3. 3
Pre-Analytical Issues
Temperature noncompliance = uncertainty
Misplaced samples = delays
Compromised samples = inaccuracy
Incomplete data = compliance issues
Regulatory pressures make resolution imperative
4. 4
Cumbersome barcode scanning
Manually recorded temperature logs
Misdelivery – wrong room / lab
SOP violations
Gaps in training
Manual Processes Confound Issues
The Solution
Automating
sample quality
assurance in
transit
5. 5
.01
Mobile Sensors used to
determine temperature and
location of totes / samples.
.02
Android/iPhone app
captures information and
sends to Cloud.
.03
Cloud based dashboard
gives real time system
health including temp,
location and remediation.
.04
• Administration
• Alerts and Remediation
• Predictive Analytics
• No Special Infrastructure
Required
Cloud
Storage &
Analytics
Bluetooth
Low Energy
Cellular/WIFI
6. 6
Real Time Courier, Dashboard & Temperature
Courier
phone warns
courier of
problems
Web dashboard
warns Lab of
status and
issues in real
time
18. 18
Abstract
• Clinical samples in transit are required to be maintained at precise temperatures to ensure
sample viability. Traditional methods for ensuring temperature stability of samples in transit
have relied on labor intensive processes that cannot predict when samples may become
unviable and furthermore, these traditional processes are error prone and inconsistent. We
have developed a system and method to monitor the conditions of clinical samples as they
get transported from a collection center to a core laboratory facility. This system, called T-
Tracks™, allows laboratory staff to monitor the temperature a sample has been kept at and
any reported transportation issues. The system also predicts when a sample container may
go out of temperature compliance and sends a warning to laboratory staff. These predictive
warnings allow staff to preempt any potential issues before the sample deteriorates. The
system eliminates the manual process of recording the temperature of clinical sample
containers while also allowing laboratory staff to be confident that their samples were held
at the proper temperature during transportation. This confidence ensures that the tests
performed on the collected samples are of the highest quality. The collected temperature
and location data also allows the system to learn of potential hazards beforehand and warn
staff to take preventive action. Such warnings are impossible with the common manual
systems of temperature and location recording presently in use. The real time nature of the
system gives laboratory staff the ability to plan the laboratory work load since bottlenecks
can be identified based on conditions enroute to the laboratory.
