EI custom reporting

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Ken MacKenzie

NCCCS EI Custom Reporting

Business

Equipment Inventory Custom
Reporting
ACCBO Presentation 5/18/2015
Ken MacKenzie - NCCCSO

XIER Fund Source Report
• Used for Fund
Source Report
as part of
annual
Equipment
Reports
• Different
Output format
than other
reports
5/18/2015 2

XIER Fund Source Layout
• Fund source
amounts
arranged in
columns per
item
• Total column
for each item
5/18/2015 3

XIER Equipment Reports
• All follow the
same format
with different
sort and
grouping
options
• Only reports
items with an
Equipment
Asset Type
5/18/2015 4

XIER Equipment Report
Layout
• Standard
layout is Fixed
Asset Data
• Each Group
has a subtotal
followed by a
page break.
5/18/2015 5

XIER Active and Disposed
Equipment
• Valid Statuses
allows lookup
from existing
disposal codes.
• Y = only active
equipment
• N = only
disposed
equipment
• (blank) = either
5/18/2015 6

XIER Additional Selection
Criteria
• Allows
extended
custom
selection
option.
• Based on
fields from
FIXED.ASSETS
file.
5/18/2015 7

XIEP Equipment
Parameters
• Asset Types
determine what
Fixed Assets are
treated as
Equipment
• Object Codes
determine what
GL accounts are
used for History
Report
5/18/2015 8

XIHR Equipment History
Report
• Compares GL
and Fund
Source Action
information.
• Part of Year
End Reporting
5/18/2015 9

XIHR Equipment History
Tip
• This message
often appears
when modifying
one date
without clearing
both dates first
• If you get this
message hit OK
than delete
both date fields
and start again
5/18/2015 10

XIHR GL Summary Report
• Displays GL
activity based
on Object
codes
specified in
XIEP
5/18/2015 11

XIHR Equipment Audit
Report
• Lists
Equipment
based on
action codes
5/18/2015 12

XIHR Equipment History
Summary Report
• Displays data
from the GL
Summary
Report and the
Equipment
Audit Report in
a Summary
format
5/18/2015 13

XIDH Detailed History
Report
• Allows
selection of a
single asset or
all assets
• Range is not
limited to a
single Fiscal
Year
5/18/2015 14

XIDH Detailed History
Report
• Displays detail
data on Action
History
• Detail view of
the Equipment
Audit Report
5/18/2015 15

The End
Contact Info:
Ken MacKenzie
919-807-7034
mackenziek@nccommunitycolleges.edu
Presentations available at:
http://www.slideshare.net/KenMacKenzie4
5/18/2015 16

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EI custom reporting

1. Equipment Inventory Custom Reporting ACCBO Presentation 5/18/2015 Ken MacKenzie - NCCCSO

2. XIER Fund Source Report • Used for Fund Source Report as part of annual Equipment Reports • Different Output format than other reports 5/18/2015 2

3. XIER Fund Source Layout • Fund source amounts arranged in columns per item • Total column for each item 5/18/2015 3

4. XIER Equipment Reports • All follow the same format with different sort and grouping options • Only reports items with an Equipment Asset Type 5/18/2015 4

5. XIER Equipment Report Layout • Standard layout is Fixed Asset Data • Each Group has a subtotal followed by a page break. 5/18/2015 5

6. XIER Active and Disposed Equipment • Valid Statuses allows lookup from existing disposal codes. • Y = only active equipment • N = only disposed equipment • (blank) = either 5/18/2015 6

7. XIER Additional Selection Criteria • Allows extended custom selection option. • Based on fields from FIXED.ASSETS file. 5/18/2015 7

8. XIEP Equipment Parameters • Asset Types determine what Fixed Assets are treated as Equipment • Object Codes determine what GL accounts are used for History Report 5/18/2015 8

9. XIHR Equipment History Report • Compares GL and Fund Source Action information. • Part of Year End Reporting 5/18/2015 9

10. XIHR Equipment History Tip • This message often appears when modifying one date without clearing both dates first • If you get this message hit OK than delete both date fields and start again 5/18/2015 10

11. XIHR GL Summary Report • Displays GL activity based on Object codes specified in XIEP 5/18/2015 11

12. XIHR Equipment Audit Report • Lists Equipment based on action codes 5/18/2015 12

13. XIHR Equipment History Summary Report • Displays data from the GL Summary Report and the Equipment Audit Report in a Summary format 5/18/2015 13

14. XIDH Detailed History Report • Allows selection of a single asset or all assets • Range is not limited to a single Fiscal Year 5/18/2015 14

15. XIDH Detailed History Report • Displays detail data on Action History • Detail view of the Equipment Audit Report 5/18/2015 15

16. The End Contact Info: Ken MacKenzie 919-807-7034 mackenziek@nccommunitycolleges.edu Presentations available at: http://www.slideshare.net/KenMacKenzie4 5/18/2015 16

EI custom reporting

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