This document discusses a health and safety management system that organizations can implement to support their health and safety strategy. The system includes five key elements: hazard recognition, hazard control, safety measurement and investigation, leadership and learning, and communication and consultation. It provides examples of standards for different levels (compliance, ethical, integration, differentiation) of implementation for each element to help organizations continually improve their health and safety practices.

1. “EMPOWERING the FUTURE: Supporting
Development, Dissemination, and Utilization of
Safety Education and Learning Resources for
Upcoming Safety Professionals … Worldwide.”

2. Health & Safety
Strategy and Management System
19‐21st September, 2016
Presented By;
Joseph M. Kimeu, WSO‐CST,SIIRSM
Director INPATC Kenya
WSO‐Qatar Chapter
"A mediocre trainer tells; a good trainer explains;
a superior trainer demonstrates, a great trainer inspires!"

3. CONTINUATION…
Health & Safety Management System
To help businesses implement the health and safety strategy,
there must be a developed management system that describes
the key elements which will enable businesses to deliver good
health and safety practices.
These elements include:
• Hazard recognition
• Hazard control
• Safety measurement and investigation
• Leadership and learning
• Communication and consultation
Introduction

4. CONTINUATION…
The elements in the health and safety management system are
depicted as a triangle.
This is based on research that demonstrates that for every
workplace fatality that occurs at the top of the triangle, there are
hundreds of ‘at risk’ behaviors occurring at the base.
The system specifies the actions businesses need to take in order to
reach different levels within the Health and Safety Strategy.

5. CONTINUATION…

6. CONTINUATION…
Health & Safety Management System

7. CONTINUATION…
Hazard Recognition - For every assignment the first step towards
managing health and safety effectively is hazard recognition. The Health &
Safety site surveys highlight the most prevalent hazards faced in our
businesses.
Adhering to the findings is mandatory. Other additional hazards, unique to
the operation or location also arise and formal processes need to be in
place to identify these hazards from the outset.

8. CONTINUATION…
Hazard Control – once identified, the hazards need to be eliminated,
mitigated or managed to an acceptable level.
The actions taken should always follow the hierarchy of controls (in order of
effectiveness): elimination, substitution, engineering / isolation, reduction,
administrative controls and training, provision of personal protective
equipment.

9. CONTINUATION…
Safety Measurement and Investigation – gathering and monitoring
data for trends and ensuring that when incidents do happen they are
reported consistently, investigated comprehensively and agreed actions are
implemented, are all key to the prevention of further harm.

10. CONTINUATION…
Leadership and Learning –
reinforcing safe behaviours at every
opportunity and turning best
practice into common practice will
only work if leaders are committed
to improving health and safety and
accountable for it.
Leaders have to ensure there are
systems in place to share learning
and Health & Safety responsibilities
are reflected in all relevant
processes such as job descriptions
for recruitment, induction training,
appraisals and award and
recognition procedures etc.

11. CONTINUATION…
Communication and
consultation – to ensure there is
continual improvement in health and
safety and it is not just seen as a
one off project or programme,
efforts must be made to constantly
reinforce its’ importance at all stages
of the management system.
Everyone has a responsibility to
think and act safely. Good
communication reminds people of
this and meaningful consultation
provides a great opportunity for
gathering feedback about how we
can make our workplace safer.

12. CONTINUATION…
Health & Safety Management System
Example Level 1 (Compliance) standards
•H & S is seen as the responsibility of specialists rather than everyone in the
business
•There is a published policy in place setting out how health and safety will be
managed
Leadership & learning
•Compliance issues are handled proactively to avoid reputational risks
•KPI’s and formal reports completed comply with the law
Safety measurement
and investigation
•All businesses employ or have access to someone with H&S expertise
•H & S training is provided for all front line employees so that they are
equipped to fulfil their respective responsibilities
Hazard Control
•Businesses are compliant with key Organization’s H&S policies such as the
Health & Safety Management Policies
•Compliance with relevant operational procedures defined by the Service
Excellence Centre (SECs) and local requirements
Hazard recognition
Communication &
consultation

13. CONTINUATION…
Health & Safety Management System
Example Level 2 (Ethical) standards
•Recognition schemes exist to promote good health and safety behaviours
•Health and safety is part of the performance contracts for employees,‐
Supervisors ,Managers and tied to rewards
Leadership & learning
•There is a regular programme of H & S audits and follow up actions are
implemented
•All serious incidents are reported within the required using the
organization’s initial incident report process
Safety measurement
and investigation
•Action plans are developed and implemented to control hazards
•Health and safety training is provided for everyone in the business on a
mandatory basis
Hazard Control
•Businesses have processes in place to recognise hazards at all key work
locations and customer sites
•The workplace rules on H & S have been implemented
Hazard recognition
•The ‘Safety First’ value has been widely communicated
•Health and safety features regularly in employee newsletters and surveys
Communication &
consultation

14. CONTINUATION…
Health & Safety Management System
Example Level 3 (Integration) standards
•Managers are aware of and can provide unscripted briefs on the health and
safety performance in their business
•H&S practitioners network with colleagues from other businesses and
customer organisations to share ideas and knowledge
Leadership & learning
•The reporting of unsafe acts and/or conditions is welcomed and happens at
all levels of the organisation
•The business has been awarded a recognised accreditation for the H&S
management practices in place
Safety measurement
and investigation
•The business works with external organisations, unions and customers to
look at ways to improve H & S within the business
•Welfare programmes are introduced for issues beyond organisational
responsibility (e.g. HIV/AIDS)
Hazard Control
•Compliance against the golden rules is monitored and details of breaches
are captured and shared for learning purposes
•The business manages and adapts working patterns to reduce the risk of
H&S incidents for employees
Hazard recognition
•The business’s health and safety reputation is handled proactively to
improve employer brand value
•Leadership and management events e.g. conferences, town centre
meetings, site tours etc. always incorporate H&S messages
Communication &
consultation

15. CONTINUATION…
Health & Safety Management System
Example Level 4 (Differentiation) standards
•The business contributes proactively to high level discussions on H & S
regulation and best practice outside our organizations
•H & S programmes focus on differentiation from the rest of the market
by demonstrating expertise and thought leadership
Leadership &
learning
•The capture of H & S data following incidents and near misses is done
using technology which enables customers to monitor the incidents and
their handling too
•KPI’s are compared to external benchmarks
Safety
measurement and
investigation
•Health and safety is embedded in all training for internal and external
audiences as part of the overall customer solutionHazard Control
•Business has been stopped or rejected because the work puts our
employees in the way of harm that cannot be mitigated or removedHazard recognition
•External stakeholders such as police, governments and customers are
actively involved in consideration of H&S issues
•Managers are regular contributors to H & S networks and on line
knowledge sharing tools for health and safety
Communication &
consultation