Version 4




            Olympus
WinScribe for your industry



                          For Legal


                               For Medical


        ...
How WinScribe benefits your environment

                           MEETING        FEE EARNERS –
                         ...
System
Architecture
DICTATION /
  RECORDING
INPUT DEVICES

                                                                              Meeti...
v4 – Feature Overview
v4: Workflow Manager – Example I



   Author
                                                      ...
v4 – Feature Overview
v4: Workflow Manager – Example II

  Author                                               Unavailabl...
v4 – Feature Overview
v4: Workflow Manager – Example III

                                                                ...
v4 – Feature Overview

v4: Workflow Manager Overview

 Common usage scenarios:
 » Redirecting jobs sent to a typist group ...
v4 – Feature Overview

v4: Workflow Manager Overview

 One to One
 Routing
 » Set up one to one
 relationships between
 au...
v4 – Feature Overview

v4: Workflow Manager Overview

  Workflow Steps
  Choose workflow options to create steps taken wit...
v4 – Feature Overview

v4: Workflow Manager Overview

 Update
 Workflows
 » Search for already
 created workflows
 with a ...
v4 – Feature Overview

v4: WinScribe Client (Typist)
Faster Transcription
• Transcribe from remote locations
• Automatic prioritisation of jobs
• Automatically load and popula...
v4 – Feature Overview

v4: New Citrix Importer & Terminal Services

  New Citrix / TSE Clients

  » Updated clients for bo...
v4 – Feature Overview

v4: Thin Client Supports:

                      »HP
                         »HP 5720
            ...
v4 – Feature Overview

v4: Importer Hardware Compatibility List

 Importer v4 Overview
 » Importer supplies compatibility ...
v4 – Feature Overview

v4: Importer now in Web Installer
v4 – Feature Overview

v4: Importer Audio Format Update

 .WAV (format must be supported by CODECs installed on the
 PC).
...
v4 – Feature Overview

v4: Technical Overview – Infrastructure Changes

 System Infrastructure Changes

 » All WinScribe ....
v4 – Licensing

v4: New License Server - Overview
Mobility Suite
v4 – Feature Overview

v4: WinScribe Mobility
     WinScribe for the BlackBerry
     – Currently being deployed in 40+ sit...
v4 – Mobility Suite

 v4: WinScribe Mobility Suite - BlackBerry



» WinScribe for BlackBerry® Smartphone
Enabling greater...
BlackBerry® - General
Overview
                Special Features:
                    » Constant Job Feedback from Server:
...
BlackBerry® - General
Overview
                Special Features:
               » Insert & Overwrite option
              ...
BlackBerry® - General
Overview
» Multiple Communication methods:
   » ASP
   » Web Service
   » Email & SMTP
   » File Upl...
BlackBerry® - Intelligent work



        Insert/
        Overwrite                  Insert/ Overwrite


                 ...
BlackBerry® - The Facts

 » Considerations:
     » RIM OS 4.2.1 and above


 » WinScribe for BlackBerry Smartphones suppor...
v4 – Mobility Suite

v4: WinScribe Mobility Suite – iPhone



» WinScribe for iPhone
In today’s environment it is highly i...
iPhone - General Overview
The iPhone application integrates with WinScribe’s
digital dictation workflow system, allowing u...
v4 – Mobility Suite

v4: WinScribe Mobility Suite – Web Uploader



» WinScribe Web Applications
Web Uploader

 » Rapid transfer - Upload up to 5 jobs simultaneously
    » Create a Job Default for all 5 to gain time
   ...
Web Uploader

 » …choose your Typist
 » Choose your Job Type
 » Include Notes
 » Send the job!
Voice Forms
What is a VoiceForm?
     Voice Forms makes it easier to dictate structured
      forms
     Voice Forms makes it easier...
South Africa
WinScribe in South Africa
   •   Existing Installations
       •   Legal Firms
       •   Audio Visual (partners)
       •...
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Win Scribe V4 Introduction

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Introduction to the very latest from WinScribe.

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Win Scribe V4 Introduction

  1. 1. Version 4 Olympus
  2. 2. WinScribe for your industry For Legal For Medical For Corporate
  3. 3. How WinScribe benefits your environment MEETING FEE EARNERS – RECORDING OFFICE BUSINESS TRAVEL REMOTE OFFICES HOME STUDY / OFFICE FEE EARNER - HR DEPARTMENT OFFSITE
  4. 4. System Architecture
  5. 5. DICTATION / RECORDING INPUT DEVICES Meeting Recording WINSCRIBE TYPISTS (in the practice or from home) Dictate using Blackberry , iPhone, Smart Phone and send Audio via BIS or 3G or use VoIP or Landline connections Cellular Phone/ VoIP / Land Line Smartphone telephone Input
  6. 6. v4 – Feature Overview v4: Workflow Manager – Example I Author The job is creates a Typist Group transcribed dictation and and sends completed for typing Author Typist The transcribed document can be returned for Based on the job type, jobs online review / editing are routed to the correct person or group of people using backend rules
  7. 7. v4 – Feature Overview v4: Workflow Manager – Example II Author Unavailable sends Job to dedicated Typist Author Preferred Typist Route to Outside of hours defined typist group Typist Group A Route to Automatic forwarding of the job next based on following condition: defined » Typist is Online / Offline typist group » Typist is outside of working hours » Exceeded turnaround time Typist Group B
  8. 8. v4 – Feature Overview v4: Workflow Manager – Example III Automatic OPTION B Email to Schedule Author – Alarm sends Typist is not Job available automatically Author sends Job to dedicated Typist Author Preferred Typist OPTION A Author redirects to Typist Group A Automatic forwarding of the job including Email Alarms for the following condition: » Typist is Online / Offline Typist Group A » Typist is outside of working hours » Exceeded turnaround time
  9. 9. v4 – Feature Overview v4: Workflow Manager Overview Common usage scenarios: » Redirecting jobs sent to a typist group directly to an authors preferred typist » Redirecting jobs to after-hours typing group » Returning incomplete jobs from after-hours group to preferred typist » Escalating jobs that have waited too long » Notifying typists by email when they get a priority job » Redirecting jobs to groups that have available typists » Notifying managers, authors or typists by email when jobs have waited too long
  10. 10. v4 – Feature Overview v4: Workflow Manager Overview One to One Routing » Set up one to one relationships between authors and typists » Define an alternate typist for each author » Use new alarm and workflow features to redirect work between preferred typists, alternate typists and typist groups
  11. 11. v4 – Feature Overview v4: Workflow Manager Overview Workflow Steps Choose workflow options to create steps taken within the workflow such as: » Always redirect to a defined typist or typist group » Redirect jobs based on availability to a typist or typist group based on typists logged into the WinScribe system » Redirect work to a typist or typist group based on defined schedules
  12. 12. v4 – Feature Overview v4: Workflow Manager Overview Update Workflows » Search for already created workflows with a built in search tool, or scroll through a list of workflows. » Remove or redefine workflows and their parameters and/or modify steps within a workflow
  13. 13. v4 – Feature Overview v4: WinScribe Client (Typist)
  14. 14. Faster Transcription • Transcribe from remote locations • Automatic prioritisation of jobs • Automatically load and populate templates • Share work amongst groups Easier Transcription Management • Manage staff in your group from a single interface • Easily move typists between groups • View staff who are logged in • Re-allocate work between typists or groups
  15. 15. v4 – Feature Overview v4: New Citrix Importer & Terminal Services New Citrix / TSE Clients » Updated clients for both applications: » Increased audio quality and playback; » Added support for new hardware » Digital Portable Citrix/TS Support: Auto Transfer » Client machine connections to the Citrix/TS server now allow for audio files on attached digital portables to be automatically transferred to the Citrix/TS server » New Citrix ICA client 10.2 supported » Citrix ICA Supported: v9.1, 9.2, 10.0, 10.1 & 10.2
  16. 16. v4 – Feature Overview v4: Thin Client Supports: »HP »HP 5720 »Neoware »Neoware CA9 »Sumo »Sumo ST166 »Wyse »Wyse 9150se »Wyse s90 »Wyse v90 »Wyse v90L Note: WinScribe, as well as a majority of hardware providers, DOES NOT support Windows CE and LINUX based thin clients. The latest Wyse Thin Client OS is not compatible as it does not provide support for 3rd party application & hardware.
  17. 17. v4 – Feature Overview v4: Importer Hardware Compatibility List Importer v4 Overview » Importer supplies compatibility to: » Philips series » DPM 9600 series » DPM 9500 series » DPM 9370 » Olympus series » DS-5000/iD » DS-4000 » DS-3300 » DS-2300
  18. 18. v4 – Feature Overview v4: Importer now in Web Installer
  19. 19. v4 – Feature Overview v4: Importer Audio Format Update .WAV (format must be supported by CODECs installed on the PC). .BWF (.WAV) .DSS .DS2 .VOX (must be in Dialogic 8khz ADCPM format). .MP3 .RAW .G726 .OGG .G721 .MPC .MP2 .WMA .DPF .SPX
  20. 20. v4 – Feature Overview v4: Technical Overview – Infrastructure Changes System Infrastructure Changes » All WinScribe .Net apps. converted to .Net 3.5 SP1 » Vista & Windows 7 support (except Home Basic) for laptops, servers » All product can be installed on Windows Server 2008 » WinScribe to operate on 64 bit Windows operating systems in 32 bit emulation mode
  21. 21. v4 – Licensing v4: New License Server - Overview
  22. 22. Mobility Suite
  23. 23. v4 – Feature Overview v4: WinScribe Mobility WinScribe for the BlackBerry – Currently being deployed in 40+ sites – New: Insert & Overwrite – New: 256 Bit Encryption Pocket Author & Pocket Author for Healthcare – Windows Mobile 6 WinScribe for Smartphone application – User Interface identical to BlackBerry – Nokia compatibility WinScribe for iPhone – Dictation sent directly to a WinScribe server through a secure HTTPS transmission – Supports iPhone devices running iPhone OS v. 3.1.3 and above
  24. 24. v4 – Mobility Suite v4: WinScribe Mobility Suite - BlackBerry » WinScribe for BlackBerry® Smartphone Enabling greater collaboration, improved productivity, and responsiveness is the foundation to improved business performance. To achieve these benefits, it is important that organizations connect their mobile workforce with their core business applications such as internet, email, and dictation.
  25. 25. BlackBerry® - General Overview Special Features: » Constant Job Feedback from Server: All jobs are updated with 4 available status: »Security » On the device, the dictations are encrypted if on the SD Card or are stored in the applications private memory. » For file transport, they can be sent via the BES and/or BIS using their built in encryption or can be sent directly via HTTPS
  26. 26. BlackBerry® - General Overview Special Features: » Insert & Overwrite option » Menu displays status in bottom left corner » Three Recording Displays » Standard » Vibration + Standard » Red Flashing » Job Priority » Send priority jobs using Job Types
  27. 27. BlackBerry® - General Overview » Multiple Communication methods: » ASP » Web Service » Email & SMTP » File Upload Job sent via ASP Job sent via Web Service Job Emailed/ Via SMTP Mobile Upload Job WinScribe Author Type/ HTTP Server »Full support of: » BlackBerry Enterprise Server » BlackBerry Internet Server »We can work with or without = Unique
  28. 28. BlackBerry® - Intelligent work Insert/ Overwrite Insert/ Overwrite High Dictation Storage High Dictation Storage Selection of Job Types Long dictations (30 min.+) Selection of Job Types Rechargeable batteries Immediate transmission Long dictations VERSUS (30 min.+) Dynamic Job Feedback Feedback from all Jobs Rechargeable 128bit Password protected batteries Single tool – dual utility Slide Switch Cheaper – single cost of ownership
  29. 29. BlackBerry® - The Facts » Considerations: » RIM OS 4.2.1 and above » WinScribe for BlackBerry Smartphones supports BlackBerrys running V4.2.1 and above of the operating system including: » BlackBerry 8800 range series » BlackBerry 8300 Curve » BlackBerry 8100 Pearl » BlackBerry 8700 range series » BlackBerry Bold 9000 » BlackBerry Bold 9700 » New Models that support V4.2.1 and above » WinScribe developed solution » Ability to integrate and adapt the product to customer requests
  30. 30. v4 – Mobility Suite v4: WinScribe Mobility Suite – iPhone » WinScribe for iPhone In today’s environment it is highly important that an organization’s executives have the ability to be totally mobile while still having access to their core business applications such as internet, email and dictation. With this in mind, WinScribe has developed WinScribe for iPhone, a dictation application offering a sleek interface for dictating on iPhones.
  31. 31. iPhone - General Overview The iPhone application integrates with WinScribe’s digital dictation workflow system, allowing users to check the status of dictations sent from their iPhones and the progress of the transcribed text. Dictations can be sent directly to a WinScribe server through a secure HTTPS transmission, enabling secure client data transmission. Customizable user fields allow for more detailed information and better workflow management. For faster transcription turnaround, WinScribe for iPhone allows you to prioritize dictations. This lets transcriptionists know which jobs are urgent. Preloaded user defaults allow executives ‘on-the-go’ to dictate with a click of a button. Just record and send.
  32. 32. v4 – Mobility Suite v4: WinScribe Mobility Suite – Web Uploader » WinScribe Web Applications
  33. 33. Web Uploader » Rapid transfer - Upload up to 5 jobs simultaneously » Create a Job Default for all 5 to gain time » Or handle each Job individually » Information – Track the status of your jobs at any moment » Including jobs in the office and out of the office » Workflow ready – Select your Job types & WinScribe does the rest » Follows the same workflow logic or…
  34. 34. Web Uploader » …choose your Typist » Choose your Job Type » Include Notes » Send the job!
  35. 35. Voice Forms
  36. 36. What is a VoiceForm?  Voice Forms makes it easier to dictate structured forms  Voice Forms makes it easier to transcribe structured forms  Integrated with standard WinScribe telephony  Interface is free of charge!  Who uses them?  Police Officers  Support engineers  Surveyors  Anyone who creates structured reports
  37. 37. South Africa
  38. 38. WinScribe in South Africa • Existing Installations • Legal Firms • Audio Visual (partners) • IT Partners (Thin client, etc) • Medical (Radiology | Pathology | Cardiology) • Insurance • Government Departments • Court Recording • Conference Recording • WinScribe has been in SA for 14 years • 80% of Radiology practices currently run WinScribe • Established offices in Johannesburg – support countrywide Contact us on: +27 11 887 1056 www.winscribe.co.za

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