTMENT ..........11
ORIENTATION........................................11
OTHER POLICIES/GUIDELINES....... 11-13
SECTION 4- TRAINING
ANALYSIS...............................................13
APPLICATION .................................. 13-14
SECTION 5 - APPRAISAL
MANAGEMENT OF EVALUATION ..........15
REVEAL OF RESULTS ............................15
APPRAISAL CONCLUSION
PROMOTION................................. 15-16
SALARY INCREASE ...................... 16-17
MONETARY REWARDS ......................17
CERTIFICATE OF RECOGNITION .........17
DEMOTION.........................................18
TERMINATION ...................................18
SECTION 6 - TRANSFERS
INTERNAL TRANSFER ...........................19
EXTERNAL TRANSFER ..........................19
SECTION 7 - COMPENSATION
COVERAGE OF EXCLUSIONS ...........19-20
WAGES/SALARY...............................20-21
BASIS OF PAY
THIRTEENTH-MONTH PAY
HOURS OF WORK..................................21
OVERTIME WORK ...........................21-22
WEEKLY REST PERIODS..................22-23
HOLIDAYS .............................................23
SERVICE INCENTIVE LEAVES
VACATION LEAVE.............................24
SICK LEAVE ......................................24
OTHER FORMS OF LEAVE BENEFITS
BEREAVEMENT LEAVE......................24
MATERNITY LEAVE......................24-25
PATERNITY LEAVE.......................25-26
SOLO PARENT’S LEAVE................26-27
VAWC LEAVE .............................27-28
SPECIAL LEAVE FOR WOMEN............28
ECP BENEFITS .............................28-29
PHILHEALTH BENEFITS .....................29
SSS BENEFITS ..............................30-32
SECTION 8 – OCCUPATIONAL AND
ENVIRONMENTAL HEALTH AND
SAFETY POLICY
GENERAL SAFETY RULES................32-33
COMPANY SAFETY POLICY..................33
SAFETY DISCIPLINARY POLICY ......33-34
MEDICAL & DENTAL BENEFITS POLICY
...............................................................34
HEALTH & SAFETY POLICY............34-36
SAFETY MEETINGS AND INSPECTIONS 36
SAFETY PROCEDURES...........................37
REPORT FORMS ...............................37-38
DOCUMENTATION PROCEDURES .........38
METHODOLOGIES & SAFETY MANUALS
..........................................................38-40
SECTION 9 – LABOR RELATIONS
CODE OF CONDUCT .........................41-42
OFFICE COURTESY POLICY .................42
SOCIAL MEDIA POLICY........................42
DRUG & ALCOHOL POLICY .................43

3. LABOR ORGANIZATIONS ................ 43-44
SECTION 10 – POST EMPLOYMENT
TERMINATION OF EMPLOYMENT
VOLUNTARY TERMINATION ..............45
INVOLUNTARY TERMINATION:
PROBATIONARY PERIOD....................45
INVOLUNTARY TERMINATION:
PERFORMANCE / ATTENDANCE BASED
..........................................................45
INVOLUNTARY TERMINATION:
MISREPRESENTATION & MISCONDUCT
..........................................................46
INVOLUNTARY TERMINATION:
REDUNDANCY ...................................46
INVOLUNTARY TERMINATION: DEATH
.................................................... 46-47
INVOLUNTARY TERMINATION: ILL
HEALTH.............................................47
SEPARATION PAY ..............................47
RETIREMENT................................... 47-48
EMPLOYEE EXIT POLICY
RESIGNATION ....................................48
EXIT INTERVIEW.......................... 48-49
OUT PROCESSING PROCEDURES ........49
CONFIDENTIALITY.............................49
DOCUMENTATION
CLEARANCE CERTIFICATE.................49
RECEIPT, RELEASE, QUIT CLAIM.......49
CERTIFICATE OF EMPLOYMENT.........50
ISSUANCE OF CERTIFICATE OF
EMPLOYMENT....................................50
FILING PROCEDURE ...........................50
REFERENCES (51-52)
APPENDICES
Appendices:
Administration Procedures
1 Release of Information Form
2 Vehicle Trip Ticket
3 Travel Order Form
4 Official Business Slip
Acquisition
5. Hansei Application Form
6. Job Analysis
Training
7 Training Agreement
8 Training Application Form
Transfers
9 Transfer Memo
Appraisal
10 Performance Appraisal Form
11 Salary Increase or Promotion Request
12 Appraisal Conclusion
13 Certificate of Recognition
Health and Safety
14 Job Orientation Guide
15 Employee’s Report of Injury Form
16 Employer’s Work Accident/ Illness
Report
17 Accident Investigation Form
18 Equipment Inspection Report
Post-Employment
19 Clearance Certificate
20 Request form (Certificate of
Employment)
21 Certificate of Employment
22 Receipt, Release and Quit Claim
23 Probationary Review Report
Compensation
24 Leave Form
25 Overtime Request
26 Overtime Report