PIKM STANDARD SECURITY.pdf

DRAFT
© PIKM 2022– All rights reserved 1
A STANDARD DEVELOPED IN COLLABORATION WITH SIRIM
© Copyright 2022
A standard developed by SIRIM for PIKM
PIKM
STANDARD
PIKM-KDN 2:20xx
ICS: 03.080.20; 13.310
Code of practice for private security
agencies –
Part 2: Security screening of individuals employed
in a private security agency

© PIKM 2022– All rights reserved i
PERSATUAN INDUSTRI KESELAMATAN MALAYSIA (PIKM)
PIKM is a non-governmental organisation registered with the Registrar of Societies of
Malaysia under the Societies Act 1966. PIKM members consists of private security
companies registered and licensed by the Ministry of Home Affairs Malaysia under the
Private Agency Act 1971. PIKM are previously known as Persatuan Perkhidmatan
Kawalan Keselamatan Malaysia (PPKKM) and was established on 3 November 1980.
With the establishment of PIKM, private security agencies are now continuing to move
forward with greater confidence and courage, effort and resources Starting in the Klang
Valley, PIKM membership is now expanding throughout the country. As of August 2022
PIKM membership are now comprises of 930 private security agencies operating
nationwide. Similarly, the national security industry is moving forward along with the
progress of other services sector in the Malaysia.
PIKM STANDARD
PIKM Standard are developed as the initiative of PIKM in upholding the private security
services, to achieve its vision of “A private security industry committed to improving
standards and accepted by the public.” PIKM Standard are developed according to
SIRIM standardisation procedures with participation of interested parties. The
standards are developed through consensus by committees, which consist of experts
in the subject matter and the stakeholder. The use of PIKM Standard is voluntary, and
it is open for adoption for PIKM members, agencies, industries, professional bodies,
etc.
SIRIM Berhad
SIRIM Berhad is the center of excellence in standardisation, facilitating industries and
businesses in enhancing their production and competitiveness, protecting consumers’
health and safety, and giving them the choice for quality products and services.
As a standards development organisation, SIRIM Berhad has extensive expertise in
standards research and consultancy which helps industries and businesses to meet
local and international requirements and best practices, through the art of Standards.
© Copyright 20xx
For further information on PIKM Standards, please contact:
Persatuan Industri Keselamatan Malaysia (PIKM)
Unit 708, Blok A, Tingkat 7, Kelana Business Centre
Jalan SS 7/2, Kelana Jaya
47301 Petaling Jaya
Selangor, MALAYSIA
Tel: (603) 7804 7359| Fax: (603) 780 38691
Website:
Email:

PIKM-KDN 2:20xx
© PIKM 2022 – All rights reserved i
Contents
Page
Foreword............................................................................................................................... ii
0. Introduction ..................................................................................................................3
1. Scope...........................................................................................................................4
2. Normative references...................................................................................................5
3. Terms and definitions...................................................................................................5
4. Selection criteria for security personnel......................................................................5
5. Security screening process ..........................................................................................5
6. Recruitment agencies...................................................................................................9
7. Officer responsible for security screening...................................................................10
Annex A
Non-exhaustive list of directive and voluntary initiatives ......................................................11
Annex B
Sample of application form .................................................................................................14

PIKM-KDN 2:20xx
ii © PIKM 2022– All rights reserved
Foreword
This code was developed by the Project Committee on Code of Practices (CoP) for Security
Services by Private Agencies, established by SIRIM STS Sdn. Bhd.
The objectives of this code are as follows:
a) to provide guidance for organisations providing private security services in conducting
security screening of their personnel; and
b) to promote adoption of good management practices by private security companies.
In developing this standard, reference was made to industry best practices and other relevant
security services documents.
Information to assist users of the standard
For purposes of this standard, the following ISO definitions have been adopted regarding
verbal forms for the expression of provisions:
a) “shall” indicates an auditable requirement: it is used to indicate requirements strictly to be
followed in order to conform to the document and from which no deviation is permitted;
b) “should” indicates a recommendation: it is used to indicate that among several
possibilities one is recommended as particularly suitable, without mentioning or excluding
others, or that a certain course of action is preferred but not necessarily required, or that
(in the negative form) a certain possibility or course of action is deprecated but not
prohibited;
c) “may” indicates a permission: it is used to indicate a course of action permissible within
the limits of the document; and
d) “can” indicates a possibility or a capability: it is used for statements of possibility and
capability, whether material, physical or causal.
Compliance to this standard does not by itself grant immunity from legal obligations.

PIKM-KDN 2:2022
Code of practice for private security agencies -
Part 2: Security screening of individuals employed in a private security
agency
0. Introduction
In Malaysia, there are four categories of private security service as follows:
1. Private security agency (contractual). Companies providing security services
that are established under the Private Agency Act 1971.
2. In-house security. Established by an organisation to protect the safety of its
employees and security of the organisation's assets. Security officers are
employed by the same company or organisation that they protect.
3. In-house (auxiliary police). Established under the relevant act with the purpose
to protect the safety of its employees and security of the organisation's assets.
The authority of the auxiliary police is only limited to its designated organisation
or premises.
4. Electronic security and IT security services. The segment includes services
such as system integration, operations and maintenance of electronic security
products in customer premises. This service is usually used by large OEMs with
proprietary products and a number of system integrators.
The key industry users for the above four segments are:
 office complexes;
 retail;
 airports; and
 other public infrastructure.

PIKM-KDN 2:20xx
4 © PIKM 2022– All rights reserved
The four categories of private security services industry are as shown in Figure 1.
NOTE. The private security services covered in this code is denoted by the blue line.
Figure 1. Segments of private security services industry
Security Services by Private Agencies (hereinafter referred as “Private Security
Agencies”) is an essential service to ensure the safety and security of life, property and
other assets. The security services industry in Malaysia is regulated by the Private
Agencies Act 1971 (Act 27).
Private Security Agencies are assigned with responsibility to assist the function of
Royal Malaysia Police to preserve the peace and security of Malaysia, in providing
guards and protection for the safety and security of persons and properties. Private
Security Agencies are also entrusted with the responsibility in obtaining and furnishing
information as to the conduct, activities or affairs of another person but it is subject to
the legal requirements.
The security services provided by the Private Security Agencies in Malaysia are
unarmed guard, armed guard, escort services, personal bodyguard, cash
management, cash in transit, central monitoring system, building automation system
and private investigation.
Personnel to be hired by the Private Security Agencies in conducting job or task that
are related to security and safety is crucial to undergo security screening process. This
is to ensure only suitable candidate is hired and meet the requirements of the Security
agencies.
1. Scope
This standard provides the code of practices for the security screening process of
individuals to be employed by PSA to be working in an environment where the safety
of people, goods and services, personal data or property is a requirement, and/or
where such security screening is in the public and/or corporate interest.

PIKM-KDN 2:20xx
© PIKM 2022 – All rights reserved 5
This standard is applicable to shareholders and directors and employees who are
employed to perform tasks or responsibilities relating to security. The objective of the
security screening is to obtain sufficient information to enable PSA to make an
informed decision on employing an individual to be working in a security environment.
This standard also applies to recruitment agencies, as appropriate, which are involved
in the recruitment of personnel for PSA.
2. Normative references
The following normative references are indispensable for the application of this
standard. For dated references, only the edition cited applies. For undated references,
the latest edition of the normative reference (including any amendments) applies.
Private Agencies Act 1971
3. Terms and definitions
For the purposes of this standard, the terms and definitions in PIKM/SIRIM 1:20xx
apply.
4. Selection criteria for security personnel
All persons employed or to be employed to undertake security tasks shall be selected
based on the criteria stated in relevant regulations endorsed by the relevant authorities.
This includes, but not limited to the following criteria:
a) passed all security vetting by the relevant authorities and security screening
according to this standard;
b) possess a good character and appearance; and
c) meeting appropriate physical and mental fitness level to perform their contracted
duties.
4.1 PSA shall not employ individuals whose career or history indicates that they
would be unsuitable for the role.
4.2 PSA should ensure that individuals responsible for security screening, and
those with authority to offer employment, maintain high standards of honesty and
integrity.
5. Security screening process

PIKM-KDN 2:20xx
5.1 Overview
5.1.1 Security screening in accordance with this standard shall be conducted on all
individuals regardless of position, shareholders, directors and employees of the PSA.
The process of security screening should be as per Figure 2 and 3 below:
New or current employment
Individual is required to complete an application form and/or security screening
form.
Interview of the individuals and review information provided
Individual shall agree and authorised PSA to obtain information for the security
screening process
Background and career history check and verification of information by the officer
appointed by PSA responsible for security screening.
Offer of employment (conditional)
Full employment Immediate termination of employment
Figure 2. Process of security screening for employee
FAILED SECURITY VETTING
Security vetting with relevant authorities
(i.e., Ministry of Home Affairs, National
Registration Department and Immigration
Department)
PASSED SECURITY VETTING

PIKM-KDN 2:20xx
Appointment of board of director/shareholder
Individual is required to complete an application form and/or security screening
form.
Interview of the individuals and review information provided
Individual shall agree and authorised PSA to obtain information for the security
screening process
Background and career history check and verification of information by the officer
appointed by PSA responsible for security screening.
Submission to Ministry of Home Affairs for appointment of board of
director/shareholder.
Appointment of board of director/shareholder prior to approval by Ministry of Home
Affairs
Figure 3. Process of security screening for director/shareholder
5.2 Administration
5.2.1 Screening data shall be confidentially kept to prevent unauthorised access
and alteration.
5.2.2 The security screening processes should be regularly reviewed and updated.
Security vetting with
Ministry of Home Affairs
END
FAILED SECURITY VETTING
PASSED SECURITY VETTING

PIKM-KDN 2:20xx
5.2.3 PSA shall keep and maintain records of the security screening of all
individuals regardless of position, shareholders, directors and employees.
5.3 Provision of information
5.3.1 Written information (application form) of individuals regardless of position,
shareholders, directors and employees shall be obtained by the PSA.
5.3.2 PSA shall comply with the legislation regarding personal data protection.
5.3.3 Individual shall agree and authorise PSA to obtain information for the security
screening process to determine the suitability of the individual for security services.
5.3.4 PSA shall confirm biometric of the individual with the National Registration
Department.
5.3.5 PSA shall apply for security screening with Ministry of Home Affair.
5.3.6 PSA should request the following information (through an application form):
a) Personal details of the individual, including the followings:
i. full name;
ii. date and place of birth;
iii. race and religion;
iv. gender;
v. marital status;
vi. identity card number or passport number;
vii. residential address (for the past five years); and
viii. contact number.
b) Details of education;
c) details of previous employment and reason for leaving the previous job;
d) details of training related to security services attended (e.g., Certified Security
Guards (CSG), etc.);
e) name of a referee, position, address and contact details (known for a minimum of
two years);
NOTE. An example of application form is as in Annex B.
5.3.7 For employment or appointment of higher position, i.e., shareholders or
directors, the following information should be requested in addition to the above:

PIKM-KDN 2:20xx
a) details of bankruptcy proceedings and court judgments; and
b) details of honours awarded.
5.3.8 PSA may request further information for contractual or legislative
considerations and/or specific industry requirements
5.3.9 The individual shall be interviewed before any offer of employment is made.
The information given by individuals shall be reviewed with the individual during the
interview to obtain any further information that may be relevant.
5.3.10 PSA may make an offer of conditional employment pending security screening
or vetting clearance.
5.3.11 PSA shall consider the following criteria in order to offer a conditional
employment:
a) Risk of the assigned security services or functions;
b) Satisfy with the preliminary checks of the individual;
5.3.12 Where an individual is offered conditional employment, the terms and
conditions of his employment should clearly state that full employment is subject to
satisfactory completion of full security screening.
5.3.13 Conditional employment will end if security screening is not completed
satisfactorily.
5.4 Verification of information
5.4.1 PSA should make direct reference to relevant authorities, current or former
employers, educational institute, education, history of employment of the individual.
5.4.2 The information as at paragraph 5.1.3.3 shall be verified by the PSA.
Confirmation can be obtained in writing and records shall be retained.
5.4.3 PSA should exhaust all available avenues on the background check
supported with relevant documents to avoid negligent hiring.
5.5 Review of the screening process
PSA should operate a systematic administrative system, which ensures that security
screening procedures are continuously reviewed and updated.
5.6 Security screening of personnel
Security screening of personnel responsible for high risk security function is
recommended to be conducted on a regular basis, if necessary.
6. Recruitment agencies

PIKM-KDN 2:20xx
Recruitment agencies are allowed for the purpose of employment of foreign security
personnel, as the terms and conditions set by PSA.
The recruitment agencies shall provide evidence to PSA in order to comply with the
rules and directives issued by the relevant authorities.
7. Officer responsible for security screening
7.1 The officer, who is responsible for security screening shall undergo security
screening in accordance with this standard.
7.2 The responsible officer shall sign a Non-Disclosure Agreement (NDA)
relating to the PSA’s confidential information and/or material with respect to individuals
and employees.
7.3 The responsible officer shall be trained for security screening of individuals and
employees of the PSA.

PIKM-KDN 2:2022
Annex A
(informative)
Non-exhaustive list of directive and voluntary initiatives
This annex provides a non-exhaustive list of directive and voluntary initiatives that may
be applicable to the application of this standard by private security companies.
Companies Act 1965
Employment Act 1955
Societies Act 1966
Immigration Act 1959
Personal Data Protection Act 2010
Persatuan Perkhidmatan Kawalan Keselamatan Malaysia (PPKKM), Constitution and
Code of Ethics
Private Agency Circular No.1 of 2006, Syarat-syarat tambahan lesen syarikat kawalan
keselamatan persendirian
Private Agency Circular No.2 of 2006, Garis panduan pengambilan bekas tentera
warganegara Nepal untuk bekerja sebagai pengawal keselamatan
Private Agency Circular No.1 of 2007, Arahan menghadiri kursus kemahiran pengawal
keselamatan
Private Agency Circular No.2 of 2007, Larangan menyimpan kad pengenalan dan
dokumen pengenalan diri pelawat oleh pengawal keselamatan di premis-premis
persendirian
Private Agency Circular No.1 of 2009, Garis panduan pemakaian pakaian seragam
bagi pengawal keselamatan
Private Agency Circular No.1 of 2010, Pertukaran ahli lembaga pengarah/pemegang
saham syarikat kawalan keselamatan
Private Agency Circular No.2 of 2010, Garis panduan pengambilan ahli-ahli ikatan
relawan rakyat (RELA) dan Jabatan Pertahanan Awam Malaysia (JPAM) sebagai
pengawal keselamatan
Private Agency Circular No.3 of 2010, Garis panduan permohonan tambah cawangan
perniagaan agensi persendirian / syarikat kawalan keselamatan di bawah Akta Ejensi
Persendirian 1971
Private Agency Circular No.4 of 2010, Syarat/peraturan pengendalian serta
pengurusan agensi persendirian di bawah Akta Ejensi Persendirian 1971

PIKM-KDN 2:20xx
Private Agency Circular No.4 of 2010, Syarat/peraturan pengendalian serta
pengurusan agensi persendirian di bawah Akta Ejensi Persendirian 1971
The licence renewal instructions for private agencies under Private Agency Act 1971
ISO 9001:2015, Quality Management Systems – Requirements
ISO 28000:2007, Specification for security management systems for the supply chain
EICC Code of Conduct

Annex B
(informative)
Sample of Application Form
JOB APPLICATION FORM
1. POSITION APPLY FOR:
2. APPLICANT INFORMATION
Name
Identity number Date of
birth
Age
Place of birth Address
Marital status
E-Mail
CItizenship Telephone no.
(Home)
Race Handphone no.
Spoken
Language
Religion Sex
3. PARENTS INFORMATION
Father’s Name Mother’s Name
Identity card no Identity card no
Place of birth Place of birth
4. EDUCATIONAL BACKGROUND
Educational Institutions Year Level/Field of Study
(Degree/Diploma/STPM/SPM/PMR/PT3/UPSR)
Achievement
Passport size
photo
<NAME OF PRIVATE SECURITY AGENCY>

6. CAREER HISTORY/PREVIOUS EMPLYMENT
No. Position Name of employer From (Year) To
(Year)
Reason
for
leaving
Last
salary
Reference/
Contact
person
7. EXTRA CURICULLAR
Type (association/sports/club)
Position
(Presiden/Secretary/member)
Period
From (year) To (Year)
10. TRAINING RELATED TO SECURITY SERVICES ATTENDED (E.G., CERTIFIED SECURITY GUARDS)
11. REFERENCE
(Please indicate a non-relative who can give a declaration of your academic/professional
approval and experience)
Please indicate a non-
relative who can give
a declaration of your
academic/professional
approval and
experience)
Name
Address
Relationship
Occupation E-mail
Telephone
no.(Home)
Telephone no.
(Home)
Handphone
no.
12. EMERGENCY CONTACT Please indicate a non-
relative who can give
a declaration of your
academic/professional
approval and
experience)
Name
Address

Telephone
no.(Home)
Telephone no.
(Home)
Handphone no.
Name
Address
Telephone
no.(Home)
Telephone no.
(Home)
Handphone no.
13. DECLARATION
I certify that my answers are true and complete to the best of my knowledge.
Any offer of employment is subject to satisfactory screening, that the applicant consents to being screened and will provide
information as required. That the information provided is correct, and the applicant acknowledges that any false statements or
omissions could lead to termination of employment..
Date:
Applicant signature

All rights reserved. Unless otherwise specified, no part of this standard may be reproduced or utilised in any
form or by any means, electronic or mechanical, including photocopying, recording or otherwise, without prior
written permission PIKM.

PIKM STANDARD SECURITY.pdf

Recommended

Recommended

More Related Content

Similar to PIKM STANDARD SECURITY.pdf

Similar to PIKM STANDARD SECURITY.pdf (20)

Recently uploaded

Recently uploaded (20)

PIKM STANDARD SECURITY.pdf