1. Task
Num
Task Name
Preceding
Task Num
Start Finish Resource Names
1 Buy back up power battery to the server 0 0 Admin
2 Create 2014 Folder Under Admin in the S Drive 7/2/2013 7/3/2013 Admin
3 Create 2014 Folder Under Shared in the S Drive 7/2/2013 7/3/2013 All Committees
4 Create Sub-Folders in 2014 Admin (see 2013) 2 7/8/2013 7/9/2013 Admin
5 Create Sub-Folders in 2014 Shared (see 2013) 3 7/8/2013 7/9/2013 All Committees
6 Create and print time cards for 2014 7/8/2013 7/26/2013 Chair Volunteers
7
Identify website to centrally support submission of
Volunteer Requests
7/8/2013 8/30/2013
Chair Volunteers / PR
Chair
8
Copy and Rename Files from 2013, as Appropriate, to
2014
4, 5 7/10/2013 7/12/2013 All Committees
9 Review domain name registry document 7/10/2013 7/12/2013 Admin
10 Work with Board on Consultants that need to return keys 7/10/2013 8/2/2013 VP Admin
11 Rotate 2012 Files to boxes for Storage 7/15/2013 7/16/2013 Admin
12 Review recurring bill payment 7/15/2013 7/19/2013 VP Admin/Admin
13 Rotate 2013 Files to Bottom of Admin Cabinet 7/17/2013 7/18/2013 Admin
14 Create 2014 Files to Top of Admin Cabinet 7/19/2013 7/22/2013 Admin
15
Sign into various @lapride.org accounts once a week until
Consultants starts
8/1/2013 1/31/2014
Board / Consultants /
Staff
16 Pride Logistics 2014 8/5/2013 8/24/2014 All Committees
17 Team 45 Committee 8/5/2013 11/1/2103 Board / Consultants
18 Research and submit government grant proposals 8/19/2013 12/20/2013 TBD
19 Determine ticket prices for Early Bird/General 8/27/2013 9/24/2013 Board
20
Determine ticket prices for Veterans, Active Military,
Disabled, and Children
8/27/2013 9/24/2013 Board
21
Review/Build 2014 budget and submit to Treasurer /
Accounting
8/28/2013 9/13/2013 All Committees
22 Board/Staff/Consultant Retreat - TBD 9/7/2013 9/29/2013
Board / Consultants /
Staff
23
Complete changes to individual applications for 2014 (for
example: Parade Volunteers and Exhbitor applications)
9/9/2013 10/4/2013 All Committees
24 Identify, negotiate, and contract ticket vendor for 2014 9/9/2013 10/4/2013 Treasurer / Board
25
Review, revise/modify, negotiate and sign individual
consultant contracts
9/9/2013 10/18/2013 Board / Consultants
1 of 18

2. 26
Create Committee schedules, including meeting dates and
times for season
9/9/2013 11/1/2013 All Committees
27 Initiate sponsorship outreach for 2014 9/9/2013 12/20/2013 Sponsorship
28
Finalized Contracts are to have copies in the 2 Master
Contract Books
9/9/2013 6/6/2014 All Committees
29 Post content to social media (Facebook/Twitter) 9/9/2013 7/25/2014 PR/Media
30 Post updates to lapride website 9/9/2013 7/25/2014 PR/Media
31 Submit changes/updates regarding the website to PR 9/16/2013 9/18/2013 All Committees
32 Submit Request For Proposals (Festival contracts) to PR 9/16/2013 9/18/2013 OPS
33 Interview and Hire Admin for Season 9/16/2013 11/15/2013 VP Admin/President
34
PR to forward updates to web team and they are to be
posted to website in appropriate locations
31, 32 9/18/2013 9/19/2013 PR / Media / Web Team
35
Review website to confirm general updates (including
verbiage) are as expected
34 9/19/2013 9/20/2013 All Committees
36
Review website to confirm details/verbiage to contract
proposals are as expected
34 9/19/2013 9/20/2103 OPS / Board
37 Review received contract proposals 34 9/20/2013 10/18/2013 OPS / Board
38
Create shift schedules for Volunteer Teams, with input from
other committees
9/23/2013 10/4/2013
Chair Volunteers / VIP /
Broadcast / DM
39
Vote returning / new board members and finalize board
roles for 2014
9/24/2013 10/22/2013 Board
40
Submit applications to PR to post to website: DJ,
Entertainment, Parade, Bev and General volunteers,
Exhibitor Booth, Sponsorship, Honorees, and Media
10/7/2013 10/9/2013 All Committees
41 Continually review individual budgets for season 10/7/2013 6/27/2014
Treasurer / Board /
Consultants
42 Sign Confidentiality agreement for season 10/8/2013 10/22/2013 Board / Consultants
43 Sign Key Agreement for season 10/8/2013 10/22/2013 Board / Consultants
44 Submit and Post Apps to website 40 10/10/2013 10/11/2013 Media / PR / Web Team
2 of 18

3. 45
Review website to confirm details/verbiage to apps are as
expected
44 10/14/2013 10/25/2013 All Committees
46
Send responses to contract proposals with deadlines to
respond
37 10/21/2013 10/25/2013 OPS
47
Prep and release CSW Newsletter announcing ticket sales,
including early bird specials
19, 20 10/21/2013 11/5/2013 PR
48
Update Appropriate Documentation regarding Board
Members titles, consultants, and staff
10/24/2013 11/8/2013 VP Admin
49 Receive final responses to contract proposals 45 10/28/2013 11/1/2013 OPS
50 Book hotel rooms for all committees 10/28/2013 11/15/2013 VP Admin
51 Sign/Counter sign contract proposals 49 11/4/2013 11/8/2013 OPS / Board
52 Update website with ticket pricing information 19, 20 11/4/2013 11/8/2013 PR / Web Team
53 Identify how volunteers will be "Thanked" for their support 11/4/2013 2/28/2014
Chair Volunteers /
Sponsorship
54 Provide key to front office and desk drawer 33 1/6/2014 1/6/2014 VP Admin
55 Complete a full inventory of all office supplies 33 1/6/2014 1/9/2014 Admin
56 Complete W-4 and return to Payroll 33 1/6/2014 1/10/2014 Admin
57 Copy DL and SS cards for Payroll 33 1/6/2014 1/10/2014 Admin
58 Create 2014 CSW Board Meeting Minutes Binder 33 1/6/2014 1/10/2014 Admin
59 Create 2014 CSW Contract Binder 33 1/6/2014 1/10/2014 Admin
60 Modify Voicemail Message 33 1/6/2014 1/10/2014 Admin
61
Provide Contract / Employment Application for New Admin
to Complete
33 1/6/2014 1/10/2014 VP Admin
62 Review all Manuals for familiarity 33 1/6/2014 1/10/2014 Admin
63 Review website for familiarity and future questions 33 1/6/2014 1/10/2014 Admin
64 Contact Key Volunteers / Management Teams 1/6/2014 1/31/2014 All Committees
65 Honorees Brunch date and location 1/6/2014 2/28/2014
Special Events
Committee
66 LA Mayor's Garden Party date and location 1/6/2014 2/28/2014
Special Events
Committee / Bev
67 Mr. CSW Leather Contest date and location 1/6/2014 2/28/2014 Erotic City Committee
68 Finance Team initiates and finalizes team logistics 1/6/2014 2/28/2014
Finance Team / OPS /
Beverage
69 Broadcast Team initiates and finalizes team logistics 1/6/2014 2/28/2014
Broadcsat / OPS /
Parade
3 of 18

4. 70
Continue sponsorship outreach and review/upgrade last
year's existing contracts
1/6/2014 4/25/2014
Sponsorship / Other
Committees
71
Identify, solidify/confirm, and announce Celebrity Grand
Marshall
1/6/2014 5/9/2014
Board / PR
/Entertainment
72 Logistics for Bill's Café layout 1/6/2014 6/6/2014 OPS / Board
73 Logistics for Festival space and general design 1/6/2014 6/6/2014 OPS
74 Logistics for Transgender Reception layout 1/6/2014 6/6/2014
OPS / Transgender
Committee
75 Logistics for VIP Section 1/6/2014 6/6/2014 OPS / VIP
76 Logistics for WeHo Dyke March / Purple Celebration layout 1/6/2014 6/6/2014 OPS / Board / City
77 Team 45 Action Items 1/6/2014 6/6/2014 Board / Consultants
78 Access e-mail from Primary Account: Office Staff 1/6/2014 8/1/2014 Admin
79 Access voicemail from landline 33 1/6/2014 8/1/2014 Admin
80
Collect/Contact/Confirm Community Working Grant Teams
with schedule(s) Beverage/General Volunteers
1/27/2014 5/30/2014
Parade / Beverage /
Volunteers
81
Collect/Contact/Confirm Volunteers with schedule -
Beverage / Parade / General Volunteers
1/27/2014 6/6/2014
Beverage / Parade /
Volunteers
82 Initiate contact with Lead Deaf Interpreter 2/3/2014 2/7/2014
Chair Volunteers /
Consultant
83 Craft Services - Start prepping for 2014 2/3/2014 4/4/2014 Craft Services
84
Review, update, finalize, and close the LA Mayor's Garden
Party List
66 2/3/2014 4/18/2014
Board / Consultant /
Volunteers
85 VIP List - Non-Pride weekend event 2/3/2014 5/16/2014
Board / Team 45 /
Conultants
86 Complete process for ABC Liquor License 2/3/2014 5/23/2014 Beverage
87 Identify and secure lead Beverage Team for season 2/3/2014 5/30/2014 Beverage
88 Identify and secure Lead Volunteer Team for season 2/3/2014 5/30/2014
Chair Volunteers /
Consultant
89 VIP List - Pride weekend event Only 2/3/2014 5/30/2014
Board / Team 45 /
Conultants
90
Teasers / Announcements 2014 honorees and
Entertainment
2/10/2014 5/23/2014
Honorees /
Entertainment / PR /
Web Team
91 Pull/Close Honorees Submissions 40 2/21/2014 2/21/2014
Honorees / PR / Media /
Web Team
92 Identify and finalize honorees for 2014 91 2/24/2014 3/21/2014 Honorees Committee
93 Order 21 + over bands for Fri, Sat, Sun 3/3/2014 4/25/2014 Beverage
94 Negotiate and finalize ice contract and delivery 3/3/2014 5/23/2014 Beverage
95 Negotiate and finalize water sponsorship and delivery 3/3/2014 5/23/2014 Beverage / Sponsorship
96
Create shift schedules for Lead Volunteers for event
weekend, including lunch breaks
3/3/2014 5/30/2014 All Committees
4 of 18

5. 97 Follow up contact with Lead Deaf Interpreter 3/10/2014 3/14/2014
Chair Volunteers /
Consultant
98 Pull/Close DJ / Entertainment Applications 40 3/14/2014 3/14/2014
Entertainment / PR /
Media / Web Team
99 Order drink tickets for Event weekend 3/30/2014 5/23/2014 Beverage
100
Design, finalize, and order t-shirts for 2014, with a delivery
to Park and Office 6/3/2014 or 6/4/2014
3/31/2014 5/9/2014 PR / Admin
101 Community Ticket Guidelines - Board President 3/31/2014 6/4/2014 Admin
102
Confirm Craft Services Sponsorship is Finalized (Gelson's
and Whole Foods)
4/7/2014 5/16/2014 Craft Services
103 Order, retrieve, and inventory volunteer t-shirts 4/7/2014 6/5/2014 Volunteers
104 E-mail current draft of Terp list for event Weekend 4/18/2014 4/18/2014 Interpreters / Volunteers
105
Send invitations and monitor LA Mayor's Garden Party
Invite List
84 4/21/2014 5/23/2014 Board / Consultants
106 Interview Interns for Heavy Phones 4/28/2014 5/9/2014 VP Admin/Admin
107 Exhibitor layout / logistics 4/28/2014 5/28/2014 Exhibit Team / OPS
108 Order all other Beverage supplies, juices, pourers 4/28/2014 5/30/2014 Beverage
109
E-mail / Mail exhibitor information or hold in office for pick
up
4/29/2014 6/6/2014 Exhibit Team / Admin
110 Continued contact with Lead Deaf Interpreter 5/5/2014 5/9/2014
Chair Volunteers /
Consultant
111
Touch base with Parade to discuss sharing carpool van, as
in past years on Saturday
5/5/2014 5/9/2014 Craft Services / Parade
112 Contact McDonalds on La Brea for meal donations 5/5/2014 5/30/2014 Craft Services
113 Order water needs from beverage 5/5/2014 5/30/2014 All Committees
114 Purchase soda and mixers for event weekend 5/5/2014 6/6/2014 Beverage
115 Fruit and Water for Frontrunners 5/5/2014 6/7/2014 Craft Services
116 Finalize and send donation ticket requests 5/12/2014 6/3/2014 Admin
117 Order snacks from Craft Services for Volunteer Compound 5/12/2014 6/4/2014 All Committees
118
Review logistics for Info Booth layout and set up
expectations
5/12/2014 6/7/2014
Chair Volunteers /
Consultant / OPS
119 Interns sign confidentiality agreements 5/19/2014 5/19/2014 Admin/Interns
5 of 18

6. 120 Teach Interns about Pride and expectations 5/19/2014 6/6/2014 Admin/Interns
121
Hand Deliver Coffee Donation request Letters to 3
Starbucks on SMB
5/22/2014 5/23/2014 Craft Services
122
Review e-mail regarding coffee request from Starbucks at
Santa Monica and Robertson Blvds
5/27/2014 5/28/2014
Craft Services /
Volunteers / Parade /
Broadcast
123
Manage, print, and prepare invite list for LA Mayor's
Garden Party
105 5/27/2014 5/30/2014
Lead Consultant / Team
45 / Volunteers
124
Manage, print, and prepare invite list for other events that
are inviation only
5/27/2014 5/30/2014
Lead Consultant / Team
45 / Volunteers
125
Forecast Community Working Grant Hours/Payment for
Treasurer Department
5/27/2014 6/4/2014
Chair Volunteers /
Consultant
126 Prep information booth supplies for weekend 5/27/2014 6/6/2014
Chair Volunteers /
Consultant
127 Monitor and control guest list for LA Mayor's Garden Party 123 6/1/2014 6/1/2014
Board / Consultant /
Volunteers
128 Follow Up Calls to 3 Starbucks on SMB 6/2/2014 6/4/2014 Craft Services
129
Manage, print, and prepare invite list for VIP section -
PRIDE weekend
89 6/2/2014 6/6/2014
Lead Consultant / Team
45 / Volunteers
130 Prep the information folders 6/2/2014 6/6/2014
Admin / Supervisor
Information Booth
131 Park and Street closures to begin and then reopen 6/2/2014 6/10/2014
OPS / Reps from City of
WeHo
132
Review follow up e-mail regarding Starbucks Coffee for
event weekend
6/4/2014 6/5/2014
Chair Volunteers /
Consultant
133
Inventory Parade, Broadcast, and Dyke March T-shirts in
office
6/4/2014 6/6/2014 Admin
134 Secure and inventory T-shirts 6/4/2014 6/6/2014 All Committees
135 Beverage set up on lot and take down 6/4/2014 6/9/2014 Beverage / OPS
136
Print up-to-date list of volunteers and shift schedules for
weekend
6/5/2014 6/5/2014
Chair Volunteers /
Consultant
6 of 18

7. 137
Coordinate Beverage Stations are up and running for
Friday's Purple Celebration
6/6/2014 6/6/2014 Beverage / OPS
138
Coordinate Volunteer area is up and running by 12:00 PM
Friday Kick-Off, including: tables and chairs, check-in lists
for Friday, t-shirts
6/6/2014 6/6/2014
Chair Volunteers /
Consultant / Beverage /
OPS
139 Work Friday of event 8:00-2:00 and 5:00-9:00 6/6/2014 6/6/2014 Admin
140 Exhibitors unload in booth spaces for weekend 6/6/2014 6/7/2014
Exhibit Team / OPS /
Exhibitors
141 Volunteer set up on lot and take down 6/6/2014 6/8/2014 Volunteers
142 Beverage volunteer check-in throughout day 6/7/2014 6/7/2014 Beverage
143
Check all Beverage stations are locked and secured for
Sunday kick-off
6/7/2014 6/7/2014 Beverage
144 Check in all carts to charge for next day 6/7/2014 6/7/2014 All Committees
145
Check in, provide t-shirt and time card, walk volunteers to
their spots, and return volunteers that have completed their
time to Volunteer area
6/7/2014 6/7/2014
Chair Volunteers /
Consultant
146
Check Volunteer Compound is locked and secured for
Sunday kick-off
6/7/2014 6/7/2014
Chair Volunteers /
Consultant / Beverage
147 Final Parade prep for Sunday morning 6/7/2014 6/7/2014
Parade Chair /
Consultant
148
Finalize flatbed use Sunday morning with Beverage
Consultant
6/7/2014 6/7/2014
Craft Services /
Beverage
149
Follow up that Lead Volunteers take an hour to two hour
lunch break
6/7/2014 6/7/2014 All Committees
150
Monitor and Control hard liquor, beer, wine needs
throughout day
6/7/2014 6/7/2014 Beverage
151
Monitor and shift resources throughout day for ID banding
and ID checks
6/7/2014 6/7/2014 Beverage
152
Monitor and shift resources throughout day for volunteer
and other committee needs
6/7/2014 6/7/2014
Chair Volunteers /
Consultant
153
Pick up carpool van from enterprise rent-a-car in WeHo
(near Kitchen 24)
6/7/2014 6/7/2014 Craft Services
154
Return two 5-gallon containers to Starbucks at Santa
Monica and Robertson Blvds
6/7/2014 6/7/2014
Chair Volunteers /
Consultant
155
Review, sign time cards, thank volunteers, and walk them
back into festival, if they so desire
6/7/2014 6/7/2014
Chair Volunteers /
Consultant
7 of 18

8. 156
Saturday Festival Opening - Beverage Stations Staffed and
ready to go
6/7/2014 6/7/2014 Beverage
157
Saturday Festival Opening - Volunteer Compound is
Staffed and ready to go
6/7/2014 6/7/2014
Chair Volunteers /
Consultant
158 Lost and Found event weekend 6/7/2014 6/8/2014 Information Supervisor
159 Starbucks Run Saturday (6:30 and 8:30 AM) 6/7/2014 6/7/20114
Chair Volunteers /
Consultant
160 Beverage volunteer check-in throughout day 6/8/2014 6/8/2014 Beverage
161
Check in, provide t-shirt, provide time card, walk volunteers
to their spots, and return volunteers that have completed
their time to Volunteer area
6/8/2014 6/8/2014
Chair Volunteers /
Consultant
162 Check No Parking signs are still up on Melrose 6/8/2014 6/8/2014 OPS Team
163 Check out exhibitors and determine elgibility for refund 6/8/2014 6/8/2014 Exhibitor Relations
164
Follow up that Lead Volunteers take an hour to two hour
lunch break
6/8/2014 6/8/2014
Chair Volunteers /
Consultant
165
Loan flatbed to Craft Services for Sunday morning food
pick up
6/8/2014 6/8/2014
Beverage / Craft
Services
166
Monitor and Control hard liquor, beer, wine needs
throughout day
6/8/2014 6/8/2014 Beverage
167
Monitor and shift resources throughout day for ID banding
and ID checks
6/8/2014 6/8/2014 Beverage
168
Monitor and shift resources throughout day for volunteer
and other committee needs
6/8/2014 6/8/2014
Chair Volunteers /
Consultant
169
Review, sign time cards, thank volunteers, and walk them
back into festival, if they so desire
6/8/2014 6/8/2014
Chair Volunteers /
Consultant
170
Sunday Festival Opening - Beverage Stations Staffed and
ready to go
6/8/2014 6/8/2014 Beverage
171
Sunday Festival Opening - Volunteer Compound is Staffed
and ready to go
6/8/2014 6/8/2014
Chair Volunteers /
Consultant / OPS
172
Festival layout take down - log/store remaining alcohol,
soda, and mixers
6/8/2014 6/11/2014 Beverage / OPS
173 Starbucks Run Sunday (6:30 and 8:30 AM) 6/8/2014 6/8/20114
Chair Volunteers /
Consultant
174
Festival layout take down - log/store remaining volunteer
supplies
6/9/2014 6/11/2014
Chair Volunteers /
Consultant
175 Lost and Found 6/9/2014 6/27/2014 Admin
176 Add Exhibitor refund database to the S Drive 6/11/2014 6/11/2014
8 of 18

9. 177
Audit time cards and worksheets for hours related to
Community Working Grants
6/12/2014 6/27/2014
Parade / Beverage /
Volunteers
178 Create, produce, and mail Exhibitor Refund checks 176 6/12/2014 8/1/2014
Exhibitor / Accounting /
Admin
179 Review Exhibitor refund database for refund eligibility 176 6/12/2014 8/1/2014 Admin / OPS / Exhibitor
180
Create, produce, and mail Community Working Grant
checks
177 6/16/2014 7/4/2014
Parade / Beverage /
Volunteers / Accounting
/ Admin
181 Create, produce, and mail interpreter checks 6/16/2014 7/4/2014
Volunteers / Accounting
/ Admin
182 Mail IDs not picked up from office 175 6/30/2014 7/2/2014 Admin
9 of 18

10. Comments
Last one purchased 7/13; new one not needed until
7/15. Place holder reminder for 2015
DM, Purple Celebration, Broadcast, Info Booth,
Welcome Greeters, VIP, Art Exhibit
Make sure newest logo is attached (confirm with PR)
to templates
Review document to ensure CSW domain names are
still owned by CSW, and which ones need renewal
Review each Check Request for signatures
Review each Check Request for signatures
Build from 2013, no activity should not have a folder;
business/person 2+ Check Requests require its own
blue folder
This needs to be done once a week: 1)prevent the
account from being locked; 2) address any requests in
a reasonable amount of time
BOD, Staff Team, Consultants - Initiate, review,
implement, lessons learned
Define team members, roles and responsibilities
Look for federal and state grant proposals for non-
profit organizations
Review 2013 budget to build/create 2014 budget
Board, Consultants, Staff, weekend only
Applications that will be posted to the website must
have all changes completed by Friday, October 4
Look at multi-year contracts too; last two years were
AdmitOne Products
Parade, OPS, Exhibitors, Volunteers, and any others
10 of 18

11. What times and dates will the board conference room
be needed, excluding board meeting nights; submit
early for best assurance room is available
Companies finalize 2014 budgets Sept-Dec; reach out
to ask for CSW inclusion for 2014
Every contract, whether parade, PR, sponsorship,
vendors, and others, are to print 2 additional copies; 1
for Office; 1 for Festival lot during event weekend
Monthly/Daily/Hourly updates; items of interest;
applications; entertainment and parade updates
Monthly newsletter; PRIDE related updates, including
city street closures, for example
Entertainment, Parade, Exhibitor, Volunteer, and
Working Grants - General Updates
OPS sends requests to PR to post requests for bids
for fencing, carts, security, toilets, radios, and so forth,
and Web Team posts on site
Offer to start January 6, 2014 to August 1, 2014, first
Friday in August
If updates are not correct, send corrections to PR;
continue process until updates are correct
If updates are not correct, send corrections to PR;
continue process until updates are correct
Identify proposals to be pursued with counter requests
or detail clarification
Include DM, Purple Celebration, Broadcast, Info
Booth, Welcome Greeters, VIP, Art Exhibit,
Transgender Reception
President/VP Admin to remind board who is on 2-year
tract that is ending and needs to be re-vetted for 2014
All teams are responsible for ensuring their
applications are updated with 2014 dates and any
other details that need to be changed
Continually review each committees budget to stay on
track, and reduce costs as possible
Place in Board/Consultant/Employee file - second
drawer from the top
Place in Board/Consultant/Employee file - second
drawer from the top
PR to forward apps to Web Team and team posts to
lapride.org website; consider multi-year contracts
11 of 18

12. Review website to confirm updates are as expected; if
not provide corrections to PR; continue process until
updates are correct
Thank those that did not make next round and e-mail
those in running for additional clarification or counter
requests or when contract(s) will be signed
Details to include early bird, veterans/active military,
disabled, and children 12 and under
Board Roster (President, Secretary) and Board
Attendance, for example
Review, clarify, finalize, and select companies that will
receive outsourced contracts for 2014
Review 2013 numbers for projecting 2014 hotel
needs; secure hotel rooms early for lower rates
E-mail copies of signed contracts between CSW and
the appropriate company(ies)
Update all necessary spots on website regarding
ticket pricing
Determine if volunteers will receive a certificate of
appreciate or gift items from Sponsors; discuss with
sponsorship for sponsors to provide small items
Provide to Admin
Large and Small-all countertops and drawers
Review previous years for example
Review previous years for example
Review Avaya-Important Information document
Especially passwords and update and make sure
changes are documented
Determine the date and location for the brunch and is
to not exceed the deadline
Logistics of event including drinks (alcohol, soda,
mixers, cups, and so forth)
Determine the date, location, create artwork, and
submit details to PR to post to website
Identify the number of managers and lead volunteers
including general finance volunteers for event
weekend
Identify high level weekend logistics including
deadlines/legibility of announcement details
12 of 18

13. Follow through with new to finalize agreements, and
finalize returning sponsor contracts, include items to
give as "Thank Yous" to volunteers
Back in to publication dates to ensure details are
announced timely
Discuss Committee Locations, including First Aid, and
high level for exhibitor design/space allocation
Refine logistics for event night, including food, music,
volunteers, and beverage
Does it need to be larger for the next 2 years for back-
to-back 45 celebrations
Work through Team 45 strategies to fruition
There are three accounts on Admin Computer, access
the one in the middle
Review manual for details
Beverage and Parade pull/ends 5/30; Volunteers up to
Thursday of the event
E. Richard Kam is lead Terp for last three years
(e.richard.kam@gmail.com)
Ask trusted friends to help and volunteer this weekend
Invitees are not necessarily invited as a VIP to Pride
weekend
Ensure copy is printed and available by 5/30/2014
Invitees are not necessarily invited to other events
Determine strategy (rollout details) of 2014 honorees
and entertainment schedule, including photos and
bios
Pre determine this date to ensure Web Team
pulls/closes this night
Select, notify, honoree(s) accepts award
Review inbound order for completeness
Review inbound order for completeness
Review inbound order for completeness
13 of 18

14. Review inbound order for completeness
Review last year's numbers; Also, make sure Dyke
March T-shirts are only what the city wants to order
plus 20 t-shirts for CSW, various sizes
Donation requests arrive as early as February
Have Sunday morning breakfast items ready for pick
up Saturday 11:00 AM and Frontrunners fruit/water
ready for pick up Saturday at 5:00 PM.
Review inbound order for completeness
E. Richard Kam is to E-mail Board in Charge of
Volunteers and Consultant
These people are to help with phones for two/three
weeks and general tasks
Review inbound order for completeness
Some exhibitors may be coming cross country and
rather have hard copy details
Ask Lead Terp to attend 5/13, 5/20, 5/27, and 6/3
Board Meetings for presence
One of the carpool vans is picked up by the Rep from
Craft Services on Saturday morning, and is used to
gather Craft Services from Whole Foods and Gelson's
(timeframe: 9:00 - 1:30)
They sponsored 2-3 meals week of Pride/Weekend.
Ask early to see if more days, even a board dinner
could be sponsored.
Info booth, Volunteer Compound
Determine volume needed base upon 2013
Work with rep from Frontrunners for water and fruit
pick up on Saturday afternoon 4:00/5:00
After all requests for tickets have been reviewed and
approved (on company letterhead), e-mail each org a
personalized letter of agreement and contract of
expectations; once signed by both parties, scan back
signed copies and go into online system and request
# of tickets and have them e-mailed to contact person
Review inbound order for completeness
What will be set up by OPS Saturday and what does
Info Booth Team need to set up?
14 of 18

15. Consider having them work 6/7 - 10-2, while Parade is
prepping for Sunday, and the following week (except
Monday) to post and wrap up
Send e-mail to Volunteers, Broadcast, and Parade,
including Board Members over committees about
details for pick up.
Review details about pick up coffee event weekend
Use printed documents to manage arriving guests (or
notepads/tablets); Lead consultant to address any
people showing up not on the guest list
Use printed documents to manage arriving guests (or
notepads/tablets); Lead consultant to address any
people showing up not on the guest list
This helps Treasurer Department forecast remaining
expenses for the season
Build information packets, print lost and found sheets,
various other supplies
After confirming with each Starbucks, send a follow up
e-mail to Volunteers, Broadcast, and Parade
respectively that coffee is set, confirm location, and
that each committee is responsible for picking up their
coffee.
Use printed documents to manage arriving guests (or
notepads/tablets); Lead consultant to address any
people showing up not on the guest list
There are three/four binders for the Information Booth
that are built from printing information from the Web
site. Review 2013 and replace materials as needed,
such as a festival map, a break down of vendors,
where first aid is located and so forth. Also, paperwork
for Lost and Found.
From WeHo Park, San Vicente Blvd to side streets for
Sunday's Parade Route
First pick up both days is at 6:30 in two 5-gallon
containers, must be returned for the 8:30 pick up
These shirts are kept in office
Receive on lot 6/3 or 6/4 locked in tiny tots room:
Volunteers, Beverage, Interpreters, OPS, Beacon
House, and Finance
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16. This joint effort is needed to ensure Beverage
Volunteers and General Volunteers are ready to start
at 3:30 PM - Close at 11:00 PM; make sure Lead
Supervisor Saturday morning can get into the
compound
Check in to hotel in between times and stay until 9:00
for any additional calls. If no interns to answer phones
Sat from 10-2, update incoming VM with directions to
event, website, and that calls will be returned on
Tuesday.
If all product is not loaded Friday, they must secure
approval to drive vehicle on lot Saturday morning;
otherwise, must be walked in to the festival grounds
Sunday night, all items from compound must be ready
for delivery to office or storage
Volunteers are to be reminded about volunteer rules,
such as, they are not allowed to drink alcohol while
volunteering
Make sure that Lead Supervisor Sunday morning can
get into the compound
Secure key and flatbed location Saturday evening,
asking that vehicle is half or fully charged for Sunday's
use.
Greeters, ticket sellers, info booth, finance compound,
and so forth
A board member with a CC must go to have deposit
placed; if parade does not arrive at the same time,
have all vehicles placed on CC
The containers must be returned for the first pick up
on Sunday morning, unless they are the throw-away
containers
Volunteers are to be encouraged to change shirts if
they will drink alcohol after volunteering
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17. Prep starts by 6:00 AM for coffee pick up at 6:30 at
Robertson & SMB (At least 3 volunteers and 2 Leads)
Manage lost and found; prearrange with OPS to ask
stages to announce location throughout both days
Go to Starbucks at Santa Monica and Robertson
Blvds for two 5-gallon coffee pick up (must bring back
for 8:30 pick up)
Sunday morning about 6:00/6:30 need to put up any
no parking signs that were pulled on Melrose between
Robertson and N. Doheny Dr
Sunday between 7:00/7:30 and 10:45 AM
Volunteers are to be encouraged to change shirts if
they will drink alcohol after volunteering
Make sure key to compound is available
Go to Starbucks at Santa Monica and Robertson
Blvds for two 5-gallon coffee pick up (must bring back
for 8:30 pick up)
Checkout exhibitors and provide receipt that they are
eligible for deposit refund
Check e-mail and voicemail for requests regarding
Lost and Found. At the end of the month, mail all
driver's licenses to the DMV using letter from last year
with updates.
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18. Exhibitors call the week after the event; remind them
that per exhibitor application may take up to 6-8
weeks
Some exhibitors may believe they are eligible for a
refund; if they were identified as ineligible, and are
challenging a non-refund, request that they send an e-
mail to info@lapride.org with all details; forward details
to Exhibit/OPS Team for resolution
The amount provided is based upon the validation of
the timecards turned in as well as the group meeting
the set guidelines
The amount distributed to each interpreter is based
upon the breakdown from lead Terp
Any IDs that were not picked up, group them together
and mail to CA DMV; review 2013 DMV letter for
details/guidelines
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