Checklist for museums, institutions, for implementing Open Data. Checklist was part of the workshop The Rijksmuseum Hacking Experience, Barcelona 2012. Inge Giesbers &Lizzy Jongma, Rijksmuseum.

1. Analysis pro’s and con’s Open Data
Pro’s (arguments in favor of implementing Open Data):
1Agree 2 Neutral 3Disagree
Open data is in line with public mission of museums O O O
Open data increases channels to end users O O O
Open data increases relevance O O O
Open data will lead to data enrichment O O O
Open data will add to brand value O O O
Open data will lead to specific funding opportunities O O O
Open data will lead to desired spillover effects O O O
e.g. new ways to earn money, increase audiences etc.
Open data will lead to new customers O O O
Open data will help building/gaining expertise O O O
Other arguments: …….
Which arguments are relevant for your institution? ……..
Con’s (arguments againstimplementing Open Data):
1 Agree 2 Neutral 3 Disagree
Open data will lead to loss of income/potential income O O O
Open data will lead to a loss of (online-) visitors O O O
Unwanted spillover effects O O O
e.g. someone else will earn money with your collection
Loss of attribution O O O
e.g. People don’t know that the real object is in your museum
Loss of (control of) quality O O O
Other arguments: …….
Which arguments are relevant for your institution? ……..
Question marks (questions you need to answer before you can make an argument about Open
Data):
1.
2.
3.

2. Checklist Implementation Open Data
Institutional Policies
1. Do you have policies implemented for Open Data and/or sharing digital (meta-) data?
o Yes
o Yes, we share under the following conditions…
o No
2. Do you have a (potential) business model with regard to selling digital (meta-) data?
o Yes, we sell digital (meta-)data
o No, but we think we can make money selling our (meta-)data
o No
3. How can Open Data help achieve the goals of your museum?
…
Copyright
4. Are you facing copyright issues with regard to opening your(meta-) data?
o Yes
o Partially
o No
5. Do you have policiesimplemented for clearing copyright?
o Yes, we conduct searches to the right holder
o Yes, we have signed an agreement with a representative organisation
o No, we only open (meta-)data that is free of rights
o No
6. Do you have licensing policies implemented?
o Yes, our (meta-) data is licensed as following…
o No, we still need to figure out a licensing model
o No, we don’t want to license our (meta-)data
Technique
7. Do you have structured, digital data resources?
o Yes, we have one or more databases
o No, we have digital resources but not in a structured format
o No
8. Is your digital (meta-)data in an Open Data format?
o Yes, in (e.g. Dublin Core, LIDO) …
o No
o I don’t know

3. 9. Are you able to connect your resources to the internet?
o Yes, we have an API or OAI-PMH implemented
o Yes, we made our resources available on another platform
o No, not yet but we are going to
o No, it is impossible for us
Managing, maintaining and promoting your Open Data
10. Do you have systems implemented, or will you implement systems to manage and
maintain your open data set(s)?
o Yes, because we want developer registration
o Yes, because we have different datasets
o Yes, because …
o No
11. How many users do you expect?
o 1-100
o 101-1001
o …
12. What results do you expect?
…
13. How do you promote your API?
o We have a marketing plan
o We use social media
o We participate in competitions
o We have a webpage about our API
o We don’t do any promotion
o …