PACURH Regional Leadership Conference 2017

Presented at:
PACURH
Regional Leadership Conference 2016
University of Southern California

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Table of Contents
Subject Page Number
Welcome letter & Letter of Support: Conference Chairs 3
Letter of Support: Directors of Housing 4
Letter of Support: Residence Hall Association President 5
Welcome to the University of Oregon 6
Residential Life and NRHH at the University of Oregon 7
Residence Hall Association 8
Involvement in PACURH & NACURH 9
Conference Dates 9
Conference Team 10
Conference Schedule 11-12
Registration 12
Transportation 13
Housing & Dining 14
Banquet & Hospitality 15
Entertainment 16
Spirit 17
Programming 18
Philanthropy & ADA Accessibility 19
Facilities 20
Volunteers 21
Safety & Security 22
Technology & Wrap Up Report 22
Conference Timeline & Sponsorships 23
Conference Budget 24-26
Host Acknowledgement Form 27-29

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Welcome Letter & Letter of Support: Conference Chairs

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Letter of Support: Directors of Housing

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Letter of Support: RHA President

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At the University of Oregon, we
are “committed to exceptional teaching,
discovery, and service. We work at a
human scale to generate big ideas.. As a
community of scholars, we help
individuals question critically, think
logically, reason effectively,
communicate clearly, act creatively, and
live ethically” (University of Oregon
Mission Statement).
The University of Oregon
educates over 24,000 students annually.
This past year, the freshman class broke
a record by having an average incoming GPA of 3.61 and having some of the highest test scores ever
recorded by the university. While the University of Oregon is split by gender almost evenly, the amount of
ethnic diversity helps the university grow and allows students to have the opportunity to learn about
different cultural backgrounds. No matter what background and past you come from, there is a place for
everyone to be themselves at the University of Oregon. In addition to academic excellence and diversity,
the University of Oregon offers students the opportunities to get involved with many activities, in which
ﬁt their interests. Lastly, the athletic programs have excelled in the recent years. You can always catch
students cheering on their classmates at football games, swim meets, tennis matches, and many more.
Our campus is one that gives back to the community and produces high quality students who strive
for innovative personalities and demonstrate what it means to be a person of high morals. The University
of Oregon is more than a place for learning. It is a community of scholars and researchers. It is a campus
ﬁlled with fresh and clean air. It is a place where people love one another. The University of Oregon is
home, and we want to make this your home as well.
Welcome to the University of Oregon!

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Residence life makes up a large part of the University of
Oregon atmosphere. There are 11 residence halls, which
house roughly 4,000 students, and 9 dining centers on our
campus. Our residence halls offer a plethora of
opportunities to become academically involved through
academic residential communities, educational activities
sponsored by student leaders, and opportunities to
connect with faculty advisors throughout the term.
Throughout our halls, you find both co-ed and single
gender floors. We believe that this not only enhances
diversity on our campus, but brings a sense of belonging
through the ability to choose where it is most comfortable
to live.
Our campus has made a major push in the past few years to create a space that includes all
identities. We utilize pronouns not only within our residence halls, but within many classrooms,
programs, and initiatives throughout campus. University of Oregon was ranked in the Top 10
most friendly LGBTQIA campuses, according to Best Colleges. We are super proud of the work
that our campus does to make every student feel welcomed and involved.
Residential Life at the University of Oregon
NRHH at the University of Oregon
The goal of UO NRHH (University of Oregon's National
Residence Hall Honorary) is to recognize those who would
otherwise go unrecognized. We do this by having events
like Random Acts of Kindness Week and writing OTMs.
We also have a goal of bringing service to the residence
halls that could affect the Eugene community.
In the past year alone, the chapter has grown a significant
amount. We're a relatively new chapter, considering UO
NRHH was revived only in 2012, so we had struggled with
membership and running programs. This year, though, our
chapter size has grown twice as large compared to last
year. We’ve made committees a staple of our chapter, and
we have had successful programs planned and executed!
Currently, all of the RHA executive board members are involved in NRHH in some sort of capacity.
Last school year, NRHH funded registration fees for participants in the RHA Leadership Retreat. We
share an office space as well. Beyond this, RHA supports NRHH through all of its events. There are
many opportunities that RHA takes to promote programs that NRHH is facilitating. The impact that
this collaboration brings to campus is huge. While it may not be seen because of the chapter’s small
size, it is definitely felt by the residents that live in the residence halls.

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Residence Hall Association at the University of Oregon
Residence Hall Association, also
known as RHA, is the second
largest student-run organization on
campus. RHA thrives off of student
involvement and facilitates some of
the largest events held on campus.
RHA works closely with several
departments on campus including
University Housing, University
Dining and Catering, and
University Marketing.
RHA at the University of Oregon
is overseen by the executive board, which consists of 5 members. These 5 individuals help
shape the passion and drive throughout the year by facilitating events, leadership retreats, and
seminars to provide an educationally fun experience for all of the residents at the University of
Oregon.
RHA holds General Council
meetings every week on
Wednesday nights. General
Council is a time for each hall
government to send 2
representatives and give input as
to how funds should be spent, hear
from guest speakers, and propose
new ideas to the council. General
Council is the larger format of Hall
Government at the University of
Oregon.
Each of our hall government
members is part of a RHA
committee as a part of being
elected into that role. These
committees include presidents,
RHA representatives, event and
activities representatives, ﬁnance
representatives, and leadership representatives. All of these positions have additional meetings
throughout the week with each RHA exec board member.

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Conference Awards Won (2015-2016)
PACURH 2015 No Frills 2016 NACURH
2016
Won:
Program of the Year:
Hamstock
Best Large School
Spirit
Best Banner
Best Display
Golden Frog Pin
(Erika Goto)
Won:
Community of the
Year: Carson 4
NCC of the Year
(Erika Goto)
Windi Sasaki
Cornerstone award
(Jaqueline Ignacio)
Bid for:
School of the Year
Executive Board
Member of the Year
First Year
Experience
Bid for:
NCC of the Year
Conference Dates
A big part of the spirit and culture at the
University of Oregon is our football team.
With the football home games bring parents,
alumni, and students. Because we are still
waiting on the 2017 football schedule, we
are waiting to decide on which date to host
the conference. As soon as this is released,
which is slated for late December or early
January, we will let the region know. Our
tentative date, however, for the 2017
conference is set to be November 10-12. In
the event that this is a home game, we have
alternative dates ready to go.
The University of Oregon
had major success at
PACURH 2015 in Pullman,
Washington. RHA and
NRHH took 6 delegates, 3
boardroom representatives,
and 1 advisor. Out of the 9
students, 3 were ﬁrst year
students, 3 were NRHH
representatives, 2 were
Resident Assistants and 4
were RHA executive board
members.
Our current RHA and NRHH Executive Board traveled to the NACURH conference last year.
There were many things learned about what it takes to be an important leader within
organizations as large as RHA and NRHH. Most of our executive board members had been to a
conference before, so there was knowledge about how the system works. All of our RHA
members served on task force committees within PACURH, and some hosted programs at
PACURH 2015. Last year, we submitted legislation at No Frills. We are so excited to be a part of
such a larger organization. It is something that provides good for residence halls in the world.
Involvement in PACURH and NACURH

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Justin Hanes
Conference Chair
Erika Goto
Conference Chair
Michael Hardej & Heather Kropf
Conference Advisors
Anna Yee
Registration Chair
Amanda Ivie
Transportation Chair
Amber Schottky
Housing Chair
Danny Lu
Dining Chair
Ruby Nagle
Hospitality Chair
Nikola Tavani
Entertainment Chair
Hannah Allington
Spirit Chair
Kaulana Dilliner
Philanthropy Chair
Lillian Morrill
Programming Chair
Kristy Lu
Technology Chair
Our Conference Team

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Day One, Friday November 10th, 2017
Time Event Location
10:00am-7:00pm Registration Check-In Phoenix Inn & Best Western
By 10:00pm Display Drop Off & Set Up Phoenix Inn
5:00pm-6:30pm Dinner Carson Dining
7:00pm-8:30pm Opening Ceremonies MacArthur Court
8:30pm-9:30pm Combined Social LLC Performance Hall
9:00pm-Midnight Boardroom Straub 156, 145, & 245
9:30pm-10:30pm Swap Shop LLC Sunroom
10:00pm-Midnight Hospitality & Meditation LLC 123 & LLC Piano Room
9:00pm-Midnight REC, Games, Karaoke & Movie Various Locations
Day Two, Saturday November 11th, 2017
Time Event Location
7:00am-8:45am Breakfast Carson Dining
8:00am-11:45am Boardroom Straub 156, 145, & 245
9:00am-9:45am Program Session 1 Straub & LLC Classrooms
10:00-10:45am Program Session 2 Straub & LLC Classrooms
11:00-11:45am Program Session 3 Straub & LLC Classrooms
12:00pm-1:50pm Lunch Carson Dining
1:00pm-4:50pm Boardroom Straub 156, 145, & 245
2:00pm-2:45pm Program Session 4 Straub & LLC Classrooms
3:00pm-3:45pm Program Session 5 Straub & LLC Classrooms
4:00pm-5:00pm Roll Call Straub 156
5:00pm-6:30pm Free Time Hotel & Campus
5:00pm-6:30pm Banquet Preparation MacArthur Court
6:30pm-8:30pm Banquet MacArthur Court
9:00pm-Midnight PACURH Late Night Various Locations
Conference Schedule

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Registration Opens: Monday,
August 15, 2017
Semester School
Deadline:
Friday,
September 15th,
2017
Quarter School
Deadline:
Friday, October
20th, 2017
Semester School
Late Deadline:
Friday,
September 22nd,
2017
Quarter School
Late Deadline:
Friday, October
27th, 2017
Additional Delegate Request
Deadline: Monday, October 27th,
2017
Additional Delegate Registration
Deadline: Sunday, October 29th, 2017
Final Invoices: Wednesday,
November 1, 2017
Final Transportation Details: Friday,
November 3rd, 2017
Registration
Registration will take place through the PACURH
2017 website, which will go live on August 15,
2017. Institutions will be responsible for
completing a school registration, individual
delegate/advisor registrations, and waiver forms.
We will be utilizing Qualtrics, a secure online
platform, for all forms involved. Schools will be
notiﬁed once each step is complete.
The delegation cap for PACURH 2017 will be 7
delegates. This must include at least 1 advisor,
NCC, President of RHA/RSG, and NRHH
Representative. Delegations can request up to 2
additional delegates because the more the merrier!
Our conference price will be $200.86 if we reach
out 400 delegate goal.
Day Three, Sunday November 12th, 2017
Time Event Location
7:00am-8:45am Breakfast Phoenix Inn & Best Western
7:00am-1:00pm Check Out Phoenix Inn
8:00am-10:45am Boardroom Straub 156, 145, & 245
9:00am-9:45am Top 10 Program Session Straub & LLC Classrooms
10:00am-10:45am Top 10 Program Session Straub & LLC Classrooms
11:00am-12:00pm Closing Ceremonies EMU Ballroom
Conference Timeline, Continued

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Transportation from the hotels
to campus will be provided
using our motor pool vans. We
will have 12 reserved vans
throughout the conference,
which can accommodate 12
passengers each. Many of our
volunteers are van certiﬁed
and will be helping you reach your destination safely throughout the weekend. We will always have a
van available, but will be utilizing the shuttle service primarily in the morning and evening, as that is
when it is most necessary to go back to the hotel. Students will being staying at one of the hotels that is
just a short walk from campus. The majority will be staying in the Phoenix Inn Suites, which is a 12
minute walk to campus. Best Western is located just 8 minutes, as well. We do, however, encourage you
to bring a good pair of footwear, as we love being sustainable and reducing our footprint!
Flying into Portland Airport? Check out the
carpet, it’s awesome! We ask that you arrange
your transportation to the University of Oregon
from the airport. In addition, please check out
our recommendations for shuttles. PDX is a
larger airport and will most likely be cost
effective when coming to the conference. PDX is
located 2 hours from the University of Oregon.
Driving to the conference? Great choice! We hope that you will leave your
vehicles at the hotel and utilize our shuttle service. With that being said, any
accommodations can be made, just let us know!
Flying into Eugene Airport? Woohoo! We are
so glad you are here. You can expect to see a
van awaiting your delegation at the arrivals
pick-up area. We will take you directly to your
hotel, where you will be greeted with more
conference staff who are eagerly awaiting
your arrival. Eugene Airport is located 20
minutes from the University of Oregon.
Transportation

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Housing
We will be housing our guests at two hotels close to
campus. Delegates will be housed at the Phoenix
Inn. Advisors and special guests will stay at the
Best Western New Oregon Motel. Phoenix Inn is
about three-quarters of a mile from the center of
campus and only about an eight minute walk. We
will be asking delegates to share queen or king-
sized beds, but we will be sure to accommodate all
preferences noted during registration. The price per
delegate is $56.70 per night.
Both hotels provide wiﬁ, ADA accessibility, a
continental breakfast, amazing locally owned
restaurants within walking distance, and a
variety of games available for check out. We
will be able to host about 400 delegates and
advisors, as well as 50 special guests.
Friday Dinner
Chicken Nuggets
Tater Tots
Fries
Pizza
Corn
Green Beans
Peaches
Soup & Salad
Assorted Fruits
and Vegetables
Saturday Lunch
Cheesy Hamburger
Hash
Sandwich Bar
Pigs in a Blanket
Grilled Cheese
Soup & Salad
Fruit Snacks
Juice
Assorted Fruits
and Vegetables
We are so excited to feature the University of
Oregon’s amazing dining options through a weekend
of childhood throwbacks. Our campus is known for
local and organic choices, with tons of alternatives
for those with dietary restrictions. Carson is a buffet
style dining hall with a plethora of fantastic new
choices everyday.We can not wait for you to
Dining

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Join us on the historically
recognized MacArthur Basketball
Court for your childhood awards
ceremony! Our banquet will
showcase all of the hard work
throughout the PACURH region,
provide an outstanding dinner
prepared by our wonderful catering
team, and give an opportunity to
connect with others throughout the
region.
The banquet will be held on the last
night of the conference on
MacArthur Court. We will start
serving dinner at 6:30, followed by
awards for best roll call, banner, display and overall spirit. We will be giving special awards to all
winners. Be sure to arrive early and get your picture taken with your best pal.
Boardroom hospitality will last throughout the duration of the conference. There will be
coffee, hot and cold water, tea packets, granola bars, Cuties, cups, napkins, and a compost
station.
Delegate hospitality will be each conference night from 10pm-12am. Refreshments will
include decaf coffee, hot chocolate, apple cider, granola bars, Cuties, and select candy treats.
A mediation room will be open throughout the entirety of the conference. Take a break, do
some coloring, eat a snack, and recharge your batteries. This will take place in the LLC
Piano Room.
Hospitality
Menu
Marinated Chicken Breast
Crushed Garlic Chive Potatoes
or
Tuscan Ratatouille Tart
Fire Roasted Vegetables
and
House Green Salad
Elegant Dinner Rolls
Salted Carmel Tart
Banquet

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Entertainment
Keynote Speaker
Christa Keim is a passionate speaker who presents
on ideas such as leadership, college orientation, and
the ethics of values and motivations. She will be
hosting workshops throughout the conference for
both advisors and delegates. Christa is from
Corvallis, Oregon, where she teaches pottery and
leadership. Welcome, Christa!
Friday Night Saturday Night
Time for Recess!
Who is ready to Zumba? Head on over to the newly
renovated University of Oregon Student Recreation
Center for a Top 40 & Zumba dance class!
You can also play basketball, volleyball, badminton,
or simply explore the wonderful facility!
Time for Recess, part two!
Bounce houses, obstacle courses and games, oh my! Get
your heart racing with the Adrenaline Rush obstacle
course as you race your opponent to the finish line. Prefer
to bounce around without all the rush? Then hop on in the
Crayola Castle bounce house! Or, would you rather play
some old classics with a new twist? Try the Basketball
Shoot Out, Knock It Off, and Connect 4!
Karaoke
Would you rather sing your heart out than dance the
night away? Stop by the Living Learning Center
Performance Hall for a karaoke party! Dig up your
talent show acts once again.
Laser Tag
Play in teams of 12 vs 12 and discover who really has
the best aim. Experience a true game of laser tag
with flashing lights and fun music - our referee has
some cool surprises too!
Movie
We are partnering with Ducks After Dark, who
hosts weekly movies for UO students, to put on a
feature film! So take a seat, sit back, and enjoy the
show!
Dance
Use those new moves you learned at Zumba to close
out the night with a blackout dance! LED balloons,
glow sticks and strobe lights will light up the dance
floor, as the student DJ will keep the music playing
and your feet moving all night long!
Games & Hospitality: Kid’s Corner
Not ready for all that playtime? Kid’s Corner is the place for you! Our hospitality rooms feature light
snacks, tea, coffee and more. We will also have board games, coloring pages and phone charging stations!
Plus, UO Think.Play will be hosting a video game tournament.
Swap Shop
Ready, Set, Swap! Grab your school swag and head over to Swap Shop! Trade for some awesome swag
from other institutions.

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Friday
Senior Year School Pictures
Throw on your school gear and
lets get excited! Our conference
photographer will be taking
your pictures, just like on picture
day. Show your school pride and
get creative!
Saturday
Throwback to your Childhood
Overalls, pony tails, and light up
shoes. Dress like your early
childhood days in elementary
school. We will be taking class
pictures, so make sure everyone
is in attendance!
Sunday
Conference Shirt Day
Good morning, everyone! Lets
represent the PACURH region
by wearing our awesome shirts.
We will take one last photo as a
group at the conclusion of the
conference!
Category Description
Banner Banner must be a 1920x1080 pixel format so it can be displayed electronically at the
banquet showing of banner submissions. The banner must include:
a reference to the conference theme, the institution name, delegation representation
and the PACURH logo.
Display The display must be a 3D diorama with a 30x30 inch base. In order to accept
submission, display must be brought with delegates to the conference, not shipped.
The display must include: a reference to the conference theme, the institution name,
delegation representation and the PACURH logo.
Roll Call Video Must be submitted via a YouTube link not exceeding 1 minute. Roll call video must
introduce all the delegates while incorporating the theme of the conference as well as
school spirit.
Programs To encourage submission of programs, points will be awarded for submissions,
chosen programs and winning programs.
Social Media Additional points will be given to schools who use PACURH hashtags on social
media before and during the conference. Points will also be given to schools who
answer ribbit questions from the newsletter.
Spirit Stick At the end of each day, the “spirit stick” will be awarded to the school who engaged
in spirit chants as well as maintained spirit throughout the day. The school who wins
the stick at the end of the day will be responsible for decorating and returning it the
next morning to be handed off to another spirited delegation.
Conference
Scavenger Hunt
Join us throughout the weekend in our University of Oregon campus scavenger hunt.
We will be doing this in partnership with Snapchat. Take a picture, use the filter, and
post it to our conference hashtag. The top three delegations who earn the most points
throughout the weekend will be recognized at our closing ceremonies on Sunday.
Flash Mob Are you ready to do something big? Create a flash mob with your delegation! Make
sure to incorporate a childhood song, dance, and outfit. To earn even more points: pair
up with another school! Lets see what you’ve got!
Conference Spirit
*Look at “Kids Think Green!” for additional sustainability points*

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Programming
Programming Timeline
Programming
Submission
Opens
Monday, September
25th, 2017
Program
Submission
Early Deadline
Friday, October 13th,
2017
Program
Submission
Final Deadline
Friday, October 20th,
2017
Program
Selection
No later than
Tuesday, October
31st, 207
Program Category Category Description
Leadership: Be the Line Leader Leadership is important in every aspect of life. The
leadership category will provide programs that not
only help you become a leader in your institutions,
but also how to become a leader in your community.
They will give you a diverse array of how to become a
leader in your life.
Community Service/Sustainability: Clean Up Your
Own Mess
Community service and sustainability are very
important to maintaining a clean and healthy
environment. Institutions can share how they are
being proactive to help make their campus a better
place.
Health and Wellness: Always Eat Your Veggies With the stresses of school, work, and extracurricular
activities, we often forget that we need to take care of
ourselves. Taking a nap and eating cookies is one way
to de-stress, but these programs will teach you how to
live a healthy, balanced lifestyle.
Networking: Making New Friends and Keeping the
Old
Networking is one of the most important things to
learn how to do and learn how to do well. Programs
in this category will give you tips on good networking
skills and how maintain strong relationships.
Diversity: Everyone Matters The diversity of your institution and acceptance
towards everyone who goes there is crucial in making
students feel safe and accepted. These programs will
teach you how their campus is consistently bring
diversity and acceptance onto their campus.
Programming

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Bags of Love is a local non-profit organization dedicated
to helping children in need around the Eugene-
Springfield area, which ultimately fits with our theme of
the conference. We have budgeted each school to donate
$50, which we will then use to buy necessary supplies to
put together care packages, or better known as “bags of
love.” Conference
attendees will be
putting together the
care packages when
they arrive at the conference. Each bag of love will
have a variety of supplies in it, including toiletries
(eg. shampoo, soap, hand-sanitizer, toothbrush,
toothpaste, kleenex, etc.), toys (eg. stuff animals,
books, etc.), clothing (eg. socks, underwear, t-shirts,
etc.), and a handcrafted quilt provided by Bags of
Love. These supplies will then be put into a
handcrafted bag also provided by Bags of Love and
will be distributed to different children in need
around the local community. This is not only an
amazing opportunity to serve the greater community,
but a fun hands-on activity to bond with your fellow
delegates!
Philanthropy
All of the spaces that we will be utilizing throughout the
conference at the University of Oregon is ADA accessible.
Our campus is relatively flat and will not provide any
difficult mobility issues. However, we will be running our
accessibility shuttle that will assist those in need from any
destination on campus. We have already started working
with our Accessible Education Center to ensure that we are
providing what is best for the delegates of our conference.
Sign language interpreters, wheelchairs, and TTY/ TDD can
be accommodated upon request.
ADA Accessibility

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University of Oregon facilities are nothing but
amazing. Some of our buildings have historical
background that we hope to share with you during
the conference. Ever seen Animal House? Parts of
that movie were ﬁlmed right where we will be
hosting the conference, in the Erb Memorial Union.
Straub Hall is the location for many of our events as
well. This building is connected to one of our 9
residence halls and features spaces for classrooms.
In addition, we will also be using the Living
Learning Center, a popular choice by many groups
to utilize space.
Facility Facility Type Use of
Facility
Carson Dining Hall Friday dinner &
Saturday lunch
Erb Memorial
Union
Meeting Space Programming
Erb Memorial
Union
Ballroom Closing
Ceremonies
Gerlinger Recreation
Center
Entertainment
Living Learning
Center
Residence Hall
& Classrooms
Entertainment,
Programming
and Hospitality
MacArthur
Court
Basketball Court Banquet &
Opening
Ceremonies
Straub Hall Classrooms Boardroom &
Programming
Student
Recreation
Center
Recreation
Center
Entertainment
and Late Night
Facilities

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In order to support our classroom of awesome delegates, we need volunteers to ensure a smooth
weekend of success! Conference Co-Chairs will be overseeing a committee of students that will work
to recruit a strong team of people. In addition to the Co-Chairs overseeing the committee, there will
be a professional advisor supporting these students, as well. The volunteer committee is going to be
responsible for targeting organizations that work closely with the Division of Student Life. Potential
volunteers will come from the Holden Center (community service oriented organization), Residence
Hall Association, Hall Governments, the Associated Students of the University of Oregon and many
more student organizations. In addition, we will be having a large portion of the Student Leaders
(RA) be a part of the volunteer team as well.
Volunteers will be working for 3-4 hours at a time, with breaks scheduled in order to respect their
health and self care. We will provide a hospitality room for volunteers to refresh and take a moment
to breathe. Volunteers will also be provided with a conference T-shirt.
Volunteer Training
Volunteers will have the opportunity to go through two different trainings before the conference. One
of these trainings will be focused on creating a larger picture as to what PACURH means and stands
for. This meeting will include governing documents, past conference examples, and a time for
question and answers. The other training will focus more on logistics for the conference and what
will be happening. Additionally, we will take a large amount of time to discuss safety and emergency
management within the volunteer role. We plan on having a professional member from the Ofﬁce of
Emergency Management come and speak with us on how to educate our team in a thorough and
efﬁcient way.
Example of Roles:
Assistance in conference: Giving directions to delegates, advisors, and special guests will be the main
task of this role. These volunteers will have campus maps and contact information for the chairs of
the conference.
Special Events: These people will be in charge of helping create events within the conference. Events
include but are not limited to board room, entertainment in the night, and the banquet. These shifts
may last longer than 4 hours, but will include ample opportunities for rest.
Runners: Runners are in charge of acting as a liaison between any conference chair and the overall
production conference as a whole. Runners will work with the chair closely to decide what needs to
be implemented and what can be done.
Volunteers

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Safety & Security
The safety of delegates at the Regional Leadership
Conference is the number one priority to the
conference staff when planning this event. We will be
working closely with University Housing and Student
Life to create a plan that prioritizes delegate safety. The
Eugene community is a safe city that has a plethora of
police officers on duty at all times. In addition to
Eugene Police Department, our campus is provided
with the University of Oregon Police Department. Our
police officers are fully sworn in officers whose duty
and desire is to protect the campus. All of our
buildings, especially the residence halls, are equipped
with key card only access at all times throughout the
day. UOPD is very efficient in ensuring all halls are kept safe and respond quickly in times
of emergency.
Our campus is beyond safe. We have several services on our campus funded to help
provided students with a better sense of security about being within our community. Like
most universities, we employ emergency boxes all around campus that can call UOPD at
any time in the day. These are equipped with video cameras and a phone. In addition to
these, our student government provides “Safe Ride,” an alternative for those at night who
feel uncomfortable walking at night. Safe Ride picks people up and transports them home,
no questions asked. Our public safety team is also very active in walking assists when Safe
Ride is overloaded with requests.
Our goal for the wrap up report is to be as
efficient and productive as possible
immediately following the conference. We
will implement a schedule in which we
will expect all conference chairs to have
portions of the wrap up report finished
and submitted. The final wrap up report
will follow the original theme of our
conference, Our Leadership Playground.
Our final wrap report will be finished no
later than January 12th, 2018.
Registration for delegates will be available on
the conference website. The website will include
any information relating to the conference. We
will utilize the Guidebook app as a resource for
attendees. The Guidebook will have information
such as, a campus map and conference schedule,
readily available to help attendees navigate
throughout the conference.
Twitter, Facebook & Snapchat will be used
throughout the conference for updates and
spirit.
Wrap Up ReportTechnology

!23
November 2016
• Present bid to PACURH
June 2017
• Conference update to the RBD
• Potential site visit
December 2016
• Finalize hotel options based on football
schedule
July 2017
• Potential site visit
January 2017
• Finalize insurance needs & sign off
• Finalize reservations with facilities
• Agreement with philanthropy
• Contract with dining & hotel signed
August 2017
• Website & registration go live
February 2017
• Contract with entertainment vendors
• Work on sponsorships
September 2017
• Semester registration deadline
March 2017
October 2017
• Quarter registration deadline
• Additional delegates granted
April 2017
• Place order for t-shirts & swag
November 2017
• Final invoices & transportation details sent
• Regional Leadership Conference 2017
• Start wrap-up report
May 2017
• Social media outlets go live
December 2017 & January 2018
• Finalize wrap-up
• Finalize & submit wrap-up report
Conference Timeline
The University of Oregon engages and connects with tons of highly known sponsors that help
make our University successful. We plan to work with these companies, as well as our
development ofﬁce to create a strong list of vendors that can help make this conference
successful.
Some of our potential sponsors: Nike, Pepsi,
Tracktown Pizza, Dough Co, Residence Hall
Association, KWVA, UO Catering, UO Dining,
University Housing
Sponsorships

!24
Conference Budget
Item Budget 250 300 350 400 450 Notes
PACURH Regional Add-On Fee $17.00 $17.00 $17.00 $17.00 $17.00 $17.00 $10.00 USD/delegate
PACURH ADA Compliance Add-On Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0 USD/delegate since ADA
Compliance Fund currently full
ADA Compliance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Covered by PACURH as needed
Guidebook $924.00 $6.70 $3.08 $2.64 $2.31 $2.05
Administrative Costs/Supplies $300 $1.20 $1.00 $0.86 $0.75 $0.67 Office supplies
Awards $100 $0.40 $0.33 $0.29 $0.25 $0.22
Printing certificates, possible
plastic duck trophies
Bank Fees 0 $0.00 $0.00 $0.00 $0.00 $0.00 Covered through housing accounts
Banquet Decorations $300.00 $1.20 $1.00 $0.85 $0.75 $0.67 Center pieces, wall decor, placemats
Communication 0 $0.00 $0.00 $0.00 $0.00 $0.00 Will request through RHA
Conference Booklets $200.00 $0.80 $0.68 $0.57 $0.50 $0.44 Printing handouts of schedule
Dining - Friday Dinner Flat $8.25 $8.25 $8.25 $8.25 $8.25 Carson dining
Dining - Saturday Breakfast $0.00 $0.00 $0.00 $0.00 $0.00
At the hotel/possiblity of
Carson dining
Dining - Saturday Lunch Flat $8.25 $8.25 $8.25 $8.25 $8.25 Carson dining
Dining - Saturday Banquet $16,410.50 $37.00 $37.00 $37.00 $37.00 $37.00
Through catering including
services/linens
Dining - Sunday Breakfast $0.00 $0.00 $0.00 $0.00 $0.00 At the hotel
Entertainment $3,276.00 $13.10 $10.92 $9.36 $8.19 $7.28
Activities for both Friday
and Saturday night
Facilities $2,700.00 $10.80 $9.00 $7.71 $6.75 $6.00 Mac Court/EMU Ballroom
Goodie Bag/Draw String Flat $7.00 $7.00 $7.00 $7.00 $7.00
Draw string + extra goodie
bag items (snacks, pen, notepad)
Hospitality Flat $6.50 $6.50 $6.50 $6.50 $6.50
Flat rate per person -
beverages, snacks
Housing (Phoenix Inn) $56.70 $56.70 $56.70 $56.70 $56.70 Price per delegate at Phoenix inn.
Insurance $0.00 $0.00 $0.00 $0.00 $0.00
None, provided by
University per Andre
Nametags Flat $3.00 $3.00 $3.00 $3.00 $3.00 Lanyards, plastic covers
Philanthropy $2,500.00 $10.00 $8.33 $7.14 $6.25 $5.56 $50 from each delegation
Programming $100.00 $0.40 $0.33 $0.29 $0.25 $0.22
Safety $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Signage $100.00 $0.40 $0.30 $0.29 $0.25 $0.22
Cover emergency printing,
use most through housing marketing
Joint Social $300.00 $1.20 $1.00 $0.85 $0.75 $0.67 Snacks
Social - Advisors $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Speaker $1,000.00 $4.00 $3.33 $2.86 $2.50 $2.22 For speech + workshops
Spirit $100.00 $0.40 $0.33 $0.29 $0.25 $0.22 Spirit stick, any awards
Transportation 1,548.00 $6.19 $5.16 $4.42 $3.87 $3.44 Motor pool - 12, 12 person vans
T-Shirts Flat $5.00 $5.00 $5.00 $5.00 $5.00
Potentially use ooshirts.com
- one print color
Website $100 $0.40 $0.33 $0.29 $0.25 $0.22 Squarespace?
Volunteers $600.00 $2.40 $2.00 $1.71 $1.50 $1.33 Food
$0.00 $0.00 $0.00 $0.00 $0.00 165.60 total
Subtotal Cost/Subtotal Cost per Delegate $208.29 $195.82 $189.12 $174.07 $180.13 Figures in $USD

!25
Budget, Continued
RBD, Special Guests & Conference Staff (Compensated Spots)
Item Budget 250 300 350 400 450 Notes
RBD Site Visit-Lodging $150 $0.60 $0.50 $0.43 $0.38 $0.33
Accommodation for 2 nights for the
Advisor, Director, and ADAF to Site
Visit - Work with Res Life - $25/per
night per person
RBD Site Visit-Meals $550 $2.20 $1.83 $1.57 $1.38 $1.22
Meals for Advisor, Director, ADAF,
Conference Chair(s), Conference
Advisor(s)
RBD Site Visit-Travel $1,200.00 $4.80 $4.00 $3.43 $3.00 $2.67
Travel for the Advisor, Director,
and ADAF to Site Visit
RBD Travel $2,500.00 $10.00 $8.33 $7.14 $6.25 $5.56
Travel for 8 RBD Members to
the Conference
NWACUHO/WACUHO,
OCM Housing $436.32 $1.75 $1.45 $1.25 $1.09 $0.96
2 single rooms for 2 nights - 218.16
per room for 2 nights
RBD and NACURH Guest
Housing and Preconference Housing $2,316 $9.26 $7.72 $6.62 $5.79 $5.15
8 beds for 1 night, 12 beds for the
following 3 nights
RBD and NACURH Guest
Preconference Food $340 $1.36 $1.13 $0.97 $0.85 $0.76
Meals for 8 people for 1 days
, meals for 12 people for 1 day -
$8.50/meal with 2 meals a day,
complimentary breakfast at hotel.
RBD, NACURH Guest, OCM,
WACUHO/NWACUHO Dining $238 $0.95 $0.79 $0.68 $0.60 $0.53
Food for 14 compensated guests for
all meals - $8.50/person each meal
for Friday dinner and Saturday lunch
WACUHO/NWACUHO Banquet $518 $2.07 $1.72 $1.48 $1.30 $1.15 $37/person
RBD, NACURH Guest,
OCM, WACUHO/NWACUHO
Nametags $42 $0.16 $0.14 $0.12 $0.11 $0.09 for 14 persons, $3/per person
RBD, NACURH Guest,
OCM, WACUHO/NWACUHO
Conference Notebooks $28 $0.11 $0.09 $0.08 $0.07 $0.06 for 14 persons, $2/per person
WACUHO/NWACUHO Conference
T-Shirts/Souvenirs $98 $0.39 $0.32 $0.28 $0.25 $0.22 for 14 persons, $7/per person
Conference Staff Housing $0 $0.00 $0.00 $0.00 $0.00 $0.00
If needed; 1 room per building
maximum
Conference Staff Food $255 $1.02 $0.85 $0.73 $0.68 $0.57
Maximum of 15 persons - all meals
- as per PACURH policy -
$8.50/person each meal for Friday
dinner and Saturday lunch
Conference Staff Banquet $555 $2.22 $1.85 $1.59 $1.39 $1.23
Maximum of 15 persons at the
banquet per PACURH policy -
$37/person
Conference Staff Recognition $100.00 $0.40 $0.33 $0.28 $0.25 $0.22 Maximum of $100 per PACURH policy
Conference Staff T-Shirts $100 $0.40 $0.33 $0.28 $0.25 $0.22 $5/person x 20
Conference Staff Nametags $60 $0.24 $0.20 $0.17 $0.15 $0.13 $3/person x 20
Additional Cost per Delegate (Compensated Spots) $37.33 $31.58 $27.10 $23.79 $21.07 Figures in $USD
Total Registration Cost/Delegate $238.62 $220.40 $209.22 $200.86 $194.20 Figures in $USD
Advisor Cost
Item Budget $250.00 $300.00 $350.00 $400.00 $450.00 Notes
Reduced Cost for Regular Delegate Housing Not Needed$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Housing Cost for Advisor Double $0.00 $109.08 $109.08 $109.08 $109.08 $109.08
Conference Buffer/Round Up (Advisor Double)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Put as $0 in a bid budget
Total Cost-Advisor in a Double $291.60 $272.78 $261.60 $253.24 $241.35 Figures in $USD
Housing Cost for Advisor Single $0.00 $218.16 $218.06 $218.06 $218.06 $218.06
Conference Buffer/Round Up (Advisor Single)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Put as $0 in a bid budget
Total Cost-Advisor in a Single $400.68 $381.76 $370.58 $352.22 $350.33 Figures in $USD

!26
Sponsorship
Item Budget $115.00 $100.00 $125.00 $150.00 $175.00
ADA Compliance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Covered by PACURH as needed
OCM Social $100.00 $0.00 $0.00 $0.00 $0.00 $0.00 Advisor Social
UO Residence Life $0.00 $0.00 $0.00 $0.00 $0.00 Facilities, printing
UO Dining $0.00 $0.00 $0.00 $0.00 $0.00 Discounted meals
Student Union $0.00 $0.00 $0.00 $0.00 $0.00 Facilities - EMU/Straub
UO RHA $0.00 $0.00 $0.00 $0.00 $0.00 Capital Improvement - walkie talkies
$0.00 $0.00 $0.00 $0.00 $0.00
Total $0.00 $0.00 $0.00 $0.00 $0.00 Figures in $USD
Total Registration Cost/ Delegate w/Sponsorship $239.22 $220.40 $209.22 $200.86 $188.97 Figures in $USD
Conference Buffer/Round Up (Regular Delegate)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Put as $0 in a bid budget
Total Final Registration Cost/ Delegate w/Sponsorship - regular delegate$239.22 $220.40 $209.22 $200.86 $188.97
Add On Fees
Item Budget $115.00 $100.00 $125.00 $150.00 $175.00 Notes
Transportation $26.50 +
Omni Shuttle: $26.50/van +
$5 additional for each person
(10 person van)
Lunch to-go 10.95/person
Foreign Exchange Cost Budget $115.00 $100.00 $125.00 $150.00 $175.00 Notes
CAD Dollars $48.42 $48.42 $54.21 $45.34 $39.42 $35.20
This row is in $CAD. Everything
except this row is in $USD. Exchange
rate will be checked upon final
approved cost. As of September
2, 2012: $1.00 USD = $0.9856 CAD
Exchange Rate ($1 USD = $ ___ CAD) 0.9856 Advisor Single$48.42 Advisor Double$48.42
Budget, Continued

!28
Host Acknowledgement Form, Continued

!29
Host Acknowledgement Form, Continued

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