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ISPE Prague September 19-21 2005 1
Global GMP Harmonisation –
A Japanese Perspective
Yukio Hiyama, Ph.D.
Chief, Third Section, Division of Drugs,National
Institute of Health Sciences,
The Ministry of Health Labour and Welfare,JAPAN
ISPE Prague September 19-21 2005 2
Presentation Key Points
Changes in Pharmaceutical Affairs Law
Quality Regulations under the Revised
Pharmaceutical Affairs Law
Commitment of Manufacturing Process as
Approval Matters
Role of ICH Pharmaceutical Development
Role of the Quality Overall Summary
GMP Regulations and related Guidelines
ISPE Prague September 19-21 2005 3
Revision of the Pharmaceutical
Affairs Regulation
(effective April 2005)
Revision of the Approval and Licensing System
= From Manufacturing (or Importation)
Approval/License to Marketing Authorization
Enhancement of Post-marketing Measures
= To clarify the Market Authorization Holder’s
(MAH) responsibility of the safety measures as well
as quality management (GVP, GQP)
ISPE Prague September 19-21 2005 4
Revision of the Quality Regulation
1. MAH’s* responsibility for the Quality
management *Marketing Authorization Holder
2. Requirement Changes in Approval Matters
3. Drug Master File system to support CTD based
application
4. Consolidation of the Legal Positioning of GMP
5. Revision and Consolidation of GMP standards
Revision of approval and license system for
pharmaceuticals and medical devices
Attention to
manufacturing
Prefecture
1. Companies are supposed to have their own
manufacturing establishment
2. “Approval” is for “manufacturing”, not for
“marketing” (Minister manufacturing approval)
3. Final manufacturing “license” is issued, based on
approval. (Mainly prefectural manufacturing
licensing)
Attention to whole process
( from manufacturing to
PMS)
1. Introduction of “Marketing Approval” for overall evaluating quality, safety & efficacy and
manufacturing for marketing
2. Manufacturing establishment license is separated from product authorisation process, which
allows companies to subcontract whole manufacturing process
3. Instead, company’s ability of pharmacovigilance is subject to review for Marketing Approval
Holder (MAH)
MHLW
Research & Development
From Development to Use
Evaluation of quality, effect & safety
(manufacturing approval for each product)
Manufacturing
(manufacturinglicense)
New System
Old system
Use
Sale
Manufacturing
Approval
Manufacturing
Application (MHLW)
Licensed
Establishment
1-Step process
Start production
Comparison Flowcharts of Approval and License
Product
OLD system
Product
REVISED system
Quality, Safety & Efficacy
Establishment
G
GM
MP
P
Requirement
Quality, Safety & Efficacy
• Companies’ PMS
compliance system
• Companies’ Quality
Assurance System
Self production
OR
Subcontracting
Establishment
• MHLW inspection :
New drug &
Partial
subcontracting
biologics
• Prefectural inspection: Others
: Recurred for each product
Start manufacturing
Points: (1) MAH’s requirements for PMS system, (2) Allow complete subcontract
manufacturing, (3) Introduce marketing approval system
Partial License
Establishment License
inspection
(5 yearly renewal) )
License application
(Prefecture)
Start marketing
Marketing Approval
inspection
( Renewal) Every 5 years
2-Step process
Marketing Application
(MHLW)
Licensed Marketing
Approval Holder
ISPE Prague September 19-21 2005
軽微変更届出
7
Framework for
Review and Inspection
Application of
partial change
Review
Application
form
Review
Approval
letter
Notification of
minor partial
change
G
GM
MP
P
i
in
ns
sp
pe
ec
ct
ti
io
on
n
Pilot scale data
New Drug
Application
Collection of
production
scale data
Re-submission
of application
form
Pre-approval
GMP Inspection
Commercial
Production
Minor
Change
Partial
Change
Minor
Change
Partial
Change
Validation Data etc.
ISPE Prague September 19-21 2005 8
From Multi sets to One set of
regulations
Previously: No inspections at foreign GMP
sites/Under GMPI →Foreign inspections by PMDA
Previously: Approvals given to API and Product.
Only specs are set for API of imported products
→Approvals only to products including API specs
and manufacturing process
Previously: Whole Manufacture contracts NOT
allowed for domestic industry→ Contracts allowed
everyone
ISPE Prague September 19-21 2005 9
Revision of the Quality Regulation
1. MAH’s* responsibility for quality management
*Marketing Authorization Holder
2. Requirement changes in Approval Matters
3. Drug Master File system to support CTD based
application
4. Consolidation of the Legal Positioning of GMP
5. Revision and Consolidation of GMP standards
ISPE Prague September 19-21 2005 10
1. MAH’s responsibility for quality
management (GQP)
Supervise and manage the manufacturer, and
ensure the compliance with GMP of all
manufacturing sites
Ensure proper product release to the market
Respond quickly with complaints and recall, etc.
Conduct quality management based on post-
marketing information, etc.
ISPE Prague September 19-21 2005 11
Revision of the Quality Regulation
1. MAH’s* responsibility for quality management
*Marketing Authorization Holder
2. Requirement changes in Approval Matters
3. Drug Master File system to support CTD based
application
4. Consolidation of the Legal Positioning of GMP
5. Revision and Consolidation of GMP standards
ISPE Prague September 19-21 2005 12
2. Application Form and
Approval Matters
Contents provided in the NDA
application form are dealt with as
“matters subject to approval.”
Contents described in approval letter are
“legal binding” approval matters.
ISPE Prague September 19-21 2005 13
Approval Matters
General name (for drug substance)
Brand name
Composition
Dosage and administration
Manufacturing process, including control
of materials
Indications
Storage condition and shelf-life
Specifications and analytical procedures
ISPE Prague September 19-21 2005 14
No change:
Approval Letter
• Approval letter system
Changes:
• From manufacturing approval to marketing approval
• Requirement of detailed description in application
form regarding manufacturing process and control
Encourage industry to better controlqualityof products
Link assessment and inspection
• Introduction of a notification system pertaining to
minor change
Effective regulatorysystem
Application Form after the Enforcement of
Revised Pharmaceutical Affairs Law
High
OLD APPLICATION
Manufacturing Application
CTD-BASED APPLICATION
Marketing Application
Specification+
Manufacturing
(Process Control)
Low QualityInformation Module 3
Quality Information
Application
form
GAIYO
Batch Data etc
Approval
Matter
(Specification)
Module 2
Minor change
(notification)
Partial Change
(application)
Batch Data etc
P
P
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ISPE Prague September 19-21 2005 16
Approval Matters Policy
Notification from Director of Review Management,
0210001 February 10, 2005
Manufacturing Process: Principles and end points
of the critical manufacturing steps with key
operational parameters of commercial scale will
become approval matters. Principle and quality
end point for each manufacturing step will be
subject to pre-approval review.
In-process procedure is pre-approval matter if it
replaces final specification test.
ISPE Prague September 19-21 2005 17
Approval Matters Policy (continued)
A pilot scale manufacturing processes may be
submitted at Application.
The commercial scale processes will be subject to
Pre-approval GMP inspection and the commercial
scale must be described in the approval.
Pre-approval vs. notification classification may be
determined through the review process
Matter Subject to Approval under
Revised Pharmaceutical Affairs Law
(Chemical drug substance and drug product)
Manufacturing site
Manufacturing method
Detailed information about:
• Manufacturing process and process
control
• Control of material
• Container-closure system
Matter to Be Described in Application Form
-Drug Products-
All processes from raw material(s) to
packaging process
– A flow diagram of manufacturing process
including:
• Raw materials
• Charge-in amount
• Yield
• Solvent
• Intermediate materials
• Process parameter (e.g. Target Value and Set Value)
– A narrative description of manufacturing process
Narrative Description of
Manufacturing Process
– Matters needed for assuring the quality consistency
should be selected
Quantities of raw materials, critical processes,
process control, equipment, process parameter
(speed, time, temp., pressure, pH, etc)
Test and acceptance criteria of critical step and
intermediate
Identity and specification of primary packaging
material (or manufacturer and type number of the
packaging material)
Case1
Observed
Value A
Case 2
Observed
Value B
Target
Value/Set
Value
Target Value and Set Value
In cases where target value/set value are set:
– Permissible range of target value/set value must be
described on the master production documents or SOPs.
Case 2:
– The suitability of product should be judged based on GMP.
Temp
Permissible range
Hydroxypropylcellulose Process Control 1
Blending Kakikukekon
Calcium Carmellose
Lactose
Flow Diagram of Manufacturing process (Tablet)
Step Operation Raw Material In-process Test
1st Step Content Unifomity
particle size
Content Unifomity
Dissolution
2nd Step
Drying
Size Granulation
Screenφ1mm
Process Control 2
Temp. of exhaust air
Water act.
Stability of dissolution
Quality
endpoint
criteria
Granulation
Quality endpoint
criteria
ISPE Prague September 19-21 2005 23
Distinctions between Partial Change
Approval Application and Minor
Change Notification
Partial Change
Approval Application
Minor Partial Change
Notification
Change in the principle of
unit operation of critical
process
Process parameter to
control the quality
endpoint criteria
Change in process control
criteria as quality endpoint
criteria
ISPE Prague September 19-21 2005 24
Examples of Matter Subject to a
Partial Change Application
Change in principle of unit operation of critical
process: matter subject to approval
• In that case, the evaluation methods which was approved at
the time of previous submission might be invalidated.
Change in materials of primary packaging component
Change in matters for aseptic manufacturing
Change in specification of intermediate product in
case that the test is performed instead of release test of
final drug product
ISPE Prague September 19-21 2005 25
Some matters are subject to application of
partial change, based on the information
described in P2.
The Role of P2 Document in Reviewing
New Drug Application (NDA) under
Revised Pharmaceutical Affairs Law
(PAL)
Matters described
in Module3
P2
Matters subject
to approval
Matters not subject
to approval
The Role of P2 document in
reviewing NDA under revised PAL
P2
Partial change approval application
Minor partial change
notification
ISPE Prague September 19-21 2005 27
The new requirement regarding the approval
letter is applicable to:
1. market applications after April 2005
2. renewals of existing licenses, which may occur by
2010
for case 2, the manufacturing section of approval letter
may be rewritten without review/assessment.
For most of those approvals, CTD information was NOT
submitted (did not exist).
ISPE Prague September 19-21 2005 28
Opportunities by ICH CTD based application
Complete description of product specific quality
system
Better knowledge transfer tool within the sponsor
organization, between industry and regulator, and
within the regulator organizations---QoS:Module 2
plays important roles
ICH Pharmaceutical Development Q 8 (step 2 in
Yokohama)
ISPE Prague September 19-21 2005 29
Role of Module 2 in Japan
Module 2 bridges NDA Application Form
and Module 3
Module 2 is one of the key review
documents
• Reviewers evaluate Module 2 and then narrow
down into Module 3, 4, or 5 when they need
more detailed information.
• Module 1 and 2 together with reports written
by reviewers are evaluated in Pharmaceutical
Affairs and Food Sanitation Council.
Relationship between
Application Form and CTD format
Module 3
Module 2
• Tabulated summary of
specifications
• Analytical procedures
• Tabulated summary of
batch analyses
• Justification etc.
Raw data
3.2.S4.1Specification
3.2.S4.2Analytical Procedures(SOP)
3.2.S4.3Validation of Analytical
Procedures
3.2.S4.4Batch Analyses
3.2. S4.5 Justification of Specification
Application
form
Approval
Matters
4. Legal position of GMP
Flowchart of Approval and License
Manufacturer Holder Company
Requirement:
Human Resource
Facility
Requirement:
Human resource
GVP/GQP compliance
(renewal/ X years)
Self production
or
Subcontracting
(renewal/ X years)
Product
Manufacturing Start
Pre-approval inspection
Post-approval inspection
Requirement:
Quality, Safety & Efficacy
GMP compliance
Product Marketing
Approval
(every 5 years)
ISPE Prague September 19-21 2005 31
Marketing Start
Product Marketing
Application
Manufacturing
License
MAH License
Manufacturing
License Application
MAH License
Application
Manufacturing
License Application
Flowchart of Approval and License
(old system)
< Approval scheme > < License scheme >
Product
Manufacturer
Requirement:
Quality, Safety, & Efficacy
Manufacturing License
Pre-licenseinspection
Requirement:
Human resources, Facility
GMP compliance
(renewal/5years)
Manufacturing
License
Product Manufacturing
Approval
Product Manufacturing
Application
Manufacturing Start
Product Manufacturing
License Application
ISPE Prague September 19-21 2005 33
Revision of the Quality Regulation
1. MAH’s* responsibility for the quality
management *Marketing Authorization Holder
2. Approval Matters Requirements Change
3. Drug Master File system to support CTD based
application
4. Consolidation of the Legal Positioning of GMP
5. Revision and Consolidation of GMP standards
ISPE Prague September 19-21 2005 34
4. Consolidation of the Legal
Positioning of GMP
Became a requirement for product approval
GMP inspection prior to approval, and
periodical GMP inspection in post-marketing
phase
GMP inspection at the time of application for
partial change of the approval matters
GMP inspection at foreign sites
ISPE Prague September 19-21 2005 35
Revision of the Quality Regulation
1. MAH’s* responsibility for the quality
management *Marketing Authorization Holder
2. Approval Matters Requirements Change
3. Drug Master File system to support CTD based
application
4. Consolidation of the Legal Positioning of GMP
5. Revision and Consolidation of GMP standards
ISPE Prague September 19-21 2005 36
5. Revision and Consolidation of GMP
Standards
Revised Pharmaceutical Affairs Law (passed July 2002,
Effective April 2005)
MHLW Ministerial Ordinance No. 179 on GMP (published
December 2004)
Notification on GMP (March 30, 2005) – “Instructions to
inspection body RE the Ministerial Ordinance, revision of
Validation standards”
Major Changes:
Content of Approval Letters (Manufacturing Processes, Container
Closure etc)-define where GMP applies “legally”
Change control and Deviation control
ISPE Prague September 19-21 2005 37
Perceived Problems
Superficial approaches to GMP -non validated
procedures, little connection with QC results,
procedures override science
Regulations might not encourage good practices
Poor communication between R&D and
Manufacturing Plant
Poor development and or change control of
manufacturing
Detail GMP related guidance and inspection
manuals are NOT readily available in Japan
ISPE Prague September 19-21 2005 38
GMP related guidelines
Product GMP Guideline: Level is similar to ICH
Q7A, with emphasis of Periodical Quality Review
Technology Transfer, Process Validation Strategy,
and Site Qualification of Pharmacopoeia Tests
Technology Transfer Guideline: R&D
responsibility and on Study Report ←ICH Q8
Laboratory Control Guideline
The guidelines are posted at NIHS web site.
ISPE Prague September 19-21 2005 39
Challenges
Training for reviewers and inspectors on
process/manufacturing sciences
Industry side
•Reluctant or unable to give a complete story
•Regulatory personnel training
•Superficial development (meeting specs is all)
ISPE Prague September 19-21 2005 40
Establishment of
Pharmaceuticals and Medical Devises
Agency (PMDA)
Integration of review division, safety information
management division, and GMP inspection division
Strengthening resources for review and inspection
Established in April 2004
 Efficient review system
 More emphasis on pharmaceuticals with high risks
ISPE Prague September 19-21 2005 41
PMDA
New Office:6th-10th
FLOOR
Introduction of PMDA
ISPE Prague September 19-21 2005 42
The Feature of PMDA
Effective operation under “Mid-term Plan” for 5
years’ activities
Subject to regular evaluation of performance by
Independent “ Administrative Agency Evaluation
Committee”
Financial resources are consist of
• User fee (Review and inspection)
• Contribution Funds (Post-marketing, Relief)
• National Budget
ISPE Prague September 19-21 2005 43
The Feature of PMDA
Effective operation under “Mid-term Plan” for 5
years’ activities
Subject to regular evaluation of performance by
Independent “ Administrative Agency Evaluation
Committee”
Financial resources are consist of
• User fee (Review and inspection)
• Contribution Funds (Post-marketing, Relief)
• National Budget
ISPE Prague September 19-21 2005 44
PMDA
GMP Inspection
OPSR/KIKO
Establishing the PMDA
Equivalency Review, Clinical trial
consultation, compliance audit, safety
information (Drug)
PMDEC
Substantial NDA review
(excluding the duties of OPSR/KIKO)
JAAME
Equivalency Review (Device)
Law for the incorporated Administrative
agency-Pharmaceuticals and Medical
Devices Agency
Regional Bureau of MHLW
PMDA
ISPE Prague September 19-21 2005 45
Office of Conformity
Audit
(GLP, GCP/ On-site Audit and
Document Audit)
(GMP & Standards/GL)
PMDA Organizational Structure(Outline)
Office of General Affairs/Office
of Planning and Coordination
Auditor
Auditor
Office of ReliefFunds
Review system
8 Office/ 1 Director
Senior
Executive
Director Office of Biologics
Office of OTC/GenericDrugs
Office of Medical Devices
Executive
Director
Executive
Director
Office of Safety
Office of Compliance
and Standards
Post-Marketing system
Director,
Center for
Product
Evaluation
Office of New Drug I - III
Office of Review Administration
C
h
i
e
f
E
x
e
c
u
t
i
v
e
ISPE Prague September 19-21 2005 46
Enforcement of New Regulations
2002 2003.4 2004.4 2005.4
PAL revision
Marketing Authorization
GMP Strengthening
New Biologics regulation
everything else
PMDA establishment ●
New GMP Standards ●
●: Publication
:Enforcement
●
●
●
●
Japanese CMC Review System with
the Quality overall Summary
Yukio Hiyama, Ph.D.
Section Chief, Division of Drugs, National Institute of
Health Sciences, Ministry of Health, Labour and
Welfare, JAPAN
9/6/2005 AAPS workshop on Pharm Quality 1
Assessment
experts
Review & Advisory
Approval letter
team
Advisory
experts
Flowchart of Reviewing Process
Meeting
Meetingon
key issues
Review
team
Consultation
Advice
NIHS scientists
Academia
* PAFSC: The Pharmaceutical
Affairs and Food Sanitation
Council
Committeeson New drugs, PAFSC*
9/6/2005 2
Applicant
Review report-2
Review report-1
Evaluation and Licensing Division in Pharmaceutical
and Food Safety Bureau, MHLW
Revised QOS
Application form
Module2 (QOS)
Module3 (4,5)
Pharmaceuticals andMedical
Devices Agency (PMDA)
Application form
Module2 (QOS)
Module3 (4.5)
9/6/2005 AAPS workshop on Pharm Quality
Assessment
3
Ensure Product Quality and
Consistency
• Thorough product characterization during
development (*including manufacturing process)
• Appropriate specifications
• Adherence to GMP;
suitable facilities, a validated manufacturing
process, validated test procedure, raw material
testing, in-process testing, stability testing
FROM ICH Q6A &B
9/6/2005 AAPS workshop on Pharm Quality
Assessment
4
Quality (CMC) Review Areas
Risk Evaluation Phase:Identify basis for Quality
• Design and establishment of product
• Design and establishment of process and quality
control of drug substance and products
Risk Control Phase:
• Commitment of control methods of process and
quality control of drug substance and products
(This phase was NOT well reviewed in Japan for system
reasons before April 2005)
9/6/2005 AAPS workshop on Pharm Quality
Assessment
5
Basis for Quality(CMC) Review
 ICH Guidelines are the basis for NDA review.
• PMDA has a CTD-based GRP(Good Review
Practices).
 There are some domestic guides for those not covered
by ICH Guidelines.
 The Japanese Pharmacopoeia (JP) is also the basis for
setting specifications and acceptance criteria of drug
substances and drug products.
• “General methods described in the JP, and
internationally harmonized methods are considered to
be validated.”
9/6/2005 AAPS workshop on Pharm Quality
Assessment
6
Basis for Quality Review
ICH Q8 concept (minimum; identify risk,
additional; Design Space) may be used to
classify approval matters in the manufacturing
process.
Comparison of Application Forms
before and after the Revision
All matters were
for partial change
application
Former manufacturing
application
CTD-based marketing
application
9/6/2005
Quality information 7
GAIYO
Application
Form
Specification &
Manufacturing
(Process Control)
Matters for
partial change
application
Matters for
minor change
notification
Module 2
(QOS)
Quality information
Module 3
(Batch data
etc)
Batch data etc
Application
Form
Specification
Revised
Former Revised
Balance between “Specification” and
“Control of Manufacturing”
◼ Implementation of ICH-CTD (July, 2003)
◼ Revision of Pharmaceutical Affairs Law
(April, 2005)
Specifications Manufacturing
Manufacturing
 Considered as a summary;
not reviewed; not used as the
basis for approval decision
•
• U
Us
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ep
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.
 QOS is main review document.
•
•
Applicants are expected to
summarizecritical data in
module 3 into QOS, along with a
sufficient discussion on every
critical point for ensuring the
quality, efficacy and safety of
the drug.
QOS makes it possible for
reviewers to understand the
characteristicsof the drug
within a short time, and to
review the NDA application
efficiently.
Comparison of Purposes of QOS
between EU/USA and Japan
EU/USA Japan
9/6/2005 AAPS workshop on Pharm Quality
Assessment
10
Characteristics of Japanese QOS
• Within CTD guideline
• Include many figures and tables which
summarize critical data
• Include narrative summary and/or
discussion on data
• Should be written in Japanese :Tables &
Figures may be in English
9/6/2005 AAPS workshop on Pharm Quality
Assessment
11
QOS is main Document for Reviewing
NDA in Japan
1. Expert team in PMDA reviews NDA application using
module 2 (QOS) as main review document and referring
to module 3, and prepares a review report.
2. (Final)QOS and review report are submitted to the
Committees on new drugs in the Pharmaceutical Affairs
and Food Sanitation Council (PAFSC).
3. The committee members discuss quality, efficacy and
safety of the drug based on the review report and QOS.
(Usually, the committee members do not review module
3.)
4. The opinion of the committee is sent to MHLW together
with the review report, then the Minister of Health,
Labor and Welfare grants the new drug approval to the
applicant.
1) Determination of structure
2) Physicochemical properties
3) Manufacturing process (brief
outline)
4) Specifications and test methods
5) Stability: stress test, accelerated
test, long-term test
Requirements for Mockup of QOS
Preparation of
Mockup of
Module 2 (QOS)
What to describe?
How to describe?
Former NDA Dossier CTD-based NDA Dossier
3.2.S.2 (P.2) Manufacture
3.2.S.6 (P.7) Container closure
system
3.2.P.2 Pharmaceutical
development
3.2.P.4 Control of excipients
3.2.S.1 General information
3.2.S.3 Characterization
3.2.S.4 (P.5) Control of drug
substances (products)
3.2.S.5 (P.6) Reference standards or
materials
3.2.S.7 (P.8) Stability
Mockup of Japanese QOS
• Published by Pharmaceutical Manufacturers
Association of Tokyo, Osaka Pharmaceutical
Manufacturers Association and Japan Health Sciences
Foundation in July 2002
• Merely shows an example of description for each
module 2 section and just a reference for an applicant
to prepare QOS.
• Not covers all information required for each NDA,
nor shows acceptance criteria for each categories.
• NEED more description on pharmaceutical
development and on justification of manufacturing
process according to ICH Q8 and the revised PAL.
9/6/2005 AAPS workshop on Pharm Quality 13
Assessment
Applicationform
(in Japanese)
Analytical
procedures
(JP style) &
acceptance
criteria
Manufacturi
ng process
Relationship between Application Form and
CTD Documents
Module 2 (QOS)
(in Japanese)
Module 3 (in Japanese
or English)
•Specifications
• Analytical procedures
•Pharmaceutical
Development
•Manufacturing Process
• batch analyses
• Justification etc.
3.2.S4.1 Specification
3.2.S4.2 Analytical procedures
3.2.S4.3 Validation of analytical
procedures
3.2.S4.4 Batch analyses
3.2.S4.5 Justification of specification
Raw data
9/6/2005 AAPS workshop on Pharm Quality
Assessment
軽微変更届出
15
Revised Framework for Review
and GMP Inspection
Application of
partial change
Review
Application
form
Review
Approval
letter
Notification of
minor partial
change
GMP
inspection
New drug
application
Collection of
commercial
scale data
Re-submission
of application
form
Pre-approval
inspection
Commercial
production
Minor
change
Partial
change
Minor
change
Partial
change
Validation data etc
Pilot scale data
Benefits from comprehensive QoS
• Writing Japanese style QoS takes
significant time and energy. BUT it helps
the applicant organizations to understand
own product and process consistently
• QoS can be a vehicle for knowledge
management in regulatory authorities and in
industry
9/6/2005 AAPS workshop on Pharm Quality 16
Assessment
AAPS Workshop on Pharmaceutical Quality Assessment -
A Science and Risk-Based CMC Approach in the 21st Century
Co-sponsored with ISPE & FDA
October 6, 2005
B
Br
re
ea
ak
ko
ou
ut
t S
Se
es
ss
si
io
on
n G
G:
: Q
QO
OS
S
C
Ca
an
n Q
QO
OS
S b
be
e u
us
se
ed
d a
as
s a
an
n e
ef
ff
fe
ec
ct
ti
iv
ve
e r
re
ev
vi
ie
ew
w t
to
oo
ol
l?
?
M
Mo
od
de
er
ra
at
to
or
rs
s:
:
G
Ga
ar
ry
y C
Co
on
nd
dr
ra
an
n,
, H
He
ea
al
lt
th
h C
Ca
an
na
ad
da
a
Y
Yu
uk
ki
io
o H
Hi
iy
ya
am
ma
a,
, M
MH
HL
LW
W,
, J
Ja
ap
pa
an
n
N
No
or
rm
ma
an
n S
Sc
ch
hm
mu
uf
ff
f,
, U
US
S F
FD
DA
A
R
Ri
ic
ch
ha
ar
rd
d P
Po
os
sk
ka
a,
, A
Ab
bb
bo
ot
tt
t
B
Br
re
ea
ak
ko
ou
ut
t S
Se
es
ss
si
io
on
n O
Ou
ut
tl
li
in
ne
e

 I
Is
ss
su
ue
es
s D
Di
is
sc
cu
us
ss
se
ed
d

 S
Sh
ha
ar
re
ed
d U
Un
nd
de
er
rs
st
ta
an
nd
di
in
ng
g &
& A
Ag
gr
re
ee
em
me
en
nt
ts
s

 R
Re
em
ma
ai
in
ni
in
ng
g C
Ch
ha
al
ll
le
en
ng
ge
es
s

 R
Re
ec
co
om
mm
me
en
nd
da
at
ti
io
on
ns
s

 S
St
tr
ra
at
te
eg
gi
ie
es
s t
to
o i
im
mp
pl
le
em
me
en
nt
t a
ag
gr
re
ee
ed
d-
-u
up
po
on
n i
is
ss
su
ue
es
s

 P
Pr
ro
op
po
os
sa
al
ls
s t
to
o r
re
es
so
ol
lv
ve
e r
re
em
ma
ai
in
ni
in
ng
g c
ch
ha
al
ll
le
en
ng
ge
es
s
I
Is
ss
su
ue
es
s D
Di
is
sc
cu
us
ss
se
ed
d

 W
Wh
ha
at
t a
ar
re
e t
th
he
e p
pr
ro
os
s a
an
nd
d c
co
on
ns
s o
of
f t
th
he
e d
di
if
ff
fe
er
re
en
nt
t Q
QO
OS
S
m
mo
od
de
el
ls
s?
? S
Sh
ho
ou
ul
ld
d Q
QO
OS
S b
be
e r
re
e-
-e
ex
xa
am
mi
in
ne
ed
d?
?
•
• H
Ho
ow
w c
co
ou
ul
ld
d t
th
he
e Q
QO
OS
S b
be
e r
re
ep
pu
ur
rp
po
os
se
ed
d/
/r
re
ed
de
ef
fi
in
ne
ed
d t
to
o b
be
e
a
a m
mo
or
re
e u
us
se
ef
fu
ul
l d
do
oc
cu
um
me
en
nt
t f
fo
or
r i
in
nd
du
us
st
tr
ry
y a
an
nd
d r
re
eg
gu
ul
la
at
to
or
ry
y
a
ag
ge
en
nc
ci
ie
es
s?
?
•
• W
Wh
ha
at
t a
ar
re
e t
th
he
e c
cu
ur
rr
re
en
nt
t c
ch
ha
al
ll
le
en
ng
ge
es
s i
in
n p
pr
re
ep
pa
ar
ri
in
ng
g
Q
QO
OS
Ss
s f
fo
or
r g
gl
lo
ob
ba
al
l s
su
ub
bm
mi
is
ss
si
io
on
ns
s a
an
nd
d w
wh
ha
at
t c
ch
ha
al
ll
le
en
ng
ge
es
s
c
ca
an
n b
be
e a
an
nt
ti
ic
ci
ip
pa
at
te
ed
d i
in
n r
re
ev
vi
is
si
it
ti
in
ng
g t
th
he
e d
do
oc
cu
um
me
en
nt
t t
to
o
a
ac
ch
hi
ie
ev
ve
e a
a b
be
et
tt
te
er
r Q
QO
OS
S?
?
•
• S
Sh
ho
ou
ul
ld
d a
a h
ha
ar
rm
mo
on
ni
iz
ze
ed
d Q
QO
OS
S b
be
e a
an
n I
IC
CH
H t
to
op
pi
ic
c?
?
•
• C
Ca
an
n t
th
he
e Q
QO
OS
S b
be
e u
ut
ti
il
li
iz
ze
ed
d f
fo
or
r p
po
os
st
t-
-a
ap
pp
pr
ro
ov
va
al
l
c
ch
ha
an
ng
ge
es
s?
?
S
Sh
ha
ar
re
ed
d U
Un
nd
de
er
rs
st
ta
an
nd
di
in
ng
g
a
an
nd
d A
Ag
gr
re
ee
em
me
en
nt
ts
s

 Q
QO
OS
S s
sh
ho
ou
ul
ld
d b
be
e r
re
e-
-e
ex
xa
am
mi
in
ne
ed
d

 I
In
nd
du
us
st
tr
ry
y w
wi
il
ll
li
in
ng
g t
to
o r
re
ev
vi
is
si
it
t Q
QO
OS
S
S
Sh
ha
ar
re
ed
d U
Un
nd
de
er
rs
st
ta
an
nd
di
in
ng
g
a
an
nd
d A
Ag
gr
re
ee
em
me
en
nt
ts
s

 Q
QO
OS
S s
sh
ho
ou
ul
ld
d b
be
e r
re
e-
-e
ex
xa
am
mi
in
ne
ed
d

 R
Re
eg
gi
io
on
na
al
l d
di
if
ff
fe
er
re
en
nc
ce
es
s i
in
n h
ho
ow
w Q
QO
OS
S i
is
s p
pr
re
ep
pa
ar
re
ed
d

 N
Ne
ee
ed
d f
fo
or
r c
cl
la
ar
ri
if
fi
ic
ca
at
ti
io
on
n o
on
n h
ho
ow
w Q
QO
OS
S w
wi
il
ll
l b
be
e u
us
se
ed
d

 P
Pr
ri
im
ma
ar
ry
y R
Re
ev
vi
ie
ew
w v
vs
s S
Su
um
mm
ma
ar
ry
y d
do
oc
cu
um
me
en
nt
t

 C
Cu
ur
rr
re
en
nt
t U
US
S/
/E
EU
U a
ap
pp
pl
li
ic
ca
at
ti
io
on
n o
of
f Q
QO
OS
S l
la
ac
ck
ks
s s
su
uf
ff
fi
ic
ci
ie
en
nt
t d
de
et
ta
ai
il
l t
to
o
b
be
e p
pr
ri
im
ma
ar
ry
y r
re
ev
vi
ie
ew
w d
do
oc
cu
um
me
en
nt
t

 I
In
nd
du
us
st
tr
ry
y w
wi
il
ll
li
in
ng
g t
to
o r
re
ev
vi
is
si
it
t Q
QO
OS
S

 P
Po
ot
te
en
nt
ti
ia
al
l b
be
en
ne
ef
fi
it
t i
is
s i
im
mp
pr
ro
ov
ve
ed
d C
CM
MC
C r
re
ev
vi
ie
ew
w e
ef
ff
fi
ic
ci
ie
en
nc
cy
y

 P
Pr
re
ef
fe
er
r s
si
in
ng
gl
le
e g
gl
lo
ob
ba
al
ll
ly
y a
ac
cc
ce
ep
pt
te
ed
d Q
QO
OS
S m
mo
od
de
el
l a
an
nd
d a
a
s
si
in
ng
gl
le
e p
pr
ri
im
ma
ar
ry
y r
re
ev
vi
ie
ew
w d
do
oc
cu
um
me
en
nt
t
R
Re
em
ma
ai
in
ni
in
ng
g C
Ch
ha
al
ll
le
en
ng
ge
es
s
a
an
nd
d O
Ou
ut
ts
st
ta
an
nd
di
in
ng
g I
Is
ss
su
ue
es
s

 R
Re
eg
gi
io
on
na
al
l b
ba
ar
rr
ri
ie
er
rs
s t
to
o g
ge
en
ne
er
ra
al
l s
su
ub
bm
mi
is
ss
si
io
on
n
h
ha
ar
rm
mo
on
ni
iz
za
at
ti
io
on
n

 E
E.
.g
g.
. C
Co
om
mp
pe
en
nd
di
ia
al
l s
st
ta
an
nd
da
ar
rd
ds
s,
, D
DM
MF
Fs
s,
, p
pa
ac
ck
ka
ag
ge
es
s

 C
Cl
la
ar
ri
if
fi
ic
ca
at
ti
io
on
n o
of
f r
re
el
la
at
ti
io
on
ns
sh
hi
ip
p Q
QO
OS
S t
to
o M
Mo
od
du
ul
le
e 3
3

 I
In
nc
cl
lu
ud
de
e P
P2
2 o
or
r n
no
ot
t o
or
r s
su
um
mm
ma
ar
ri
iz
ze
ed
d?
?

 H
Ho
ow
w/
/w
wh
he
en
n/
/w
wh
he
er
re
e s
sh
ho
ou
ul
ld
d d
de
es
si
ig
gn
n s
sp
pa
ac
ce
e b
be
e
c
ca
ap
pt
tu
ur
re
ed
d?
?

 Q
QO
OS
S s
sh
ho
ou
ul
ld
d n
no
ot
t b
be
e a
a d
da
at
ta
a d
du
um
mp
p f
fr
ro
om
m M
Mo
od
du
ul
le
e 3
3

 S
Sh
ho
ou
ul
ld
d Q
QO
OS
S l
le
en
ng
gt
th
h b
be
e d
de
et
te
er
rm
mi
in
ne
ed
d b
by
y p
pr
ro
od
du
uc
ct
t
c
co
om
mp
pl
le
ex
xi
it
ty
y?
?
R
Re
em
ma
ai
in
ni
in
ng
g C
Ch
ha
al
ll
le
en
ng
ge
es
s
a
an
nd
d O
Ou
ut
ts
st
ta
an
nd
di
in
ng
g I
Is
ss
su
ue
es
s

 W
Wh
ha
at
t c
co
on
ns
st
ti
it
tu
ut
te
es
s t
th
he
e r
re
eg
gu
ul
la
at
to
or
ry
y a
ag
gr
re
ee
em
me
en
nt
t
a
an
nd
d r
re
el
la
at
ti
io
on
ns
sh
hi
ip
p t
to
o Q
QO
OS
S?
?

 I
Is
s t
th
he
er
re
e a
a p
po
ot
te
en
nt
ti
ia
al
l u
us
se
e o
of
f Q
QO
OS
S d
du
ur
ri
in
ng
g I
IN
ND
D
P
Ph
ha
as
se
es
s?
?

 R
Ro
ol
le
e i
in
n p
po
os
st
t a
ap
pp
pr
ro
ov
va
al
l s
su
ub
bm
mi
is
ss
si
io
on
ns
s

 P
Po
or
rt
ti
io
on
ns
s v
vs
s.
. n
no
o i
in
nv
vo
ol
lv
ve
em
me
en
nt
t

 I
IC
CH
H Q
Q1
10
0

 I
Is
s Q
QO
OS
S a
a l
li
iv
vi
in
ng
g v
vs
s.
. s
st
ta
at
ti
ic
c d
do
oc
cu
um
me
en
nt
t?
?
R
Re
ec
co
om
mm
me
en
nd
da
at
ti
io
on
ns
s
S
St
tr
ra
at
te
eg
gi
ie
es
s t
to
o i
im
mp
pl
le
em
me
en
nt
t a
ag
gr
re
ee
ed
d-
-u
up
po
on
n i
is
ss
su
ue
es
s

 F
Fu
ur
rt
th
he
er
r d
di
is
sc
cu
us
ss
si
io
on
n
a
an
nd
d c
cl
la
ar
ri
if
fi
ic
ca
at
ti
io
on
n
r
re
eq
qu
ui
ir
re
ed
d f
fo
or
r a
a r
re
e-
-
w
wo
or
rk
ke
ed
d Q
QO
OS
S

 I
If
f t
th
he
er
re
e i
is
s a
a d
de
ec
ci
is
si
io
on
n
t
to
o r
re
ev
vi
is
si
it
t Q
QO
OS
S,
, i
it
t
s
sh
ho
ou
ul
ld
d b
be
e g
gl
lo
ob
ba
al
ll
ly
y
h
ha
ar
rm
mo
on
ni
iz
ze
ed
d t
th
hr
ro
ou
ug
gh
h
t
th
he
e I
IC
CH
H p
pr
ro
oc
ce
es
ss
s
R
Re
ec
co
om
mm
me
en
nd
da
at
ti
io
on
ns
s
P
Pr
ro
op
po
os
sa
al
ls
s t
to
o r
re
es
so
ol
lv
ve
e r
re
em
ma
ai
in
ni
in
ng
g c
ch
ha
al
ll
le
en
ng
ge
es
s
W
Wo
or
rk
k t
to
ow
wa
ar
rd
ds
s
g
gl
lo
ob
ba
al
ll
ly
y h
ha
ar
rm
mo
on
ni
iz
ze
ed
d
r
re
eg
gu
ul
la
at
to
or
ry
y r
re
ev
vi
ie
ew
w p
pr
ra
ac
ct
ti
ic
ce
e &
&
e
ex
xp
pe
ec
ct
ta
at
ti
io
on
ns
s
A
Ac
ck
kn
no
ow
wl
le
ed
dg
ge
em
me
en
nt
t

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Hài hòa GMP toàn cầu - Góc nhìn từ Nhật Bản

  • 1. ISPE Prague September 19-21 2005 1 Global GMP Harmonisation – A Japanese Perspective Yukio Hiyama, Ph.D. Chief, Third Section, Division of Drugs,National Institute of Health Sciences, The Ministry of Health Labour and Welfare,JAPAN
  • 2. ISPE Prague September 19-21 2005 2 Presentation Key Points Changes in Pharmaceutical Affairs Law Quality Regulations under the Revised Pharmaceutical Affairs Law Commitment of Manufacturing Process as Approval Matters Role of ICH Pharmaceutical Development Role of the Quality Overall Summary GMP Regulations and related Guidelines
  • 3. ISPE Prague September 19-21 2005 3 Revision of the Pharmaceutical Affairs Regulation (effective April 2005) Revision of the Approval and Licensing System = From Manufacturing (or Importation) Approval/License to Marketing Authorization Enhancement of Post-marketing Measures = To clarify the Market Authorization Holder’s (MAH) responsibility of the safety measures as well as quality management (GVP, GQP)
  • 4. ISPE Prague September 19-21 2005 4 Revision of the Quality Regulation 1. MAH’s* responsibility for the Quality management *Marketing Authorization Holder 2. Requirement Changes in Approval Matters 3. Drug Master File system to support CTD based application 4. Consolidation of the Legal Positioning of GMP 5. Revision and Consolidation of GMP standards
  • 5. Revision of approval and license system for pharmaceuticals and medical devices Attention to manufacturing Prefecture 1. Companies are supposed to have their own manufacturing establishment 2. “Approval” is for “manufacturing”, not for “marketing” (Minister manufacturing approval) 3. Final manufacturing “license” is issued, based on approval. (Mainly prefectural manufacturing licensing) Attention to whole process ( from manufacturing to PMS) 1. Introduction of “Marketing Approval” for overall evaluating quality, safety & efficacy and manufacturing for marketing 2. Manufacturing establishment license is separated from product authorisation process, which allows companies to subcontract whole manufacturing process 3. Instead, company’s ability of pharmacovigilance is subject to review for Marketing Approval Holder (MAH) MHLW Research & Development From Development to Use Evaluation of quality, effect & safety (manufacturing approval for each product) Manufacturing (manufacturinglicense) New System Old system Use Sale
  • 6. Manufacturing Approval Manufacturing Application (MHLW) Licensed Establishment 1-Step process Start production Comparison Flowcharts of Approval and License Product OLD system Product REVISED system Quality, Safety & Efficacy Establishment G GM MP P Requirement Quality, Safety & Efficacy • Companies’ PMS compliance system • Companies’ Quality Assurance System Self production OR Subcontracting Establishment • MHLW inspection : New drug & Partial subcontracting biologics • Prefectural inspection: Others : Recurred for each product Start manufacturing Points: (1) MAH’s requirements for PMS system, (2) Allow complete subcontract manufacturing, (3) Introduce marketing approval system Partial License Establishment License inspection (5 yearly renewal) ) License application (Prefecture) Start marketing Marketing Approval inspection ( Renewal) Every 5 years 2-Step process Marketing Application (MHLW) Licensed Marketing Approval Holder
  • 7. ISPE Prague September 19-21 2005 軽微変更届出 7 Framework for Review and Inspection Application of partial change Review Application form Review Approval letter Notification of minor partial change G GM MP P i in ns sp pe ec ct ti io on n Pilot scale data New Drug Application Collection of production scale data Re-submission of application form Pre-approval GMP Inspection Commercial Production Minor Change Partial Change Minor Change Partial Change Validation Data etc.
  • 8. ISPE Prague September 19-21 2005 8 From Multi sets to One set of regulations Previously: No inspections at foreign GMP sites/Under GMPI →Foreign inspections by PMDA Previously: Approvals given to API and Product. Only specs are set for API of imported products →Approvals only to products including API specs and manufacturing process Previously: Whole Manufacture contracts NOT allowed for domestic industry→ Contracts allowed everyone
  • 9. ISPE Prague September 19-21 2005 9 Revision of the Quality Regulation 1. MAH’s* responsibility for quality management *Marketing Authorization Holder 2. Requirement changes in Approval Matters 3. Drug Master File system to support CTD based application 4. Consolidation of the Legal Positioning of GMP 5. Revision and Consolidation of GMP standards
  • 10. ISPE Prague September 19-21 2005 10 1. MAH’s responsibility for quality management (GQP) Supervise and manage the manufacturer, and ensure the compliance with GMP of all manufacturing sites Ensure proper product release to the market Respond quickly with complaints and recall, etc. Conduct quality management based on post- marketing information, etc.
  • 11. ISPE Prague September 19-21 2005 11 Revision of the Quality Regulation 1. MAH’s* responsibility for quality management *Marketing Authorization Holder 2. Requirement changes in Approval Matters 3. Drug Master File system to support CTD based application 4. Consolidation of the Legal Positioning of GMP 5. Revision and Consolidation of GMP standards
  • 12. ISPE Prague September 19-21 2005 12 2. Application Form and Approval Matters Contents provided in the NDA application form are dealt with as “matters subject to approval.” Contents described in approval letter are “legal binding” approval matters.
  • 13. ISPE Prague September 19-21 2005 13 Approval Matters General name (for drug substance) Brand name Composition Dosage and administration Manufacturing process, including control of materials Indications Storage condition and shelf-life Specifications and analytical procedures
  • 14. ISPE Prague September 19-21 2005 14 No change: Approval Letter • Approval letter system Changes: • From manufacturing approval to marketing approval • Requirement of detailed description in application form regarding manufacturing process and control Encourage industry to better controlqualityof products Link assessment and inspection • Introduction of a notification system pertaining to minor change Effective regulatorysystem
  • 15. Application Form after the Enforcement of Revised Pharmaceutical Affairs Law High OLD APPLICATION Manufacturing Application CTD-BASED APPLICATION Marketing Application Specification+ Manufacturing (Process Control) Low QualityInformation Module 3 Quality Information Application form GAIYO Batch Data etc Approval Matter (Specification) Module 2 Minor change (notification) Partial Change (application) Batch Data etc P P o o s s s s i i b b i i l l i i t t y y t t h h a a t t c c h h a a n n g g e e s s a a f f f f e e c c t t d d r r u u g g q q u u a a l l i i t t y y
  • 16. ISPE Prague September 19-21 2005 16 Approval Matters Policy Notification from Director of Review Management, 0210001 February 10, 2005 Manufacturing Process: Principles and end points of the critical manufacturing steps with key operational parameters of commercial scale will become approval matters. Principle and quality end point for each manufacturing step will be subject to pre-approval review. In-process procedure is pre-approval matter if it replaces final specification test.
  • 17. ISPE Prague September 19-21 2005 17 Approval Matters Policy (continued) A pilot scale manufacturing processes may be submitted at Application. The commercial scale processes will be subject to Pre-approval GMP inspection and the commercial scale must be described in the approval. Pre-approval vs. notification classification may be determined through the review process
  • 18. Matter Subject to Approval under Revised Pharmaceutical Affairs Law (Chemical drug substance and drug product) Manufacturing site Manufacturing method Detailed information about: • Manufacturing process and process control • Control of material • Container-closure system
  • 19. Matter to Be Described in Application Form -Drug Products- All processes from raw material(s) to packaging process – A flow diagram of manufacturing process including: • Raw materials • Charge-in amount • Yield • Solvent • Intermediate materials • Process parameter (e.g. Target Value and Set Value) – A narrative description of manufacturing process
  • 20. Narrative Description of Manufacturing Process – Matters needed for assuring the quality consistency should be selected Quantities of raw materials, critical processes, process control, equipment, process parameter (speed, time, temp., pressure, pH, etc) Test and acceptance criteria of critical step and intermediate Identity and specification of primary packaging material (or manufacturer and type number of the packaging material)
  • 21. Case1 Observed Value A Case 2 Observed Value B Target Value/Set Value Target Value and Set Value In cases where target value/set value are set: – Permissible range of target value/set value must be described on the master production documents or SOPs. Case 2: – The suitability of product should be judged based on GMP. Temp Permissible range
  • 22. Hydroxypropylcellulose Process Control 1 Blending Kakikukekon Calcium Carmellose Lactose Flow Diagram of Manufacturing process (Tablet) Step Operation Raw Material In-process Test 1st Step Content Unifomity particle size Content Unifomity Dissolution 2nd Step Drying Size Granulation Screenφ1mm Process Control 2 Temp. of exhaust air Water act. Stability of dissolution Quality endpoint criteria Granulation Quality endpoint criteria
  • 23. ISPE Prague September 19-21 2005 23 Distinctions between Partial Change Approval Application and Minor Change Notification Partial Change Approval Application Minor Partial Change Notification Change in the principle of unit operation of critical process Process parameter to control the quality endpoint criteria Change in process control criteria as quality endpoint criteria
  • 24. ISPE Prague September 19-21 2005 24 Examples of Matter Subject to a Partial Change Application Change in principle of unit operation of critical process: matter subject to approval • In that case, the evaluation methods which was approved at the time of previous submission might be invalidated. Change in materials of primary packaging component Change in matters for aseptic manufacturing Change in specification of intermediate product in case that the test is performed instead of release test of final drug product
  • 25. ISPE Prague September 19-21 2005 25 Some matters are subject to application of partial change, based on the information described in P2. The Role of P2 Document in Reviewing New Drug Application (NDA) under Revised Pharmaceutical Affairs Law (PAL)
  • 26. Matters described in Module3 P2 Matters subject to approval Matters not subject to approval The Role of P2 document in reviewing NDA under revised PAL P2 Partial change approval application Minor partial change notification
  • 27. ISPE Prague September 19-21 2005 27 The new requirement regarding the approval letter is applicable to: 1. market applications after April 2005 2. renewals of existing licenses, which may occur by 2010 for case 2, the manufacturing section of approval letter may be rewritten without review/assessment. For most of those approvals, CTD information was NOT submitted (did not exist).
  • 28. ISPE Prague September 19-21 2005 28 Opportunities by ICH CTD based application Complete description of product specific quality system Better knowledge transfer tool within the sponsor organization, between industry and regulator, and within the regulator organizations---QoS:Module 2 plays important roles ICH Pharmaceutical Development Q 8 (step 2 in Yokohama)
  • 29. ISPE Prague September 19-21 2005 29 Role of Module 2 in Japan Module 2 bridges NDA Application Form and Module 3 Module 2 is one of the key review documents • Reviewers evaluate Module 2 and then narrow down into Module 3, 4, or 5 when they need more detailed information. • Module 1 and 2 together with reports written by reviewers are evaluated in Pharmaceutical Affairs and Food Sanitation Council.
  • 30. Relationship between Application Form and CTD format Module 3 Module 2 • Tabulated summary of specifications • Analytical procedures • Tabulated summary of batch analyses • Justification etc. Raw data 3.2.S4.1Specification 3.2.S4.2Analytical Procedures(SOP) 3.2.S4.3Validation of Analytical Procedures 3.2.S4.4Batch Analyses 3.2. S4.5 Justification of Specification Application form Approval Matters
  • 31. 4. Legal position of GMP Flowchart of Approval and License Manufacturer Holder Company Requirement: Human Resource Facility Requirement: Human resource GVP/GQP compliance (renewal/ X years) Self production or Subcontracting (renewal/ X years) Product Manufacturing Start Pre-approval inspection Post-approval inspection Requirement: Quality, Safety & Efficacy GMP compliance Product Marketing Approval (every 5 years) ISPE Prague September 19-21 2005 31 Marketing Start Product Marketing Application Manufacturing License MAH License Manufacturing License Application MAH License Application
  • 32. Manufacturing License Application Flowchart of Approval and License (old system) < Approval scheme > < License scheme > Product Manufacturer Requirement: Quality, Safety, & Efficacy Manufacturing License Pre-licenseinspection Requirement: Human resources, Facility GMP compliance (renewal/5years) Manufacturing License Product Manufacturing Approval Product Manufacturing Application Manufacturing Start Product Manufacturing License Application
  • 33. ISPE Prague September 19-21 2005 33 Revision of the Quality Regulation 1. MAH’s* responsibility for the quality management *Marketing Authorization Holder 2. Approval Matters Requirements Change 3. Drug Master File system to support CTD based application 4. Consolidation of the Legal Positioning of GMP 5. Revision and Consolidation of GMP standards
  • 34. ISPE Prague September 19-21 2005 34 4. Consolidation of the Legal Positioning of GMP Became a requirement for product approval GMP inspection prior to approval, and periodical GMP inspection in post-marketing phase GMP inspection at the time of application for partial change of the approval matters GMP inspection at foreign sites
  • 35. ISPE Prague September 19-21 2005 35 Revision of the Quality Regulation 1. MAH’s* responsibility for the quality management *Marketing Authorization Holder 2. Approval Matters Requirements Change 3. Drug Master File system to support CTD based application 4. Consolidation of the Legal Positioning of GMP 5. Revision and Consolidation of GMP standards
  • 36. ISPE Prague September 19-21 2005 36 5. Revision and Consolidation of GMP Standards Revised Pharmaceutical Affairs Law (passed July 2002, Effective April 2005) MHLW Ministerial Ordinance No. 179 on GMP (published December 2004) Notification on GMP (March 30, 2005) – “Instructions to inspection body RE the Ministerial Ordinance, revision of Validation standards” Major Changes: Content of Approval Letters (Manufacturing Processes, Container Closure etc)-define where GMP applies “legally” Change control and Deviation control
  • 37. ISPE Prague September 19-21 2005 37 Perceived Problems Superficial approaches to GMP -non validated procedures, little connection with QC results, procedures override science Regulations might not encourage good practices Poor communication between R&D and Manufacturing Plant Poor development and or change control of manufacturing Detail GMP related guidance and inspection manuals are NOT readily available in Japan
  • 38. ISPE Prague September 19-21 2005 38 GMP related guidelines Product GMP Guideline: Level is similar to ICH Q7A, with emphasis of Periodical Quality Review Technology Transfer, Process Validation Strategy, and Site Qualification of Pharmacopoeia Tests Technology Transfer Guideline: R&D responsibility and on Study Report ←ICH Q8 Laboratory Control Guideline The guidelines are posted at NIHS web site.
  • 39. ISPE Prague September 19-21 2005 39 Challenges Training for reviewers and inspectors on process/manufacturing sciences Industry side •Reluctant or unable to give a complete story •Regulatory personnel training •Superficial development (meeting specs is all)
  • 40. ISPE Prague September 19-21 2005 40 Establishment of Pharmaceuticals and Medical Devises Agency (PMDA) Integration of review division, safety information management division, and GMP inspection division Strengthening resources for review and inspection Established in April 2004  Efficient review system  More emphasis on pharmaceuticals with high risks
  • 41. ISPE Prague September 19-21 2005 41 PMDA New Office:6th-10th FLOOR Introduction of PMDA
  • 42. ISPE Prague September 19-21 2005 42 The Feature of PMDA Effective operation under “Mid-term Plan” for 5 years’ activities Subject to regular evaluation of performance by Independent “ Administrative Agency Evaluation Committee” Financial resources are consist of • User fee (Review and inspection) • Contribution Funds (Post-marketing, Relief) • National Budget
  • 43. ISPE Prague September 19-21 2005 43 The Feature of PMDA Effective operation under “Mid-term Plan” for 5 years’ activities Subject to regular evaluation of performance by Independent “ Administrative Agency Evaluation Committee” Financial resources are consist of • User fee (Review and inspection) • Contribution Funds (Post-marketing, Relief) • National Budget
  • 44. ISPE Prague September 19-21 2005 44 PMDA GMP Inspection OPSR/KIKO Establishing the PMDA Equivalency Review, Clinical trial consultation, compliance audit, safety information (Drug) PMDEC Substantial NDA review (excluding the duties of OPSR/KIKO) JAAME Equivalency Review (Device) Law for the incorporated Administrative agency-Pharmaceuticals and Medical Devices Agency Regional Bureau of MHLW PMDA
  • 45. ISPE Prague September 19-21 2005 45 Office of Conformity Audit (GLP, GCP/ On-site Audit and Document Audit) (GMP & Standards/GL) PMDA Organizational Structure(Outline) Office of General Affairs/Office of Planning and Coordination Auditor Auditor Office of ReliefFunds Review system 8 Office/ 1 Director Senior Executive Director Office of Biologics Office of OTC/GenericDrugs Office of Medical Devices Executive Director Executive Director Office of Safety Office of Compliance and Standards Post-Marketing system Director, Center for Product Evaluation Office of New Drug I - III Office of Review Administration C h i e f E x e c u t i v e
  • 46. ISPE Prague September 19-21 2005 46 Enforcement of New Regulations 2002 2003.4 2004.4 2005.4 PAL revision Marketing Authorization GMP Strengthening New Biologics regulation everything else PMDA establishment ● New GMP Standards ● ●: Publication :Enforcement ● ● ● ●
  • 47. Japanese CMC Review System with the Quality overall Summary Yukio Hiyama, Ph.D. Section Chief, Division of Drugs, National Institute of Health Sciences, Ministry of Health, Labour and Welfare, JAPAN 9/6/2005 AAPS workshop on Pharm Quality 1 Assessment
  • 48. experts Review & Advisory Approval letter team Advisory experts Flowchart of Reviewing Process Meeting Meetingon key issues Review team Consultation Advice NIHS scientists Academia * PAFSC: The Pharmaceutical Affairs and Food Sanitation Council Committeeson New drugs, PAFSC* 9/6/2005 2 Applicant Review report-2 Review report-1 Evaluation and Licensing Division in Pharmaceutical and Food Safety Bureau, MHLW Revised QOS Application form Module2 (QOS) Module3 (4,5) Pharmaceuticals andMedical Devices Agency (PMDA) Application form Module2 (QOS) Module3 (4.5)
  • 49. 9/6/2005 AAPS workshop on Pharm Quality Assessment 3 Ensure Product Quality and Consistency • Thorough product characterization during development (*including manufacturing process) • Appropriate specifications • Adherence to GMP; suitable facilities, a validated manufacturing process, validated test procedure, raw material testing, in-process testing, stability testing FROM ICH Q6A &B
  • 50. 9/6/2005 AAPS workshop on Pharm Quality Assessment 4 Quality (CMC) Review Areas Risk Evaluation Phase:Identify basis for Quality • Design and establishment of product • Design and establishment of process and quality control of drug substance and products Risk Control Phase: • Commitment of control methods of process and quality control of drug substance and products (This phase was NOT well reviewed in Japan for system reasons before April 2005)
  • 51. 9/6/2005 AAPS workshop on Pharm Quality Assessment 5 Basis for Quality(CMC) Review  ICH Guidelines are the basis for NDA review. • PMDA has a CTD-based GRP(Good Review Practices).  There are some domestic guides for those not covered by ICH Guidelines.  The Japanese Pharmacopoeia (JP) is also the basis for setting specifications and acceptance criteria of drug substances and drug products. • “General methods described in the JP, and internationally harmonized methods are considered to be validated.”
  • 52. 9/6/2005 AAPS workshop on Pharm Quality Assessment 6 Basis for Quality Review ICH Q8 concept (minimum; identify risk, additional; Design Space) may be used to classify approval matters in the manufacturing process.
  • 53. Comparison of Application Forms before and after the Revision All matters were for partial change application Former manufacturing application CTD-based marketing application 9/6/2005 Quality information 7 GAIYO Application Form Specification & Manufacturing (Process Control) Matters for partial change application Matters for minor change notification Module 2 (QOS) Quality information Module 3 (Batch data etc) Batch data etc Application Form Specification
  • 54. Revised Former Revised Balance between “Specification” and “Control of Manufacturing” ◼ Implementation of ICH-CTD (July, 2003) ◼ Revision of Pharmaceutical Affairs Law (April, 2005) Specifications Manufacturing Manufacturing
  • 55.  Considered as a summary; not reviewed; not used as the basis for approval decision • • U Us se ed d a as s a an n i in nt tr ro od du uc ct ti io on n t to o M Mo od du ul le e 3 3 • • M Mo od du ul le e 3 3 i is s r re ev vi ie ew we ed d a an nd d s se er rv ve es s a as s t th he e b ba as si is s f fo or r a as ss se es ss sm me en nt t r re ep po or rt t . . • • E EU U: : c ca an n b be e u us se ed d a as s a a f fr ra am me e f fo or r d dr ra af ft ti in ng g a as ss se es ss sm me en nt t r re ep po or rt t. .  QOS is main review document. • • Applicants are expected to summarizecritical data in module 3 into QOS, along with a sufficient discussion on every critical point for ensuring the quality, efficacy and safety of the drug. QOS makes it possible for reviewers to understand the characteristicsof the drug within a short time, and to review the NDA application efficiently. Comparison of Purposes of QOS between EU/USA and Japan EU/USA Japan
  • 56. 9/6/2005 AAPS workshop on Pharm Quality Assessment 10 Characteristics of Japanese QOS • Within CTD guideline • Include many figures and tables which summarize critical data • Include narrative summary and/or discussion on data • Should be written in Japanese :Tables & Figures may be in English
  • 57. 9/6/2005 AAPS workshop on Pharm Quality Assessment 11 QOS is main Document for Reviewing NDA in Japan 1. Expert team in PMDA reviews NDA application using module 2 (QOS) as main review document and referring to module 3, and prepares a review report. 2. (Final)QOS and review report are submitted to the Committees on new drugs in the Pharmaceutical Affairs and Food Sanitation Council (PAFSC). 3. The committee members discuss quality, efficacy and safety of the drug based on the review report and QOS. (Usually, the committee members do not review module 3.) 4. The opinion of the committee is sent to MHLW together with the review report, then the Minister of Health, Labor and Welfare grants the new drug approval to the applicant.
  • 58. 1) Determination of structure 2) Physicochemical properties 3) Manufacturing process (brief outline) 4) Specifications and test methods 5) Stability: stress test, accelerated test, long-term test Requirements for Mockup of QOS Preparation of Mockup of Module 2 (QOS) What to describe? How to describe? Former NDA Dossier CTD-based NDA Dossier 3.2.S.2 (P.2) Manufacture 3.2.S.6 (P.7) Container closure system 3.2.P.2 Pharmaceutical development 3.2.P.4 Control of excipients 3.2.S.1 General information 3.2.S.3 Characterization 3.2.S.4 (P.5) Control of drug substances (products) 3.2.S.5 (P.6) Reference standards or materials 3.2.S.7 (P.8) Stability
  • 59. Mockup of Japanese QOS • Published by Pharmaceutical Manufacturers Association of Tokyo, Osaka Pharmaceutical Manufacturers Association and Japan Health Sciences Foundation in July 2002 • Merely shows an example of description for each module 2 section and just a reference for an applicant to prepare QOS. • Not covers all information required for each NDA, nor shows acceptance criteria for each categories. • NEED more description on pharmaceutical development and on justification of manufacturing process according to ICH Q8 and the revised PAL. 9/6/2005 AAPS workshop on Pharm Quality 13 Assessment
  • 60. Applicationform (in Japanese) Analytical procedures (JP style) & acceptance criteria Manufacturi ng process Relationship between Application Form and CTD Documents Module 2 (QOS) (in Japanese) Module 3 (in Japanese or English) •Specifications • Analytical procedures •Pharmaceutical Development •Manufacturing Process • batch analyses • Justification etc. 3.2.S4.1 Specification 3.2.S4.2 Analytical procedures 3.2.S4.3 Validation of analytical procedures 3.2.S4.4 Batch analyses 3.2.S4.5 Justification of specification Raw data
  • 61. 9/6/2005 AAPS workshop on Pharm Quality Assessment 軽微変更届出 15 Revised Framework for Review and GMP Inspection Application of partial change Review Application form Review Approval letter Notification of minor partial change GMP inspection New drug application Collection of commercial scale data Re-submission of application form Pre-approval inspection Commercial production Minor change Partial change Minor change Partial change Validation data etc Pilot scale data
  • 62. Benefits from comprehensive QoS • Writing Japanese style QoS takes significant time and energy. BUT it helps the applicant organizations to understand own product and process consistently • QoS can be a vehicle for knowledge management in regulatory authorities and in industry 9/6/2005 AAPS workshop on Pharm Quality 16 Assessment
  • 63. AAPS Workshop on Pharmaceutical Quality Assessment - A Science and Risk-Based CMC Approach in the 21st Century Co-sponsored with ISPE & FDA October 6, 2005 B Br re ea ak ko ou ut t S Se es ss si io on n G G: : Q QO OS S C Ca an n Q QO OS S b be e u us se ed d a as s a an n e ef ff fe ec ct ti iv ve e r re ev vi ie ew w t to oo ol l? ? M Mo od de er ra at to or rs s: : G Ga ar ry y C Co on nd dr ra an n, , H He ea al lt th h C Ca an na ad da a Y Yu uk ki io o H Hi iy ya am ma a, , M MH HL LW W, , J Ja ap pa an n N No or rm ma an n S Sc ch hm mu uf ff f, , U US S F FD DA A R Ri ic ch ha ar rd d P Po os sk ka a, , A Ab bb bo ot tt t
  • 64. B Br re ea ak ko ou ut t S Se es ss si io on n O Ou ut tl li in ne e   I Is ss su ue es s D Di is sc cu us ss se ed d   S Sh ha ar re ed d U Un nd de er rs st ta an nd di in ng g & & A Ag gr re ee em me en nt ts s   R Re em ma ai in ni in ng g C Ch ha al ll le en ng ge es s   R Re ec co om mm me en nd da at ti io on ns s   S St tr ra at te eg gi ie es s t to o i im mp pl le em me en nt t a ag gr re ee ed d- -u up po on n i is ss su ue es s   P Pr ro op po os sa al ls s t to o r re es so ol lv ve e r re em ma ai in ni in ng g c ch ha al ll le en ng ge es s
  • 65. I Is ss su ue es s D Di is sc cu us ss se ed d   W Wh ha at t a ar re e t th he e p pr ro os s a an nd d c co on ns s o of f t th he e d di if ff fe er re en nt t Q QO OS S m mo od de el ls s? ? S Sh ho ou ul ld d Q QO OS S b be e r re e- -e ex xa am mi in ne ed d? ? • • H Ho ow w c co ou ul ld d t th he e Q QO OS S b be e r re ep pu ur rp po os se ed d/ /r re ed de ef fi in ne ed d t to o b be e a a m mo or re e u us se ef fu ul l d do oc cu um me en nt t f fo or r i in nd du us st tr ry y a an nd d r re eg gu ul la at to or ry y a ag ge en nc ci ie es s? ? • • W Wh ha at t a ar re e t th he e c cu ur rr re en nt t c ch ha al ll le en ng ge es s i in n p pr re ep pa ar ri in ng g Q QO OS Ss s f fo or r g gl lo ob ba al l s su ub bm mi is ss si io on ns s a an nd d w wh ha at t c ch ha al ll le en ng ge es s c ca an n b be e a an nt ti ic ci ip pa at te ed d i in n r re ev vi is si it ti in ng g t th he e d do oc cu um me en nt t t to o a ac ch hi ie ev ve e a a b be et tt te er r Q QO OS S? ? • • S Sh ho ou ul ld d a a h ha ar rm mo on ni iz ze ed d Q QO OS S b be e a an n I IC CH H t to op pi ic c? ? • • C Ca an n t th he e Q QO OS S b be e u ut ti il li iz ze ed d f fo or r p po os st t- -a ap pp pr ro ov va al l c ch ha an ng ge es s? ?
  • 66. S Sh ha ar re ed d U Un nd de er rs st ta an nd di in ng g a an nd d A Ag gr re ee em me en nt ts s   Q QO OS S s sh ho ou ul ld d b be e r re e- -e ex xa am mi in ne ed d   I In nd du us st tr ry y w wi il ll li in ng g t to o r re ev vi is si it t Q QO OS S
  • 67. S Sh ha ar re ed d U Un nd de er rs st ta an nd di in ng g a an nd d A Ag gr re ee em me en nt ts s   Q QO OS S s sh ho ou ul ld d b be e r re e- -e ex xa am mi in ne ed d   R Re eg gi io on na al l d di if ff fe er re en nc ce es s i in n h ho ow w Q QO OS S i is s p pr re ep pa ar re ed d   N Ne ee ed d f fo or r c cl la ar ri if fi ic ca at ti io on n o on n h ho ow w Q QO OS S w wi il ll l b be e u us se ed d   P Pr ri im ma ar ry y R Re ev vi ie ew w v vs s S Su um mm ma ar ry y d do oc cu um me en nt t   C Cu ur rr re en nt t U US S/ /E EU U a ap pp pl li ic ca at ti io on n o of f Q QO OS S l la ac ck ks s s su uf ff fi ic ci ie en nt t d de et ta ai il l t to o b be e p pr ri im ma ar ry y r re ev vi ie ew w d do oc cu um me en nt t   I In nd du us st tr ry y w wi il ll li in ng g t to o r re ev vi is si it t Q QO OS S   P Po ot te en nt ti ia al l b be en ne ef fi it t i is s i im mp pr ro ov ve ed d C CM MC C r re ev vi ie ew w e ef ff fi ic ci ie en nc cy y   P Pr re ef fe er r s si in ng gl le e g gl lo ob ba al ll ly y a ac cc ce ep pt te ed d Q QO OS S m mo od de el l a an nd d a a s si in ng gl le e p pr ri im ma ar ry y r re ev vi ie ew w d do oc cu um me en nt t
  • 68. R Re em ma ai in ni in ng g C Ch ha al ll le en ng ge es s a an nd d O Ou ut ts st ta an nd di in ng g I Is ss su ue es s   R Re eg gi io on na al l b ba ar rr ri ie er rs s t to o g ge en ne er ra al l s su ub bm mi is ss si io on n h ha ar rm mo on ni iz za at ti io on n   E E. .g g. . C Co om mp pe en nd di ia al l s st ta an nd da ar rd ds s, , D DM MF Fs s, , p pa ac ck ka ag ge es s   C Cl la ar ri if fi ic ca at ti io on n o of f r re el la at ti io on ns sh hi ip p Q QO OS S t to o M Mo od du ul le e 3 3   I In nc cl lu ud de e P P2 2 o or r n no ot t o or r s su um mm ma ar ri iz ze ed d? ?   H Ho ow w/ /w wh he en n/ /w wh he er re e s sh ho ou ul ld d d de es si ig gn n s sp pa ac ce e b be e c ca ap pt tu ur re ed d? ?   Q QO OS S s sh ho ou ul ld d n no ot t b be e a a d da at ta a d du um mp p f fr ro om m M Mo od du ul le e 3 3   S Sh ho ou ul ld d Q QO OS S l le en ng gt th h b be e d de et te er rm mi in ne ed d b by y p pr ro od du uc ct t c co om mp pl le ex xi it ty y? ?
  • 69. R Re em ma ai in ni in ng g C Ch ha al ll le en ng ge es s a an nd d O Ou ut ts st ta an nd di in ng g I Is ss su ue es s   W Wh ha at t c co on ns st ti it tu ut te es s t th he e r re eg gu ul la at to or ry y a ag gr re ee em me en nt t a an nd d r re el la at ti io on ns sh hi ip p t to o Q QO OS S? ?   I Is s t th he er re e a a p po ot te en nt ti ia al l u us se e o of f Q QO OS S d du ur ri in ng g I IN ND D P Ph ha as se es s? ?   R Ro ol le e i in n p po os st t a ap pp pr ro ov va al l s su ub bm mi is ss si io on ns s   P Po or rt ti io on ns s v vs s. . n no o i in nv vo ol lv ve em me en nt t   I IC CH H Q Q1 10 0   I Is s Q QO OS S a a l li iv vi in ng g v vs s. . s st ta at ti ic c d do oc cu um me en nt t? ?
  • 70. R Re ec co om mm me en nd da at ti io on ns s S St tr ra at te eg gi ie es s t to o i im mp pl le em me en nt t a ag gr re ee ed d- -u up po on n i is ss su ue es s   F Fu ur rt th he er r d di is sc cu us ss si io on n a an nd d c cl la ar ri if fi ic ca at ti io on n r re eq qu ui ir re ed d f fo or r a a r re e- - w wo or rk ke ed d Q QO OS S   I If f t th he er re e i is s a a d de ec ci is si io on n t to o r re ev vi is si it t Q QO OS S, , i it t s sh ho ou ul ld d b be e g gl lo ob ba al ll ly y h ha ar rm mo on ni iz ze ed d t th hr ro ou ug gh h t th he e I IC CH H p pr ro oc ce es ss s
  • 71. R Re ec co om mm me en nd da at ti io on ns s P Pr ro op po os sa al ls s t to o r re es so ol lv ve e r re em ma ai in ni in ng g c ch ha al ll le en ng ge es s W Wo or rk k t to ow wa ar rd ds s g gl lo ob ba al ll ly y h ha ar rm mo on ni iz ze ed d r re eg gu ul la at to or ry y r re ev vi ie ew w p pr ra ac ct ti ic ce e & & e ex xp pe ec ct ta at ti io on ns s