crisis plan

The Norwegian Food Authority’s
Crisis Plan in the event of undesired
occurances in the area of animal
feed.
Version 2, 13.03.2006
Contents:
1. Regulatory requirements concering crisis plans p 2
2. The Norwegian Food Authority’s administartive crisis plan p 2
2.1 Resonsibility and authority p 2
2.2 Information and communication p 3
3. Report concerning feed which is a danger to health p 3
3.1 Regulatory requirement to report to The Norwegian Food Authority
p 3
3.2 Reports in the Rapid Alert-system (RASFF) p 3
4. Actual hazards in the area of feeds p 4
4.1 What is a crisis situation p 4
4.2 What is a hazard p 4
5. Types of intervention in tha case of a warning of a hazard p 11
5.1 Case handling of RASFF- reports p 11
5.2 Case handling when reports are made by a local party p 11
5.3 Common types of intervention regardless of the method of alert
s 11
6. Existing crisis plans which also concern feed p13
Attachments
Ås/Oslo 21.02.2005/13.03.2006

Crisis Plan in the event of undesired occurances in
the area of animal feed.
This crisis plan applies to The Norwegian Food Authority’s administrative area of
feed stuffs and includes feed stuffs for land animals and aquatic animals. The plan is
related to the administrative crisis plan in The Norwegian Food Authority (ABP). In
order to to have a singular application to all plans which are relaed to ABP the
following plans are called ”Crisis plan” . This plan is applicable to all three
administrative levels within The Norwegian Food Authority; Head office, regional
and district levels. The crisis plan is intended to contribute to consistent and
defencable method of handling extroardinary situations which occur or can occur
within the area of feed stuffs.
The plan has been developed in accordance with Direktive 2001/46/EF article 4a
which requires a crisis plan in the area of feed stuffs. The plan shall be notified to
ESA in accordance with Direktive 2001/46/EF, and the notification applies also to
alterations to the plan. The Direktive article 4a has been implemented in the
regulation of 7. november 2002 nr 1290 oncerning feed stuffs , (Feed stuffs
regulation) attachment 15A chapter 1.6.
1 The Feed Regulations requirement for a ”Crisis
Plan”
The requirement concerning a crisis plan in the area of feed is contained within the
feed stuffs regulation, attachment 15A chapter 1.6:
”The enforcement authority shall have crisis plans which are implemented
when feed stuffs can represent a hazard for injury to health within animals or
people or damage to the environment. The plans shll specify responsibility and
the chanells for distributing information and the palns shall be sent to ESA. If
the crisis plans are altered ESA shall immediately be informed.
The enforcement authority shall recieve information from traders concerning
interventions which they have carried out to prevent injury to health within
animals or people or damage to the environment. The enforcement authority
shal verify the informtion and if necessary implement restrictions which
ensure that a consignement of feed is not used as feed.
2 The Norwegian Food Authority’s administative crisis
plan (ABP)
2.1 Responsibility and authority
The Norwegian Food Authority’s administative crisis plan provides the general rules
for preparednesss and how a crisis should be managed. Extroadinary situations
(preparedness situations) are covered in chapter 1.5, 1.6 og 1.7, and the management
under such circumstances is covered in chapter 2.3. ABP also provides rules for
information and communication in chapter 3.4. The crisis plan for the feed area is a
profesional action plan within the rules which ABP represents. The crisis plans

follows the same princioles as ABP with respect to responsibility and authority. In a
crisis situation it is considered that one has the same level of reponsibility as in a
normal situation and that the crisis situation is handled at the lowest possible level.
It can also be highlighted that the placing of responsibility to head office is important
in extroardinary situations, and that there must be rapid clarification as to which
section the crisis situation belongs, see attachment F. This section must coordinate the
subsequant work, by contacting other sections and/or national centres according to
need, in order to ensure that these centres can make available necessary resources.
If several district offices in a region are involved in the crisis situation the
coordination shall be managed by the regional office. If the situation affects several
regions the coordination shall be managed by head office. The Norwegian Food
Authority’s natioanl centre (NaS) shall not have a coordinating responsibility, but can
set up epiteams which can respond and assist the regional offices (RK) and/or distric
offices as ABP sets out.
2.2 Information and communication
The Norwegian Food Authority’s administrative crisis plan also concerns information
and communication as described in chapter 3.4. It applies generally and therefore
applies to the area of feed. Information and communication are therefore refered to
little in this crisis plan.
3 Report regarding feed which is a danger to health
3.1 The Regulations requirement to report to The
Norwegian Food Authority
All businesses which are covered by The Feed Stuff Regulation are required to report
as provided by S.15:
”Businesses or persons which own, have owned or have been in direct contact
with a feed stuff which either doesn’t compl with the requirements in S. 9 or in
another way can represent a risk (hazard) of injury to health for animals,
people or injury to the environment shall immediately inform the enforcement
authority. The businesses shall also inform the enforcement authority about
which interventions tha have been implemented in order to prevent injury to
health for animals, people or injury to the environment. The requirement to
report applies even if the consignement is to be destroyed.”
The report shall be sent to The Norwegian Food Authority district office which inturn
should inform the regional office. The regional office will inform the head office
(HK) and the relevant natioanl centres (NaS-Ås in the case of feed for land animals
and NaS-Bergen for feed for fish). It is the section at head office where the crisis
situation belongs which shall be informed.
The Feed Stuffs Regulation S. 24 requires in addittion that the businesses have a
specific duty to report and intervention in the event of salmonella:
”All businesses which are covered by this Regulation shall in the event of
salmonella in feed stuffs, equipment or facility shall report ongoing to the
enforcement authority.

In the event of salmonella the business is responsible to implement necessary
interventions with respect to feed, feed mixtures, equipment and/or facility in
such a way as to ensure the feed does not represent a infection source for
salmonella. The business shall provide a written report concerning the
implemented and completed interventions as a result of the identification of
salmonella.”
Reports regarding incidents of salmonella shall be sen to the district office. If the
incidence of salmonella is identified before heat treatment the district office shall
inform the regional office about the incident. If the incidence of salmonella is
identified after heat treatment head office should be notified immediately of the
report. In the same way NaS-Ås and NaS-Bergen should be informed regarding
incidents and interventions for feed for animals and feed for fish.
3.2 Reports in the Rapid Alert – system (RASFF)
Rapid Alert System for Food and Feed (RASFF) is a part of the EU- Commissions
reporting systems in beskyttelsesøyemed. The objective of the systemet is to ensure a
rapid exchange of information concerning food stuffs and feed stuffs which can
represent a seriouse and acute risk. Each country in the EEA has a contact point which
recieves and has the responsibility for sending on reports which shall be notified to
the Commission/ESA. The contact point is also the first point for RASFF – reports
from the Commission. The Norwegian Food Authority’s contact point for RASFF-
reports is:
The section for food and feed quality at the Natoanl Center for plants and
vegatible food at the region for Oslo, Akershus og Østfold. E- Mail:
rasff@mattilsynet.no
In The Norwegian Food Authority’s quaity handbook there are procedures for:
- ”Sending further RASFF-reports”
- ”Notification of consignements with documented hazard to health in
Norway”
The procedures are attached to the crisis plan for the feed area (attachment A - E).
There has been estblished an administartive group for the feed area. This consists of
peole with expertise who evaluate wether a RASFF- report is relevant fro Norway or
wether it is appropriate to send a RASFFreport from Norway. The group has
participants from the head office, NaS-Ås and NaS-Bergen.
Tabel 1 The Norwegian Food Authority’s case handlers for RASFF-reports in the feed
stuffs area.
Name Telephone – working
hours
Telephone. Outside working
hours
Head office section for
foreign substances and
cosmetics.
fao/Knut Flatlandsmo ++ 47 23 21 68 74 ++ 47 22 26 13 12/93 46 81 80
NaS-Ås – Section for
food and feed quality et
fao/ Hans Birger ++ 47 64 94 43 80 ++ 47 64 94 14 49/92 03 60 43

Glende,
Øygunn Østhagen,
Rolf Horntvedt
++ 47 64 94 43 85
++ 47 64 97 25 61
++ 47 64 94 45 83/98 62 29 31
++ 47 69 26 02 05/90 17 93 91
NaS-Bergen
fao/Mette K. Lorentzen ++ 47 55 21 57 27 ++ 47 55 36 02 83/41 23 87 11
4 Actual hazards in the feed area
4.1 What is a crisis situation?
A crisis situation is an extremely serouse incident/situation i connection to the hazards
which are defined below.
4.2 What is a hazard?
A hazard is defined in The Food Law as, ”A biological, chemical or physical agens i,
or a condition of, food stuffs or feed which can have an effect on health.”
In The Feed Stuff Regulation S. 1 the hazard of injury to the environement is also
included.
In the Crisis Plan in the event of undesired occurances in the area of animal feed we
have chosen to utilise the widest definition that is risk (hazard) for injury to health of
animals or people or injury to the environment. In tabel 2 we have listed various
hazards, there probability actuality and consequences.
Table 2 Overview of hazards their probability and consequences
Hazard Probability Consequence with
regard to animal health ,
public health and the
environment
Biological and micro-biological hazards
Parasites and bacteria
Midd Most likely in material
which has not been heat
treated. The problem has
been under researched but
it it is known that horse
are very intolerant to
midd.
Animal health: particularly
relevant for horses.
Environment: import of
undesireable pest. Mixing
of undesireable species in
the natutal flora/fauna.
Other parasites Most likely for water and
animal material which has
been badly heat treated.
The problem has been
under researched..
Animal health: Living
parasites can be
problematic.
Public health: possible
spreading from animals to
people through the
products.
Environment: Spreading to
the environment e.g.
drinking water, can cause

environment
major problems.
Sykdomsfremkallende
baktera/virus in animal
feed substances in relation
to the bi-product
forordningen
Low probability due to
strict requirements
concerning heat treatment
of animal bi-products. It is
also a requirement for heat
treatment of feed mixtures
(or other hygieniserende
method for fish feed).
In the case of incidence in
the final product there can
be a serious effect on
public health/animal
health.
Salmonella The bacteria can be found
in both vegitable and
animal feed products.
Despit this there is a low
probability for incidence
in final product due to the
requirement for heat
treatment of feed mixtures
and strict control both at
import and through
internal control in all
companies. The discovery
of salmonella bactera
carries a duty to report and
leads to administrative
action.
Animal health: Redused
production.
Public health: can be
seriouse, and is a work
environment problem for
producers of feed.
Environment: import of
new serotyper into the
environment. Spreading
via birds and gnagere.
Enterobacteriacea Low probability of
incidence in heat treated
feed. There is a
requirement of all feed
with the exeption of fish
feed which allows other
hygieniserende methods.
Indicator organism. Is not
itself a risk to public
health/animal health, but
incidence in final product
indicates that the
hygieniserende level has
not performed well
enough.
Clostridium perfringens Is used as anindicator as to
whether the ehat treatment
of feed stuff of animal
origin has been adequate.
Public health: can cause
sickness in people. Low
probability that it will be
transferred from feed via

environment
(Continued) animals to human
consumption.
Listeria monocytogenes Likely in surfôr for warm
blooded animals,
particularly sheep.
Animal health: can be a
pathogen. Most known
amongst sheep.
Public health: Low
probability that it will be
transferred from feed via
animals to products for
human consumption.
Muggsopp
The regulation in this area
covers meldrøye
(Claviceps purpurea) a
sopp which produces
alkaloids with high acute
toxicity (ergot alkaloider).
In all feed stuff that
contains unrefined corn
types the limit is 1000
mg/kg of soppen.
Occurs in bokhvete and
several other corn types
and grass. Can be a
problem both in feed stuff
and food.
The toxins have a strong
effect on the central
nervouse system.
Animal and public:
Seriouse.
Mykotoksiner
(muggsoppgifter)
Aflatoksin B1 and other
aflatoksiner are produced
by Aspergillus- species
(lagermuggsopp). Levels
have been set for aflatoksin
B1, which is the most
poisonous of the
metabolittene. The limit is
lowest in feed for milk
producing animals
including lamb, calf and
kje.
Other mykotoksiner:
There is a focus to collect
knowledge about other
mykotoksiner.
Likely in imported
products such as soya and
corn and bi-products of
these. Strict regulations
and strict internal control
control at import.
Mykotoksiner from
feltmuggsopp and
lagrings-muggsopp occurs
at a variable level in
Norwegian corn.
Animal health: Fjørfe is
particularly sensitive
(hepatotoksisk).
Public health: transfers to
milk in the form of
metabolitten Aflatoksin
M1 which is cancerous.
Other mykotoksiner such
as ochratoksin A,
trichotecener and
fusariumtoksiner can
represent an animal health
problem.
Botaniske kontaminanter
Ricinus communius Mixture of the palnt
through import from India,
China and Brazil. The
plant contains Ricin which
Animal health: the greatest
risk is for horses.

environment
(Continued). is a very poisonous
glycoprotein.
Crotalaria spp Can be found mixed in
American soya. Conatins
very poisonous alkaloider.
Animal health: liver injury.
Particularly toxic for
cattle. The effect is
irreversible.
Brassica- species amongst
others mustard which can
contain poisonous
glukosinolater and thio-
cyanater. There is a limit
for ”fluid mustard oil”, and
documented mixing of
certain Brassica–species in
the corn is illegal.
Animal health: Liver
damage and struma.
Beech (Fagus silvatica)
The bark contains
saponiner.
Mixing of beech is illegal.
Low probability.
Animal health: Horses are
particularly sensitive, but
the majority of reported
incidents concern cattle.
Natural plant poison
Blåsyre (cyanide) Low probability. Can be
founf in fresh linfrø, but
the levels reduce during
storage.
Blåsyre can also be found
in various kjerner, which is
not used in feed.
Fri gossypol Low probability. Can be
found in cotton seed.
During production of
cotton seed flour for feed
it can be desirable to “de-
toxify”gossypol by heat
treating with the presence
of water. This creates
bound gossypol which is
less toxic.
Animal health:
Drøvtyggere are little
affected.
Vinylthiooxazolidon
(VOT)
Fins i korsblomstfamilien,
bl a i raps.
Low probability in the
mixtures of rape which is
uded for feed. In addition
there are new varieties of
rape with lower levels of
VOT.
Animal health: Goiterogen
effect – can cause struma
and reduced production.
Living feed organisms
Alger, Artemia, Rotatorier
(continued).
Is used as yngelfôr for
marine species. Very
unclear regulation.
Cultivation and anriking
Unfortunate bacteria
flowering in zooplankton-
cultivation can cause a bad
environment and give an

environment
of rotatorier and Artemia
and incorrect zooplankton
cultivation causes
significant health
problems in the farming of
marine yngel.
infection in the gjeller,
skin and digestive tract in
fiskelarver. This also
applies to algekulturer
which zooplankton is fed
on, and can be transferred
to marine yngel.
TSE-problematikk
BSE/TSE To avoid spreading of
BSE/TSE, it is forbidden
to use foredlede animal
proteins such as
kjøttbeinmel in feed for
production animals, and
there are limitations in the
use of fiskemel for feed.
There is little probability
that animals and people
will have prioner in them
from feed, but the
consequences are great for
those who become ill.
Norway wishes to maintain
its high status
(categorisation) with
regards to the TSE
problem.
GMO – problem
Living reproducable
organisms
Relevant area, as there is
very political Norwegian
regulation.
Public health and animal
health: the consequences
are unclear.
Environment: the
consequences are greater
with the introduction of
organisms with other
characteristics than the
original. The balance of
nature can be altered
(competition)
Chemical hazards
Additives
Banned (not approved)
additives and
prosesshjelpemidler
The effect is dependent on
the substance, some can
have a public health effect,
others have greatest effect
on animal health, whilst
others have an
environmental effect.
Over dose of additives med
fastsatt størsteinnhold (e.g.
selen, vitamine A and
copper)
Low probability when the
regulation is followed.
There is a requirement on
the use of pre-mixes to
Problem concerning
animal health, poisoning
symptoms. Can also be of
concern for public health

environment
(continued) ensure homogenous
mixing and prevent the
over dose of certain
additives.
through communication to
food, (vitamine A in liver).
Illegal use of
koksidiostatika
Incorrect application in
feed, (confusion, dosage
etc.) cross contamination.
Incorrect use of feed,
through the
tilbakeholdelsestid not
being complie with or the
feed is used for non-
approved animals.
Koksidiostatika can be
transmitted from animals
to food (chicken, egg,
etc.).
Ionofore koksidiostatika is
poisenouse for horses.
Residue of legal veterinary
preparation in animal bi-
products used in feed for
animals because the
tilbakeholdelsestida has
not been complied with.
Low probability if the
regulation is complied
with. Animal bi-products
which contain medicine
residue shall not be used
as feed for production
animals with the exception
of d-fett.
The spreading of
veterinary preparations is
undesirable. Can influence
animal health and the
environment through the
reduced effect of the
preparation.
Non-organic
contaminants
Arsenic (As) To comply with the limit
for total arsenic is a
problem for marine feed
stuffs. It is not regarded
nationally as a hazard
because the majority of
arsenic remain organically
bound, with low ability to
poison. Heavy metals are
rarelt a problem in
vegetable feed stuff.
Minerals/mineral feed can
exceed permitted levels in
the form of non-organic
arsenic.
Animal health: non-
organic arsnic in feed has a
negative effect. Chronic
exposure leads to reduced
appetite, skin changes and
hair loss. Acute poisoning
gives diaré, cramp and
heart failure.
Public health: low
probability that arsenic in
feed will influence that.
Lead (Pb)
(continued)
Lead is absorbed by plants
as a result of
contamination of soil or
from the surface. In
animals lead is stored in
the bones. Can be acutly
poisonous if the lead is
Environment: Lead in
mineral fertiliser can
contaminate soil and lead
to it being absorbed by
palnts.
Animal health: low
appetite, anemi etc.

environment
suddenly released in the
bones of a living animal.
The transfer of lead to
animal food stuffs is low.
Public health : the limits in
feed prevent accumulation.
Cadmium (Cd) Cadmium can exceed
levels in marine feed
stuffs dependant on which
type which is present.
Marine feed stuffs
dependant on which
species is present. Exotic
squid species have a high
level of Cadmium.
Mineral feed for example
Phosphates can also have
exessive levels.
Cadmium follows zinc and
copper in nature. Natural
sources of zinc and copper
can therefore have high
levels of cadmium. As is
the case with zinc sulphate
from China.
Cd in mineral fertiliser can
contaminate soil and lead
to absorbtion by plants.
Animal health: deformity ,
abortion, weight reduction
anemia etc.
Public health: Fôrbåren Cd
is a minor problem as Cd
cannot be transferred to
milk and eggs. Minor
transfer to meat
inparticular ti internal
organs(nyrer, liver).
Increased Cd-level in feed
will also lead to increased
environmental impact due
to exit via as in the
cadmium case Spring
2005.
Kvikksølv (Hg) Low probability that limts
are exceeded with todays
feed stuffs.
Leads to featus injury and
has nevrotoksiske effect in
mammals.
Fluoride (F) Low levels in vegetable
feed stuffs unless it is
contaminated with dust.
Fluoride in water can be a
greater problem dependant
on the nature of the rock.
Animal health: Fluoride
accumulates in bones, can
lead to osteoporosis and
bad teeth. Greatest
problem amongst
drøvtyggere.
Public health: feed bourne
fluoride is a small problem
as fluoride accumulates in
bone and one does not eat
large quantities of bone.
Organic contaminants
Fertiliser, environmental
poisons etc. (Persistan
organic pollutants; POP)
Toksafen, DDT,
Endosulfan, Dioxsins, PCB
(continued)
Problem in marine feed
stuffs particularly with
high fat content. Dioxins
are a process instigated
substance but can be
create in dried feed stuffs.
This is dependant upon
POP is toxic and
accumulates in the food
chain. Problem with regard
to public health and animal
health. EU order to reduce
exposure.

environment
flammable material and
temperature.
Cross contamination
during production,
transport and storage.
Actual problem which has
significant awareness.
Dependent on the
substance it can have a
significant effect upon
animal health, public
health (and environment)
Release of chemicals into
nature (acute-large
quantities)
Absorbtion through
vegetabilier both through
the surface and via
soil/water – acute high
levels.
Acute effect for grazing
animals. An example of
this when animals are
poised following licking
batteries which contain
lead.
Long term release of small
quantities of undesirable
substances
Absorbtion from
vegetabilier through
jordsmonn/water.
Consistent increased
values.
Chronic effect upon animal
health/public health.
Physical hazards
Glass Can be a problem for feed
stuffs. The problem is
minimal for feed mixtures,
as there are systems in
production which remove
the problem (sifting,
crushing)
Metal Can be a problem for feed
stuffs. The problem is
minimal for feed mixtures,
as there are systems in
production which remove
the problem (magnet and
sifting)
5 Routines in the event of a report concerning a
hazard
A warning concerning a hazard will come be transmitted via the RASFF-system, to a
district office from a local business or from a district office as a part of enforcement.
The routine will be different in the beginning depending on whether the report
originates from RASFF, or comes direct from a district office.
5.1 Case management of RASFF-reports
The case management group evaluates whether the report is relevant for Norway.

A. If not relevant: no reaction or the case management group evaluate
whether to inform actual businesses, for example feed buyers about the
report. The report can give important information concerning purchasing
with regard to choice of feed stuff, supplier etc.
B. If relevant: the case management group analyse he affected groups in order
that the actual district office can be alerted. The alert shall be given along
the established lines.
C. The district office shall follow the routine illustrated below see chapter
5.3.
5.2 Case management when the report is from a local
stakeholder
The district office analyses other stakeholders in the district, in other districts and in
other regions. Information/results fom the analysis shall also be communicated down
the line to regional office/NaS and head office.
5.3Common routines regardless of how the alert has been
communicated
This routine is divided into several tracks, one of which relatively fast, whilst the
others are subject to ongoing evaluation and action.
The tracks are:
I Information both internal and external (crisis communication)
This is referred to in The Norwegian Food Authority’s ABP amongst others at chapter
3.5 in the case of head office, and is not dealt with in any other way than determining
the level of importance.
II Sample taking /analysis and the evaluation of results
Much of the basis for decisions in such a situation is based upon results from analysis
and evaluation of these. Therefore it is necessary to evaluate ongoing which samples
which shall be taken, how many, at which locations, at what frequency etc. If it is the
food control authority or affected stakeholders who shall have the responsibility fro
taking samples and analysis must also be evaluated on an ongoing basis.
III Notification and follow up within RASFF
To be evaluated on an ongoing basis.
IV Notification to other authorities
To be evaluated on an ongoing basis.
V Routines
The following points illustrate actual activities in the event of a report of a hazard.
The order and utilisation is not rigid but should be evaluated depending on he level of
hazard and the scope which reported hazard concerns.

1. The district office evaluates the situations seriousness and “freezes” he
situation until the problem has been clarified.
2. The district office evaluates its own competence and in dialogue with the
actual NaS, decide how the regional office as ”the local crisis centre” shall
be involved. If the district office own competence is adequate then the
regional office shall be informed. If the district/regional office needs
technical assistance then the regional office should request this. The
regional office decides whether the case management group or NaS-Ås or
–Bergen shall be involved.
3. The district office evaluates the need for administrative support and risk
evaluations carried out by other administrative support institutions or
scientific committees (VKM). All instructions to VKM shall be
communicated via head office and the section at head office where the
crisis situation belongs. There are descriptions of routines regarding
instructions to VKM.
4. The district office evaluates orders on production and sales stop,
båndlegging and recall of products. It will be appropriate to obtain
administrative support before such decisions are taken. Interventions and
necessary rulings take place based upon the result and the evaluations.
5. The stakeholders shall with the help of there tracability system analyse
other affected stakeholders in the chain, for example:
- Suppliers
- Sale to sellers
- Sale to producers
- Sale to end user (pet keepers, farmers, farming companies) and qickly
nform the district office about the result of the analysis.
The analysis can also be carried out by the business concerned by order
from the district office. The result of the analysis is evaluated with regard
to level 3 above.
6. Dependent on the analysis in level 4 the district office shall evaluate and if
appropriate carry out an alert. The regional office is alerted first, and if the crisis
situation concerns several district offices within the region then the regional office
shall alert these. If the crisis situation concerns several regional offices, NaS and
head office shall be quickly informed. Head office has the overall responsibility in
such cases, and the crisis situation shall be the responsibility of the section which
the scientific area belongs, see attachment F. Head office considers setting up a
committee to manage the crisis situation, where participation is dependent upon
are of science. NaS should be involved on detection regardless of the need for
scientific support.
Attachment H contains a checklist fo the work in a”committee”.
Further follow up of the crisis situation at head office is described in detail
in ABP and therefore is not discussed in detail here.

7. If the analysis reveals delivery to the end user (pet keepers/farmers),
sampletaking and analysis further in the production/ food chain must be
evaluated and if necessary action. .
8. Subsequent results from analysis at level 3-6 should be evaluated on an
ongoing basis by the district office as a basis for administrative action/order:
- New order/intervention
- Tightening/loosening of an order
- Removal of an order
The evaluation should take place in close cooperation with regional office
and/or head office, depending at which level the case is at.
9. The need to send a RASFF-report should be evaluated by the case
management group for the feed stuff area, see chapter 3.2.
10. The district office evaluates further treatment and use of feed which is
hazardous to health subject to The Feed Stuff Regulation attachment 15A
chapter 3.4, third part.
Administrative support institutions jf pkt 2 or NaS should be involved in the
evaluation.
11. The need for regulations can be evaluated and initiated by both District
office, Region office and Head office. Regulation shall take place at head
office.
12. The situation is normalised.
13. There shall be an evaluation of the crisis situation and the management of
the situation. All affected parties, internal at The Norwegian Food Control
Authority and external, should participate in the evaluation and a common
evaluation report shall be made. On the basis of the evaluation conclusions
and necessary action can be made to avoid repeat (gjentagelser
anbefales)????.
6 Existing crisis plans which also concern feed
Action and communication plan in the event of suspicion regarding or documentation
of bovin spongiform encefalopati (BSE/mad cow) in Norway.
• Regulation on the prevention of animal decease.
• Feed is named in the crisis plan for the following A-deceases:
- Foot and mouth disease
- Classic pig disease
- African pig disease
- Newcastle disease
• Atomic crisis plan – radioactive contamination of feed stuffs.
Statens Strålevern has the responsibility fro the coordination of the
atomic crisis plan in Norway. The crisis committee for atomic accidents
have scientific advisers from amongst others The Norwegian Food

Control Authority. The regional offices are to some extent involved in
the county wde crisis plan cooperation. The Norwegian Food Control
Authority has been delegated responsibility for the zoning and
designation of feed down times for small cattle mv.
Attachment:
A Communication of RASFF-reports
B Communication of RASFF-reports – attachment 1
C Notification of consignements with a documented health in Norway
D Notification of consignements with a documented health in Norway – attachment 1
E Notification of consignements with a documented health in Norway – attachment 2
F List of sections within head office which cover various hazards, jf tabell 2
G List of laboritories which analyse for varous parameters in the feed stuff area
H Check list for analysis of an undesirable substance and the action plan for the crisis
committee
Attachment A Communication of RASFF-reports
Level Responsible Description and action
1
Contact Point Receive RASFF reports at post box rasff@mattilsynet.no and deal with
them immediately.
2 Contact Point Evaluate if the report applies to food stuffs or feed stuffs
3
Contact Point Send feed report to the case management group1
for feed where the
report is further evaluated and handled (level 8)
4
Contact Point Send food stuff report if additives or contaminants (kloramfenikol,
pesticide- and medicine residue, heavy metal etc. To the scientific
contact point for foreign agents at head office and packaging
contaminants to the national centre for animal feed2
where the report is
further evaluated and handled (level 8)
5 Contact Point Send food stuff report about falsification, undeclared content, other
incorrect marking, shrouds of glass bits of iron etc in food stuffs to the
scientific contact point at head office 3
for quality and consumer
protection where the report is further evaluated and handled (level 8).
6 Contact Point Evaluate the food stuffs reports for Salmonella, Vibrio, aflatoksin-,
ochratoksin, histamin-, DSP, PSP, BSE . (in cooperation with the
contact person at head office)
7 Contact Point Evaluate and process weekly reports, other summaries and non
identified reports using established routines and list the receivers.
A copy of the weekly reports is sent to the Post Box for registration
and writing off.
8 Scientific Contact
point at head office
Evaluate the report and attachments further processing and
prioritisation. The reports are categorised as follows:
• Alert reports
• Information notifications
• Follow up reports of these (addenda)
• News reports
• Weekly summary and other summaries
The sending on of these reports is evaluated differently on the basis of
1
Knut Flatlandsmo (HK), Hans Birger Glende og Øygunn Østhagen (NAS-Ås) samt Mette Kristin
Lorentzen (NaS-Bergen).
2
Varsling: Cécile Blom, HK, ccblo@mattilsynet.no . Fremmedstoffer-tilsetningsstoffer@mattilsynet
.no og Karen Johanne Baalsrud (Landdyrmat,emballasje-kontaminanter)
3
Varsling.Forbrukerhensyn@mattilsynet.no

whether there is a risk of the product being sold here, other knowledge
related to them and general information value. The title of the report
shall give the recipient as much information as possible, including
RASFF number, type of report (alert, non-alert), Health hazard /quality
issue, product and country of production. Reference is made to the
standard text for title and report in the attachment.
for foreign agents
(Alert reports)
Process all alert reports immediately.
Reports regarding additives and contaminants which do not represent
acute hazard to health, are evaluated closer against knowledge of
Norwegian nutritional data and other specific knowledge regarding
Norwegian nutritional conditions (limit values or similar) before they
are used as internal information or are sent and registered in the archive
as described in level 8.
The evaluation and processing of contaminants in food packaging is
carried out by the national centre for land animal food.
for quality and
consumer protection
(Alert reports)
Processes all alert reports immediately.
Reports concerning quality issues, falsification, nutrition and labelling
etc. Which do not represent acute hazard to health, are evaluated closer
against knowledge of Norwegian nutritional data and other specific
knowledge regarding Norwegian nutritional conditions (limit values or
similar) before they are used as internal information or are sent and
registered in the archive as described in level 8.
11
Scientific Contact
point at head
office for
(Information –
reports/non-
alert reports)
Process non-alert reports as an urgent case.
If one feels that equivalent products may be available the report should
be sent for orientation to the district offices, registered in the archive
and processed as in level 8.
Following further evaluation of the content it is common to take
information reports for internal information and the scientific contact
point sends them on to other interested internal parties for orientation.
Such procedures are not registered in the archive.
12 Scientific contact
Follow up – reports
(addenda))
Give follow up reports (addenda) concerning alert- and non-alert
reports the same treatment as in level 11.
This means that they are often used for ones own information and are
sent on to other interested internal parties for orientation.
Such procedures are not registered in the archive.

Attachment B Communication of RASFF- reports, attachment 1
Text 1:
Standard formulation in the case of the communication of RASFF-reports
Subject: RASFF 2004.zzz (alert/non-alert). Contagious material /foreign agents
/quality-labelling issues in product type x from country y.
Follow up text: The report is from **** 4
Producer/exporter/distributor is ****56
we
refer to the attached report from SANCO for further information. We ask you to be
aware of such products particularly through import. If you are aware that such
products can be found on the Norwegian market please report to The Norwegian Food
Control Authority by e-mail to rasff@mattilsynet.no. Further information can be
obtained from The Norwegian Food Control Authority.
Regards
Case manager
Norwegian RASFF contact point
Text 2 in the case of communication of Norwegian notifications:
Standard formulation in the case of communiaction of RASFF- reports
This report comes from the district office for XXX and is being sent for closer
evaluation of whether the same product or similar can be found on the market in your
district/region.
We refer to the attached report from SANCO for further information. We ask you to
be aware of such products particularly through import. If you are aware that such
products can be found please report to The Norwegian Food Control Authority as
soon as possible at rasff@mattilsynet.no.
Reagards
Case manager
Norwegian RASFF contact point
4
landet som har undersøkt varepartiet og sendt notifikasjonen.
5
Vel det namnet som gir flest opplysningar til mottakaren, DK eller andre. Sanco gir på framsida av meldinga ofte informasjon
om produsenten eller distributøren har vori notifisert før.
6
Annan tekst kan i tillegg gi mottakaren betre føresetnad for å evaluere helserisikoen.

Attachment C Notification of consignements with a documented hazard
to health in Norway
In this form it is a prerequisite that the consignemnet is only to be found in one
district offices’s area. If there are several feed consignments in several districts within
one region the report should should be sent from the regional office. If there are
examples across the country as was the case in the cadmium case then head office
should send the report.
Level Responsible Description and procedure
1 Case Manager District office Has made an order concerning a consignment which is
the subject of notification. The case number should be
indicated in the notification.
2 Case Manager District office Registers the case using the standardised notification
form including attachments such as an invoice, health
certificate, analysis report including verification, ideally
with pictures of the packaging and labels should be sent
by fax to (23 21 68 01) to Brumunddal. Fax cover sheet,
clearly indicating case number, anger taht this an urgent
case which should be sent as a tif-file to
rasff@mattilsynet.no as soon as it is scanned.
The case manager in the district office sends a copy of
the filled out notification form and picture file direct to
the common post box at rasff@mattilsynet.no for the
attention of the RASFF contact point, NaS ÅS.
3 Document centre
Brumunddal
Register and send further immediately the notification
form together with all scanned attachments to
rasff@mattilsynet.no
4 Contact Point Evaluate,edit and quality check the content of the
notification form against relevant certificates and other
information received (e.g. analysis results) concerning
the rejected consignment. The contact point registers the
notification in Excel for Norwegian notifications saved
in the common area.
5 Contact Point Remove before notification non-relevant information
from the scanned documents and save both the
notification form and the attachment on the common area
with a case number and a title which simplifies
traceability and location.
6 Contact Point Logs in with password on the Circa data base.
http://forum.europa.eu.int/Public/irc/sanco/Home/main
And orientate through the following menu:
* Rapid alert system
* Library – i Circa-headingen
* 6-Member States
* ESA
* Norway
* Upload a document-icon

Level Responsible Description and procedure
7 Contact Point Down load the document by filling out the following
points:
* Upload: press search and attach the completed and
saved notification form (level 4)
*Title: give the case a descriptive title in English
*Reference: case number and the text ”upload 1 of 2”
if there are two documents that are down loaded
the other boxes are not filled in.
The contact point clicks on:
*Upload
The contact point takes a paper copy of the receipt which
appears on the screen and clicks on
* OK.
8 Contact Point Down loads a copy of the certificates and labels if
applicable etc. as in level 7, with the exception of
*Reference where the case number is written and upload
2 of 2
the contact point clicks on
*Upload
The contact point takes a paper copy of the receipt which
appears on the screen and clicks on
* OK.
9 Contact Point Registers the status of the notification in Excel saved on
the common area including copies of documents received
via rasff@mattilsynet.no.
After a while a published notification will be received
from Sanco. This is sent on in Norwegian vie email to all
district offices with a copy to the Post Box, regional
enforcement sections, the scientific contact person at
head office and others where necessary.

Attachment D Notification of consignments with documented hazard to
health in Norway, attachment 1
The Norwegian Food Control Authority Quality handbook
Document type
Procedure
Doocument name:
Notification of consignmemnts with
documented hazard to health in Norway
Attachment 1
Audit num:
0
Date:
20.08.2004
Document -ID: Created by:
matom
Approved by av:
xx
Page
1 of 3
The form shall be filled out as described below and shall be in English. The form is
available via The Norwegian Food Control Authority’s Web page or can be obtained
via email from the Norwegian Rasff contact point. The Norwegian contact point can
make changes before the report is notified to Circa.
RAPID ALERT SYSTEM FOR FOOD AND FEED
REGULATION (EC) N°: 178/2002 – Art. 50
GENERAL INFORMATION:
1* NOTIFICATION TYPE: FOOD / FEED (SELECT WHETHER THE REPORT
RELATES TO FOOD OR FEED, REMOVE THE
NON-APPLICABLE OPTION )
2* CONTROL TYPE: BORDER / MARKET (IF SAMPLES ARE TAKEN AT A A
BORDER CONTROL OR IN THE MARKET PLACE OM PRØVENE ER
TATT I GRENSEKONTROLL ELLER PÅ MARKEDET – REMOVE
THE NON-APPLICABLE OPTION) (BORDER IS BIP)
3* NOTIFYING COUNTRY: NORWAY
4 DATE OF NOTIFICATION: DD-MM-ÅR (FILLED OUT BY THE NORWEGIAN RASFF-
CONTACT POINT )
HAZARD:
5* NATURE OF HAZARD: (WHICH HAZARDOUS TO HEALTH SUBSTANCES ARE
DOCUMENTED OR OTHER ISSUES E.G.THE PRESENCE OF
SALMONELLA)
6* RESULTS OF THE TESTS: (ANALYSIS RESULTS INCLUDING THE TOTAL POSITIVE
SAMPLES FROM THE TOTAL NUMBER ANALYSIS')
7* COUNTER ANALYSIS: NONE / ONGOING / CONFORM / NOT CONFORM
(IF THERE HAVE BEEN TAKEN REFERNCE SAMPLES, THIS IS NOT
USUAL, SELECT THEREFORE ”NONE”)
8* SAMPLING DATES: DD-MM-ÅR (DATE OF THE FEED SAMPLE )
N° OF SAMPLES: (TOTAL SAMPLES TAKEN )
METHOD: (IF A SPECIAL METHOD FOR SAMPLING IS USED E.G.
DIR/63/2000/EF – FOR PESTICIDE SAMPLES )

PLACE: RETAILER / WHOLESALER / IMPORTER /
POINT OF ENTRY BIP (IF SAMPLES OF EEA ARE
TAKEN AT THE IMPOTERS WAREHOUSE WRITE
”IMPORTER”)
9* LABORATORY: (NAME E.G LABNETT OSLO AKERSHUS AND
VERIFIED AT THE NORWEGIAN INSTITUTE OF PUBLIC HEALTH,
OSLO)
10* METHODS OF ANALYSIS USED: (METHOD OF ANALYSIS E.G NORDIC
COMMITEE ON FOOD ANALYSIS (NMKL) NO 71)
11* PERSONS AFFECTED: (IF ANYONE HAS BEEN SICK FILL IN THE TOTAL)
12 TYPE OF THE ILLNESS: (DESCRIBE THE SYMPTOMS, E.G VOMITING,
DIARRHOEA, ABDOMINAL PAIN OSV)
PRODUCT:
13 PRODUCT CATEGORY: (STATE THE PRODUCT TYPE,E.G. SEAFOOD, POULTRY
MEAT, FRESH MEAT ETC.)
14* PRODUCT NAME: (GIVE A MORE DETAILED DESCRIPTION OF THE
PRODUCT , E.G. SHRIMPS OR SCAMPI)
15 BRAND / TRADE NAME: (GIVE THE TRADE NAME , E.G. HARARE BLACK TIGER
21/25))
IDENTIFICATION OF THE LOT(S)
16* CONSIGNMENT / LOT NUMBER: (STATE THE LOT-NUMBER OR IF IT IS POSSIBLE OTHER
IDENTITY OF THE CONSIGNMENT )
17* PUBLIC HEALTH
CERTIFICATE
NUMBER:
DATE:
CVED N°: (IF THIS IS AVAILABLE)
18* DURABILITY
DATES
USE-BY DATE:
BEST BEFORE
DATE:

SELL-BY DATE:
19* DESCRIPTION OF
THE PRODUCT:
PRODUCT
ASPECT:
(GIVE A DESCRIPTION OF THE CONSIGNMENT)
N° OF UNITS: (TOTAL KOLLI)
TOTAL NET
WEIGHT:

ORIGIN:
20* COUNTRY OF ORIGIN: (COUNTRY OF ORIGIN )
21* MANUFACTURER: NAME: (NAME OF THE PRODUCER )
ADDRESS: (THE PRODUCERS ADDRESS )
VET. AP-N°: (THE PRODUCERS AUTHORISATION NUMBER/APPROVAL
NUMBER)
22* DISPATCHER/
EXPORTER
NAME: (NAME OF THE SENDER / EXPORTER)
ADDRESS: (ADDRESS OF THE SENDER / EXPORTER)

DISTRIBUTION:
23* DISTRIBUTED BY IMPORTER: (IMPORTER TO NORWAY)
WHOLESALER: THE FIRST POINT OF RECIEPT (IF
APPLICABLE THE DISTRIBUTOR WHO WILL DISTRIBUTE THE
CONSIGNMENT )
RETAILER: (STATE THE RETAILER IF POSSIBLE)
24* DISTRIBUTION TO MEMBER STATES: (E.G. NO OR NOT KNOWN. STATE IF THE PRODUCT IS
DISTRIBUTED FROM NORWAY TO COUNTRIES IN THE EEA)
DISTRIBUTION LIST ATTACHED: YES / NO
25* EXPORTED TO THIRD COUNTRIES: (E.G. NO OR NOT KNOWN. STATE IF THE PRODUCT IS
IS DISTRIBUTED FROM NORWAY TO COUNTRIES OUTSIDE THE
EEA )
DISTRIBUTION LIST ATTACHED: YES / NO
IN CASE OF A REJECTION AT THE BORDER:
26* POINT OF ENTRY: (IF THE CONSIGMNET HAS BEEN CONTROLLED AT THE
BORDER)
27* TYPE OF CHECK RANDOM / SUSPICION BASED ON THE
ANALYSIS/CONTROL PROGRAM WRITE
SUSPICION)
28* COUNTRY OF DISPATCH (SENDING COUNTRY )
29* COUNTRY OF DESTINATION (END DESTINATION FOR THE CONSIGNMENT )
30* CONSIGNEE NAME: (RECIEVER OF THE GOODS )
ADDRESS: (RECIEVERS ADDRESS)
31* CONTAINER NUMBER(S): (THE NUMBER ON THE CONTAINER THE CONSIGNMENT
ARRIVED IN)
32* MEANS OF TRANSPORT: (METHOD OF TRANSPORT, E.G. BOAT, PLANE)
MEASURES ADOPTED:
33* VOLUNTARY MEASURES: (VOLUNATRY MEASURES, E.G. PRODUCT RECALLED)
34* COMPULSORY MEASURES: (ORDER MADE BY NORWEGIAN FOOD
SAFETY AUTHORITY E.G. PRODUCT BANNED FROM
MARKET)
35* JUSTIFICATION: (LEGAL SOURCE, E.G. EU-DIR ECTIVE, OR NATIONAL
LEGISLATION)
36 SCOPE: EU / NATIONAL / REGIONAL (USUALLY NATIONAL)
37 DATE OF ENTRY INTO FORCE: DD-MM-ÅR (DATE OF ORDER)
38 DURATION: (UNLIMITED, OR DATE IF THE ORDER I LIMITED IN TIME)
OTHER INFORMATION:
39* MINISTRY: NORWEGIAN FOOD SAFETY AUTHORITY

40* PERSON TO CONTACT: (NAME OF RASFF CONTACT)
TELEPHONE: +47 6494 4400
FAX: +47 6494 4410
E-MAIL: RASFF@MATTILSYNET.NO.
41 OTHER INFORMATION:
42* CONFIDENTIAL: YES / NO (USUALLY NO)
43* IF YES, WHICH BOXES (NUMBERS):
44* IF YES, REASON:
* Mandatory completion
Vedlegg E Notifisering av varepartier med påvist helsefare i Norge,
vedlegg 2
The Norwegian Food Control Authority Quality handbook
Document type
Procedure
Doocument name:
Notification of consignmemnts with
documented hazard to health in Norway
Attachment 2
Audit num:
0
Date:
06.10.2004
Document -ID: Created by:
MASIMA
Approved by av:
xx
Page
1 of 1
Information on the fax cover sheet to Brumunddal:
To FAX : 00 47 23 21 68 01
• URGENT
• RASFF – REPORT
• CASE NUMBER : 04/ XXXXX + SHORT
TITLE
• SCANNED DOCUMENTS ARE SENT TO
rasff@mattilsynet.no IN TIF-FORMAT

NORWEGIAN NOTIFICATION FROM: DISTRICT OFFICE –
(NAME OF OFFICE)
URGENT . MUST BE GIVEN TO THE
RASFF-CONTACT AT THE NATIONAL
CENTRE AT ÅS THE SAME DAY
Attachment F Sections at head office which deal with
various hazards
Hazard, jf table 2 in the crisis plan Section at head office
Parasites and bacteria Section for infectious substances and
bio-toxins
Muggsopp Section for infectious substances and
bio-toxins
Mykotoksiner (muggsoppgifter) Section for infectious substances and
bio-toxins
Botanicle contaminants Section for infectious substances and
bio-toxins
Natural plant poisons Section for infectious substances and
bio-toxins
Living feed organisms Section for infectious substances and
bio-toxins
TSE-problem Section for water, feed and bi-products
GMO-problem Setion for quality and nutrition
Additives Section for foreign substances and
cosmetics
Non-organic contaminants Section for foreign substances and
cosmetics

Organic contaminants Section for foreign substances and
cosmetics
Physical hazards Section for foreign substances and
cosmetics
With each hazard that is reported to head office the section for water, feed and bi-
products should be informed.

Attachment G List of laboratries which carry out state feed stuffs
control
Norsk institutt for Luftforskning (NILU) Postboks 100, 2007 KJELLER
Analyse for Dioxins PCB in feed for land animals and aquatic animals
Pesticidlaboratoriet, Oslovegen 1, 1430 ÅS
Analyse for residue of fertilizers.
LabNett Stjørdal, Kvithamar, 7500 STJØRDAL
Analyse for: Kjøttbeinmjøl og blodmjøl (mikroskopi).
Nutrional content, minerals vitamines in land animal feed.
Kimtall, muggtall, salmonella og enterobacteriacea i
pelsdyrfôr.
LabNett Skien, Rødmyrlia 14, 3740 SKIEN
Analyse for: heavy metals in feed for land animals.
Norsk mat- og miljøanalyse avd. Ålesund, Postboks 1323 Sentrum, 6001
ÅLESUND
Analyse: Salmonella, enterobacteriacea, muggsopp in feed stuff for fish and
other aquatic animals from region office -Troms og Finnmark, region office
-Nordland, region office-Trøndelag og Møre og Romsdal.
Veterinærinstituttet, Seksjon for fôr-og næringsmiddelmikrobiologi, Postboks
8156 Dep, 0033 OSLO
Analyse for: Gennetically modified feed stuff (GMO) og residue of antibiotic
genes (ARG) in feed for land animals and fish and othe aquatic animals.
In feed for land animals: Mykotoksiner (aflatoksin, ochratoksin, trichotechener
og zearalenon), salmonella, muggtall, enterobacteriaceae, koksidiostatika.
NIFES, Postboks 176 Sentrum, 5804 BERGEN (att: Anne Karin Syvertsen)
Analyse for: Salmonella, enterobacteriaceae and muggsopp in feed stuffs for
fish and other aquatic animals from region office-Hordaland og Sogn og
Fjordane and region office-Rogaland og Agder. Undesirable additives and
additives in all feed for fish and other aquatic animals.
Plantedirektoratet, Skovbrynet 20 DK-2800 Kgs. Lyngby, Danmark
Analyse for: Anti-biotics, koksidiostatika and illegal substances.

Attachment H check list for analysis of undesirable substances and
action plan for a crisis committee
A. Check list for analysis of the cause of breach of allowed levels for aan
undesirable substance in a feed mixture or pre-mix
To analyse a breach is the responsibility of the trader but with support from The
Norwegian Food Control Authority.
• Take samples and analyse the reference sample for equivelant feed mixtures or
pre-mixes – in order to analyse the period in which the breach has taken place.
• Take samples and analyse all types of feed stuff in the business.
• In which raw material, additive and /or protein substitute product has the
undesirable substance naturally/probably occuring ”? take samples and analyse
such feed stuff if it can be found.
• Analyse pre-mixes with different additives, protein substitute products and
carrier substances –”elimination method”.
• Analyse feed mixtures with various raw materials, pre-mixes/additives and
protein substitute products –”elimination method”, disregard certain raw
materials.
• If there is eveidence in various feed mixtures/pre-mixes – find which feed
stuff which is common among the mixtures.
• Evaluate whether the product can be contaminated in connectin with transport
in – out of the trader.
• Evaluate whether the product can be contaminated in connectin with
production and storage.
• This check list is not exhaustive for all cases, other interventions should also
be considered.
B. Check list for the creation of the crisis committee’s action plan
• Analyse:
- The source of the breach– feed stuff type
- Affected traders
- Affected populations /fish farms
- Affected abattoirs and processing locations
• Send out information as prescribed in the administrative crisis plan (ABP).

• Notify in RASFF.
• Recall the affected feed stuff.
• Extend the control within the treaders own internal control.
• Implement regulations/make orders
• Evaluate the need for guidance – internal and external.
• Evaluate further handling, use, decontamination and subsequent destruction of
the feed that has been recalled.
• Evaluate the effect on animal health/fish health for the implementation of an
intervention.
• Evaluate the contamination of food - for the implementation of an
intervention.
• Evaluate possible”recycling” via animal biproducts to other types of raw
materials for the implementation of an intervention.
• Carry out sample taking and analysis as the basis for documentation.
• Evaluate compensation/police report.
• Carry out experience exchange/summary/evaluation.
• Evaluate other actions/tasks.

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