This document provides a procurement assessment for the Centre for the Development of Enterprise (CDE) based on a questionnaire. It summarizes the CDE's procurement activities over the past 5 years, including 500 market consultations, 20 tenders, and 10 calls for proposals. It then analyzes feedback from candidates on the documentation, process, offers, and contracts used in CDE procurement. While improvements have been made, areas identified for further improvement include increasing clarity of terms of reference, allowing more time for applications, and enhancing contract terms and payment procedures. The assessment aims to strengthen CDE's procurement processes.

1. Procurement
assessment
- Centre for the Development of Enterprise -

2. Introduction
─ Creation of the market cell in November 2009
─ In 5 years of operations we launched:
• 500 market consultations
• 20 tenders
• 10 Call for proposals
─ Innovation: Introduction of e-mail as a working tool
• Faster execution
• Increased security in documents exchanges
• Promote participation of ACP providers

3. Introduction
─ Improvements made during 2010:
• Publication of procurements on major markets websites
• Receipt of PDF non alterable scanned tenders.
• Creation of a Dashboard (Appendix I)
─ Questionnaire Assessment : views of all candidates having
participated in Market Consultations (Appendix II)
www.devex.com
www.developmentaid.org
www.dgmarket.com
www.cde.int

4. I.Documentation
49%
71
52%
47%
35%
23%
42%
44%
16%
6% 6% 10%
Clarity of documents Letter of invitation Instructions to bidders Terms of references
Clear Clear enough Not clear

5. Documentation
2%
56%
42%
Have you ever sent a question for
clarification?
Often
Sometimes
Never
67%
23%
10%
CDE provided a clear and prompt response to
to your question?
Yes
Partially
No

6. Documentation
– Positive Points
• Relevant improvement in the quality and clarity of documents
• Reception of responses for clarification of other bidders
– Negative Points
• Inconstant quality of TOR in Market consultations
• Financial constraints; sometimes unrealistic
• Answers’ schedule not respected
• Market development schedule

7. II.Process
6%
11%
7%
23%
2%
4%
71%
87% 89%
Number of companies on the shortlist Time given for the Market consultation Time given for clarification
Too little Too much Reasonable

8. Process
66%
3%
32%
28%
2%
69%
Have you ever given up preparing an offer because of the
procedure?
Do you have confidence in the CDE to evaluate objectively?
No Sometimes Yes

9. Process
– Positive Points
• Tenders submitted by email guarantee, more efficiently, equal
treatment and participation of ACP experts
– Negative Points
• Time for applications was too short considering the complexity of the
actions, especially if mixed teams needed to be formed (EU and ACP)
• Late Market consultations’ results
– Requests/Proposals
• Publication of results on CDE’s website
• Opening of tenders in public session

10. III.Offer
7%
55%
46%
94%
39%
40%
44%
54%
5%
10% 6%
Does a technical offer show
your strengths?
Have you ever given up an
offer due to specifications
requested in the TOR?
Have you ever given up an
offer due to financial
boundaries?
Have you ever given up an
offer due to taxes imposition?
No Sometimes Yes

11. Offer
– Positive Point
• Available formula « technical offer + methodology »
– Negative Points
• Better balance between preparation time and budget proposed
• Difficulties to obtain VAT documentation
– Requests/Proposals
• CVs for consultants to be included in the shortlist

12. Contract
20%
80%
Have you ever had differences of opinion with
the CDE concerning the report requirements?
Yes
No
34%
66%
Have you ever had differences of opinion with
the CDE concerning payment requirements?
Yes
No

13. IV.Contract
– Positive Points
• Contract form (template)
• Appendix eligible costs
• Support documents required
• Assigned contract: procedure and signature positively valued
«All the service providers who were happy, wishes (d) to engage a
second time.
– Negative Points
• Executed contract: improvement of the procedure and payment terms

14. Conclusion
52%42%
6%
General appreciation of the CDE as an associate
contractor?
Positive
Neutral
Negative

15. Thank you for your attention
" Whatever you do will be insignificant, but it is very
important that you do it " - Gandhi

16. Appendix I
Dates de
lancement Projet - secteur
Montant
initial
Montant
approuvé
Nbs de
soumiss.
Commentaires
Date signature
contrat
Date Notification
24/11/2009
17/12/2009
MAD/0903/01/GO :
Programme d'appui au sectur privé, au commerce et à l'intégration
régionale dans le cadre du 10ème FED MADAGASCAR (PROCOM) 62.600 € 62.550 € 7
17/12/2009 : prolongation du délais de soumission au 11/01/2010
2 offres reçues, 5 n'ont pas soumis d'offres.
14/01/2009 : Dérogation introduite et acceptée pour poursuivre
l'évaluation avec les 2 offres.
20/01/2010 : Rapport final, marché remporté par Economisti
29/02/2010 6/05/2010
26/10/2009
06/01/2010
GUY/0201/03/OP :
Integrated IT system to support Lean Manufacturing strategy - CCI Guyana 24.770 € 17.513,33 € 6
Première consultation de marché lancée en octobre 2009, aucune
offre reçue;
Procédure relancée en janvier 2010,
2 offres reçues à temps, une hors délais.
Dérogation pour entrer dans une procédure négociée demandée en
février et acceptée.
Procédure en cours
04/03/2010 :
Rapport final, marché remporté par R. Augustin
3/05/2010 6/05/2010
3/03/2010
ACP/1008/01/GO :
Recruitment of an Operations Expert 30.000 € 30.000 € 5
Date limite de soumission : 25/03/2010
30/03/2010 : 2 offres reçues.
La procédure doit être relancée
10/05/2010
SAF/0903/03/NO :
Efficiency energy management for SME’s in Southern Africa
(Botswana, Lesotho, Malawi, Mozambique, Namibia, Swaziland, Zambia) 1.400.000 € 16
10/05/2010 : Préavis de marché publié sur :
- Website CDE
- Réseau CDE
- www.developmentaid.org
- www.devex.com
- www.dgmarket.com
10/06/2010 : Avis de marché publié sur les mêmes sites. Date limite
de soumission le 16/07/2010.
16/07/2010 : Conformité administrative, rédaction de la liste longue.
16 offres reçues.
Envoi des offres aux membres du Comité d'évaluation
30/07/2010 : Evaluation des offres. 6 candidats sur 16 ont été
sélectionnés sur la liste restreinte.
09/08/2010 : Rapport d'évaluation approuvé par DIR a.i. (JDe)
25/08/2010 : Envoi des lettres d'invitation à soumissionner aux 6
candidats retenus
26/08/2010 : Envoi des lettres de non sélection aux candidats non
retenus dans la liste restreinte
04/11/2010 : Conformité administrative

17. Appendix II