1. 12/06/1512/06/15
Disaster AssistanceDisaster Assistance
& Mutual Aid Agreements& Mutual Aid Agreements
Arvin Copeland, DirectorArvin Copeland, Director
Division of Emergency Response and RecoveryDivision of Emergency Response and Recovery
Indiana Department of Homeland Security (IDHS)Indiana Department of Homeland Security (IDHS)
302 W. Washington Street302 W. Washington Street
Indianapolis, IN. 46204Indianapolis, IN. 46204
Email: acopeland@dhs.in.govEmail: acopeland@dhs.in.gov

2. 12/06/1512/06/15
FEMA & theFEMA & the
Robert T. Stafford ActRobert T. Stafford Act
 Disaster Process (see flow chart)Disaster Process (see flow chart)
 Individual Assistance (IA)Individual Assistance (IA)
 Public Assistance (PA)Public Assistance (PA)
 Hazard Grant Mitigation Program (HGMP)Hazard Grant Mitigation Program (HGMP)

3. 12/06/1512/06/15
PAPA
ProcessProcess
 EventEvent
 Preliminary Damage Assessment (PDA)Preliminary Damage Assessment (PDA)
 Presidential DeclarationPresidential Declaration
 Applicant’s BriefingApplicant’s Briefing
 Kick-off MeetingKick-off Meeting
 Project WorksheetProject Worksheet
 Exit InterviewExit Interview
 IDHS Close-outIDHS Close-out

4. 12/06/1512/06/15
PA: Flow of FundingPA: Flow of Funding
FEMA
STATE
LOCAL

5. 12/06/1512/06/15
FEMA PA DeadlinesFEMA PA Deadlines
Applicants Submit Request for Public Assistance (RPA)Applicants Submit Request for Public Assistance (RPA) 3030 days post Declaration Datedays post Declaration Date
FEMA writes Project Worksheet for specific projectFEMA writes Project Worksheet for specific project 6060 days post Kick-off Meetingdays post Kick-off Meeting
Applicant may appeal FEMA’s decision to StateApplicant may appeal FEMA’s decision to State 6060 days after receipt of PWdays after receipt of PW
Applicant must complete work to clear debris (Cat A)Applicant must complete work to clear debris (Cat A) 66 months post Declaration Datemonths post Declaration Date
Conduct Emergency Protective Measures (Cat B)Conduct Emergency Protective Measures (Cat B) 66 months post Declaration Datemonths post Declaration Date
Applicant must complete permanent work (Cat C – G)Applicant must complete permanent work (Cat C – G) 1818 months post Declaration Date*months post Declaration Date*
* Time extensions may be* Time extensions may be
requested through State up torequested through State up to
30 months.30 months.

6. 12/06/1512/06/15
Umbrella of CoverageUmbrella of Coverage
 The main focus is to provide service to allThe main focus is to provide service to all
citizens in the counties of Indiana –citizens in the counties of Indiana –
 both rural and urban.both rural and urban.

7. 12/06/1512/06/15
Eligibility of Work & Costs for FireEligibility of Work & Costs for Fire
Departments in Indiana CountiesDepartments in Indiana Counties
Designated for Public AssistanceDesignated for Public Assistance
 Fire departments that are subdivisions of governmentFire departments that are subdivisions of government
 Fire departments that are Private Non-Profit (PNP)Fire departments that are Private Non-Profit (PNP)
 Private Non-Profit Fire Departments under contractPrivate Non-Profit Fire Departments under contract
 For-profit contractorsFor-profit contractors
 Mutual AidMutual Aid
 ContractsContracts
 MABASMABAS

8. 12/06/1512/06/15
Fire departments that areFire departments that are
subdivisions of governmentsubdivisions of government
If the fire departments are county, city orIf the fire departments are county, city or
township fire departments andtownship fire departments and not PNPsnot PNPs, cost, cost
may be considered under the FEMA Publicmay be considered under the FEMA Public
Assistance Program as aAssistance Program as a governmental entitygovernmental entity..

9. 12/06/1512/06/15
Fire departments that are PrivateFire departments that are Private
Non-Profit (PNP)Non-Profit (PNP)
Increased operating costs areIncreased operating costs are not eligiblenot eligible forfor
PNPsPNPs. Emergency protective measures that. Emergency protective measures that
were required to protect their facilities orwere required to protect their facilities or
damaged equipment may be eligible for re-damaged equipment may be eligible for re-
imbursement. Equipment and volunteer timeimbursement. Equipment and volunteer time
may be used by the receiving entity as donatedmay be used by the receiving entity as donated
resources to offset their cost share forresources to offset their cost share for
emergency work in accordance with Disasteremergency work in accordance with Disaster
Assistance Policy #9525.2 Donated ResourcesAssistance Policy #9525.2 Donated Resources
(see attachment).(see attachment).

10. 12/06/1512/06/15
Private Non-ProfitPrivate Non-Profit
Fire Departments under contractFire Departments under contract
If eligibleIf eligible PNPPNP fire departmentsfire departments areare contractedcontracted
to a township or other governmental entity forto a township or other governmental entity for
their services,their services, reasonable costs may be eligiblereasonable costs may be eligible
for re-imbursement through the requestingfor re-imbursement through the requesting
governmental entity. If there isgovernmental entity. If there is no provision forno provision for
additional paymentadditional payment, then the requesting, then the requesting
governmental entity isgovernmental entity is notnot eligible for additionaleligible for additional
compensation.compensation.

11. 12/06/1512/06/15
For profit contractorsFor profit contractors
Fire departments that are for-profit are notFire departments that are for-profit are not
eligible for FEMA reimbursement. However,eligible for FEMA reimbursement. However,
if they are contractedif they are contracted and deployed to aand deployed to a
requesting township or other governmentalrequesting township or other governmental
entity,entity, then reasonable cost maythen reasonable cost may be re-be re-
imbursableimbursable in accordance with theirin accordance with their
contractcontract to the requesting governmentalto the requesting governmental
entity for their services. If there isentity for their services. If there is nono
provisionprovision for additional payment then thefor additional payment then the
requesting governmental entityrequesting governmental entity
is not eligibleis not eligible for additional compensation.for additional compensation.

12. 12/06/1512/06/15
Mutual AidMutual Aid
If a fire department, either PNP orIf a fire department, either PNP or
governmental entity,governmental entity, was working outsidewas working outside ofof
their regular coverage area and wastheir regular coverage area and was deployeddeployed
under aunder a pre or post disasterpre or post disaster Mutual AidMutual Aid
AgreementAgreement (MAA) to a receiving eligible entity,(MAA) to a receiving eligible entity,
costs may be eligible. Compensation for suchcosts may be eligible. Compensation for such
costs would be paid to thecosts would be paid to the receiving eligiblereceiving eligible
entityentity and reimbursed to the deployed entity asand reimbursed to the deployed entity as
described in their MAA.described in their MAA.

13. 12/06/1512/06/15
Mutual Aid - ContinuedMutual Aid - Continued
Per Disaster Assistance Policy #9523.6, MutualPer Disaster Assistance Policy #9523.6, Mutual
Aid Agreements for Public Assistance and FireAid Agreements for Public Assistance and Fire
Management Assistance, Section VII D 2,Management Assistance, Section VII D 2, ”A”A
written post-event agreement should bewritten post-event agreement should be
submitted within 30 days of the Requestingsubmitted within 30 days of the Requesting
Entity’s Applicant Briefing.”Entity’s Applicant Briefing.”

14. 12/06/1512/06/15
State Mutual Aid AgreementState Mutual Aid Agreement
 Introduction - DefinitionIntroduction - Definition
 ApplicationApplication
 InfrastructureInfrastructure
 Input/FeedbackInput/Feedback

15. 12/06/1512/06/15
ContractsContracts
 Broad-based – Can be worded in a way that isBroad-based – Can be worded in a way that is
applicable to all types of disasters (not just aapplicable to all types of disasters (not just a
FEMA declaration disaster).FEMA declaration disaster).
 Specific coverage – Can include verbiage thatSpecific coverage – Can include verbiage that
state that reimbursement is requested with labor,state that reimbursement is requested with labor,
equipment and materials.equipment and materials.
 Applicant should seek professional/legal/EMAApplicant should seek professional/legal/EMA
guidance in the language used in the contract.guidance in the language used in the contract.

16. 12/06/1512/06/15
FIRE/EMS/RESCUE
Incident
Local Incident
Commander
Non
MABAS
Additional Mutual
Aid Request
Local Mutual
Aid Request
State IEMA
Springfield
Governor’s Declaration of Disaster
Statute
Reimbursement
Liability
IDPH/EMS
SFM
Other State
Agencies
MABAS Central
-Member Division
- North
- Red
- Route Check In
- Incident Staging
Plans/Logistic
Officer
MABAS DesignMABAS Design
(Mutual Aid Box Alarm System)(Mutual Aid Box Alarm System)

17. 12/06/1512/06/15
Disaster Assistance ResourcesDisaster Assistance Resources
 Indiana Department of Homeland Security (IDHS)Indiana Department of Homeland Security (IDHS)
 www.in.gov/dhswww.in.gov/dhs
 Federal Emergency Management Agency (FEMA)Federal Emergency Management Agency (FEMA)
 www.fema.govwww.fema.gov
 Indiana Fire Chiefs Association (IFCA)Indiana Fire Chiefs Association (IFCA)
 www.indfirechiefs.orgwww.indfirechiefs.org
 Indiana Volunteer Firefighters AssociationIndiana Volunteer Firefighters Association (IVFA)(IVFA)
 www.ivfa.orgwww.ivfa.org
 Mutual Aid Box Alarm System (MABAS) - IllinoisMutual Aid Box Alarm System (MABAS) - Illinois
 www.mabas.orgwww.mabas.org