2. Table of Contents 2
Team Information
2014 Schedule…………………………………………………………………………………………………………………………….Page 3
2014 Coaching Staff…………………………………………………………………………………………………………………….Page 3
2014 Student-Athlete Roster……………………………………………………………………………………………………….Page 3
2014 Administrators and other Staff……………………………………………………………………………………………Page 4
Mailing Information…………………………………………………………………………………………………………………….Page 4
Facility Information
Practice Facility Information………………………………………………………………………………………………………..Page 5
General Sand Volleyball Court Guidelines……………………………………………………………………………………Page 5
Steps to Constructing a Sand Volleyball Court…………………………………………………………………………….Page 6
Amount of Courts Needed…………………………………………………………………………………………………………..Page 6
Event Management
Tickets and Admission…………………………………………………………………………………………………………………Page 7
Referees and Officials………………………………………………………………………………………………………………….Page 7
Match Day Staff…………………………………………………………………………………………………………………………..Page 7
Match Schedule…………………………………………………………………………………………………………………………..Page 8
Staff Arrival/Departure Times……………………………………………………………………………………………………..Page 8
Credentials………………………………………………………………………………………………………………………………….Page 8
Signage………………………………………………………………………………………………………………………………………..Page 8
Sound System………………………………………………………………………………………………………………………………Page 8
Match Day Equipment/Supplies………………………………………………………………………………………………….Page 9
Potential Outdoor Facility Layout………………………………………………………………………………………………Page 10
Marketing and Promotions
Social Media……………………………………………………………………………………………………………………………..Page 11
Posters and Signage…………………………………………………………………………………………………………………..Page 11
Giveaways…………………………………………………………………………………………………………………………………Page 11
Camps……………………………………………………………………………………………………………………………………….Page 11
Public Appearances…………………………………………………………………………………………………………………..Page 11
Fan Involvement………………………………………………………………………………………………………………………..Page 11
Risk Management
AEDs and Fire Extinguishers………………………………………………………………………………………………………Page 12
Prohibited Items……………………………………………………………………………………………………………………….Page 12
First Aid/CPR…………………………………………………………………………………………………………………………….Page 12
ADA Requirements……………………………………………………………………………………………………………………Page 12
Emergency Action Plan……………………………………………………………………………………………………………..Page 12
3. Team Information 3
2014 Schedule
2014 Coaching Staff
2014 Student-Athlete Roster
Day Date Opponent Location Time (PT)
Saturday April 12, 2014 Boise State Portland, OR TBA
Saturday April 12, 2014 Oregon Portland, OR TBA
Name Title Office Phone Email
Keegan Cook Head Coach (206) 543-0810 rkeeganc@uw.edu
Jen Baklenko Volunteer Assistant
Coach
N/A N/A
Jim McLaughlin Director of Volleyball (206) 616-9060 washvb@uw.edu
Jimmy Bowen Director of Operations (206) 543-0432 jrb5151@uw.edu
No. Name Year Height Hometown
5 Melanie Wade Sophomore 6’4” Palo Alto, CA
6 Kaleigh Nelson Junior 6’0” Salem, OR
7 Katy Beals Sophomore 5’11” Austin, TX
8 Cassie Strickland Sophomore 5’8” Huntington Beach, CA
10 Lianna Sybeldon Sophomore 6’1” Folsom, CA
12 Carly DeHoog Freshman 6’4” Ontario, CA
13 Bailey Tanner Freshman 6’1” San Clemente, CA
14 Kim Condie Junior 5’5” Moraga, CA
15 Justice Magraw Sophomore 5’6” Redmond, WA
16 Krista Vansant Junior 6’2” Redlands, CA
22 Jade Finau Freshman 5’8” Marysville, WA
4. Team Information (cont’d) 4
2014 Administrators and other Staff
Mailing Information
University of Washington
(Person's name)
Graves Building Box 354070
Seattle, WA 98195-4070
Main Phone: (206) 543-2210
Name Title Office Phone Email
Scott Woodyard Director of Athletics (206) 543-2212 huskyad@uw.edu
Stephanie Rempe Sr. Assoc. Athletic
Director
(206) 685-2634 srempe@uw.edu
Mike Bruscas Asst. Director of
Communications
(206) 543-2331 mbruscas@uw.edu
Jim Hagland Equipment Manager (206) 685-3193 jhagland@uw.edu
Dan Gaston Asst. Athletic Director
Events & Operations
(206) 616-3014 gastond@uw.edu
Larry White Facilities Manager (206) 616-5932 whitelv@uw.edu
Tyler Clay Grounds Lead (206) 616-9331 clayt2@uw.edu
Brad McDavid Band Director (206) 897-1408 bmcdavid@uw.edu
Shermin Davidson Spirit Squad Coach (206) 616-3599 shermind@uw.edu
Ryan Madayag Director of Marketing (206) 616-6194 rvm@uw.edu
Mike Dillon Assoc. Athletic Trainer (206) 543-9972 mldillon@uw.edu
Henry Ruggiero Director of Olympic
Sports S & C
(206) 616-8048 hrugg@uw.edu
Stacy Slade Director of Ticket Sales (206) 221-0617 slslade@uw.edu
Bill Wong Director of Video
Operations
(206) 543-7387 ykwong@uw.edu
5. Facility Information 5
**Because this is the first year of the program there is still no facility for home matches and practices**
Practice Facility Information
Currently, the UW Sand Volleyball team practices at a few various locations in the greater-Seattle
area. The information for those facilities can be found below.
General Sand Volleyball Court Guidelines
These are some general rules and recommendations for when constructing a sand volleyball court
(courtesy of www.avca.org and www.sportsimports.com)
Court Dimensions - Actual court must be 8m x 16m with a free zone of 5-6m on each side.
Court Layout - Outdoor courts are generally built North/South with the net line running East/West.
Depth of Sand - Recommended depth for the court is 18in with 12in minimum depth in the free zone.
Net Systems - The NCAA recommends that the poles anchoring the nets be free from guide wires
and that the poles are padded. Also, all obstructions must be eliminated for maximum player safety.
Equipment included in a net system should include: uprights, upright safety pad, volleyball net, net
antennas, referee stand with padding, court boundary lines, and court barriers.
Sand Selection - It is extremely important to choose the right type of sand when constructing your
court. Be sure to consider:
>Washed: Sand should be double-washed, and free of silt and clay to prevent compaction
>Size: Sand particles should be between .5 and 1mm to allow for proper drainage and safety
>Shape: A sub angular shape will resist compaction and assist in drainage
>Color: In order to reduce heat it is recommended to get whiter sand
>Source: A granite based sand (non-calcareous; no calcium or limestone) remains stable under
all weather conditions and is unaffected by acid rain.
Construction Costs - Actual costs may vary depending on factors such as labor costs and site selection
but anticipated costs can range from $20,000 to $40,000 per court.
Facility Address Phone Email
Sandbox Sports Seattle 5955 Airport Way S
Seattle, WA 98108
(206) 624-2899 info@sandboxsports.net
Golden Gardens Park 8498 Seaview Pl NW
Seattle, WA 98117
(206) 684-4075
(206) 233-1509
N/A
Juanita Beach Park 9703 NE Juanita Dr
Kirkland, WA 98034
(425) 587-3300
(425) 587-3349
canderson@kirklandwa.gov
6. Facility Information (cont’d) 6
Steps to Constructing a Sand Volleyball Court
There is more to a sand volleyball court than a beach with a net. Here are steps to constructing a sand
volleyball court (courtesy of www.sportsimports.com).
1) Locate the Court - Consider how nearby buildings and shadows effect play.
2) Frame the Court - Choose a durable material to frame the outside of the court. Concrete and
lumber are sturdy, though lumber may need to be replaced from time to time.
3) Address Drainage Needs - The drainage point should lead away from the court, so water is not
trapped between the court and any inclined viewing sides.
4) Select a Net Support System - Sand volleyball net systems range from wooden posts to lightweight
multi-setting systems. It is recommended that the selection of a net system has a solid anchoring
system and multiple net heights to adapt, not only for men’s and women’s heights, but also for
gradual sand loss. The net height for women is 7' 4 1/8" .
5) Install Upright Support Anchors - It is recommended to install permanent sand anchors, which bolt
directly into cement piers below the sand. Piers and anchors should be set so that uprights are at least
28” outside each sideline to provide and appropriate safety barrier. Using less permanent bases or
sleds below the sand is another option. Although these bases offer the ability to move the net system
if needed, they tend to slide around which can negatively impact court dimensions.
6) Spread Gravel Layer - When the upright supports have been constructed, it is recommended that a
layer of gravel be installed as a base material. Gravel helps with drainage and maintains a solid stable
foundation for the sand.
7) Lay Landscaping Fabric - A layer of landscaping fabric, installed over the gravel, allows drainage and
prevents stones from mixing with the volleyball sand to maintain a soft playable surface.
8) Selecting and Spreading Sand - Different types of sand work better in different climates so be sure
to contact a sand provider to get their professional advice. The Federation of International Volleyball
recommends that sand be free of debris and neither packs nor produces dust. Light-colored sands are
suggested because they absorb minimal heat.
9) Install Boundary Markers, Uprights and Net - The final step of building a sand volleyball court is
installing the equipment. Boundary markers should contrast with the color of the sand and be placed
inside of the court dimensions. Boundary anchors should be buried to prevent injury. Uprights and
nets should be installed and adjusted to the same height settings as indoor volleyball.
Amount of Courts Needed
The NCAA requires that there are at least two courts for a facility so that two spate matches can be
played simultaneously. However, it is also recommended that a third court is constructed to be used
for warm-ups and in emergency match situations should one of the other courts become damaged.
7. Event Management 7
This section gives a basic description on preparation and set-up for a sand volleyball match and how different
areas should be managed during a match. It should again be noted that the University of Washington doesn’t
have an official complex for home matches yet so all of these guidelines are merely suggestions and
hypothetical.
Tickets and Admission
Entrance to all UW Sand Volleyball matches is free and seating should be on a first-come, first-served
basis. If benches or fixed seating aren’t immediately available then encourage those attending to
bring their own chairs and have the playing courts run parallel to an open field where patrons can sit.
Referees and Officials
According to the NCAA rulebook, each sand volleyball match requires at least one head referee, one
assistant referee, four line referees, and one scorer.
Match Day Staff
Staffing for UW athletic games and matches can be very different, especially depending on the sport.
For sand volleyball, a match day staff won’t be as large when compared to a football or basketball
game. Here are some recommended positions to fill with job responsibilities included (suggested
amount to hire in parenthesis):
Ushers/Customer Service (4-6) - Greet patrons as they enter/exit the facility, direct them to seating
areas, restrooms, concessions etc., distribute giveaways and other materials, answer questions. Assist
with pre-match set up (lay out tables, chairs, etc.).
Concessions/Merchandise (3-5) - Organize concessions/merchandise stands prior to match and tear
down at conclusion, sell food/beverage items and UW merchandise to patrons.
Custodians/Grounds Crew (2-3) - Ensure that the facility and surrounding area is clean prior to and at
the conclusion of matches. Assist with pre-match set up (lay out tables, chairs, etc.).
Ball Retrievers (2-3) - Stand courtside and be attentive at all times to ensure there is no delay when a
new ball is needed or must be retrieved. Volleyball experience and/or knowledge is recommended.
Sand Levelers (2-3) - Rake and groom sand courts throughout pre-match warm-ups and the match to
ensure it is a safe and playable surface.
Medical Staff (1-2) - Although each team will most likely have some members of their athletic training
staff present it is also highly recommended to have an EMT or another professional medical worker
on-site incase there were ever a serious injury. Having an ambulance on call is encouraged as well.
Security (1-2) - The location of the match may determine what sort of security staff to employ. If the
match is being played on University of Washington property then using a UW police officer may be
the best choice. If this is not the case then using officers from the Seattle Police Department may be
an option. Professional security companies may be used as well.
8. Event Management (cont’d) 8
Match Schedule
Here are rules and set-up for how a sand volleyball match is ran and how long it typically takes
(courtesy of www.ncaa.org).
Match Format - A sand volleyball competition will consist of five doubles teams competing in a
flighted dual or tourney competition. The dual meet winner will be the team winning three of the
five matches. A match is two of three sets, with the first two sets played to 21 points and the third, if
needed, played to 15 points. All sets must be won by two points with no cap and all scoring is one
point per rally.
Typical Duration Times - On average a single match will last 35-50 minutes. Warm-up time on the
court should be no shorter than 10 minutes.
Admission Time - Gates open to the general public one hour before the match begins.
Staff Arrival/Departure Times
Ushers/Customer Service - Arrive one hour before admission gates open. Depart once all patrons
have left and proper equipment is stored away.
Concessions - Arrive one hour before admission gates open. Depart once patrons have left and stand
materials are stored away.
Custodians/Grounds Crew - Arrive two hours before admission gates open. Depart once garbage and
waste is cleared from the area and proper equipment is stored away.
Ball Retrievers - Arrive one hour prior to match kickoff. Depart at conclusion of match.
Sand Levelers - Arrive one hour prior team pre-match warm-ups. Depart once courts are re-raked
after conclusion of match.
Medical Staff - Arrive 30 minutes prior to team pre-match warm-ups. Depart once all medical
procedures, if any, have been completed.
Security - Arrive 30 minutes before admission gates open. Depart once all patrons have left.
Credentials
Make sure credentials are created for all match-day staff so that they can be admitted to places in the
facilities that patrons are forbidden to enter.
Signage
Create signs that point out and direct people to important landmarks within your facility. Examples of
these landmarks could be restrooms, the entrance and exit, seating, and AEDs/fire extinguishers.
Sound System
Have a sound system installed that can play music and also be used for public announcements.
9. Event Management (cont’d) 9
Match Day Equipment/Supplies
Certain pieces of equipment are needed to effectively run and manage a sand volleyball match. The
university may have most or all of this equipment but some may either have to be purchased or
eventually replaced.
Large Party Tents - These can be used for multiple purposes including both the home and away teams
bench areas, the concession stands, standing room for patrons to view the match, and a medical area
where trainers can apply to treatment to players. (Estimated cost = $3,000/per tent)
Large Fold-Out Tables & Chairs - Very common pieces of equipment for any kind of event. Tables
will be needed for the concession stands, training area, courtside, and other general locations. Chairs
are similar as well but if there are no bleachers or other patron seating available then they could be
set up for that as well. (Estimated cost = $70 for table, $20 for chair each)
Bleachers - Whether they are portable or permanent having some sort of bleachers/benches available
for patrons to sit on is highly recommended. These can be the difference from someone having an
enjoyable experience or a disappointing one and can definitely dictate on how many people show up.
(Estimated cost = $4,000/per set)
Portable Gates - Having portable gates are very valuable especially if the match is outdoors. These can
be used to separate the playing area from the crowd, help with the flow of traffic at the entrance to
the courts and in areas such as concessions, restrooms, and seating. (Estimated cost = $120/per gate)
Portable Restrooms - If the facility being used doesn’t have any permanent bathrooms in the area
then definitely make sure there are a few porta-potties on site. (Estimated cost = $500/each)
Speakers & Public Address System - A large speaker/stereo system to play music and other material
as well as having a microphone for the PA announcer to make calls and announcements can help
create a more enjoyable environment. (Estimated cost = $5,000)
Scoreboard - Having some type of scoreboard is a must though doesn’t necessarily have to be a
permanent fixture, just as long as it is easy to view and understand and has all of the proper statistic
categories included. (Estimated cost = $500)
Lighting - Because sand volleyball is an outdoor sport first and an indoor sport second it would be wise
to invest in a lighting set-up that is portable and cost effective. If this is not possible then perhaps it
would be better to schedule all home matches during the day to ensure there is no possibility of
having the student athletes compete as it gets darker. (Estimated cost = $5,000/per light)
Outdoor Shower - Install an outdoor shower so that athletes can rinse sand off of themselves at the
conclusion of matches. (Estimated cost = $700)
Food/Beverage & Merchandise - Coordinate with the Husky Authentic Store to figure out a plan on
selling UW merchandise and apparel for home matches. Also contact Aramark for food and beverage
deliveries for the concessions stand.
10. Event Management (cont’d) 10
Potential Outdoor Facility Layout
This is a potential layout of what an outdoor sand volleyball facility could look like. Please note that
this diagram is not made to scale.
Court #1
(Match Play)
Court #2
(Match Play)
Court #3
(Warm-ups)
OfficialsTent
Home Team Tent Away Team Tent
MediaTent
Concessions
Tent
Merchandise
Tent
Trainers/Medical
Tent
Announcer’s
Tent
Porta-Potties
Porta-Potties
Entrance/Exit Area
11. Marketing and Promotions 11
Fielding a competitive team is one thing but they won’t get any coverage and recognition if you don’t have a
solid marketing plan. Here are some ideas and guidelines to help promote your product.
Social Media
In this day and age social media not only plays a large role in personal life but in the business world as
well. One of the first and easiest things that should be done when it comes to promoting UW Sand
Volleyball is the creation of official accounts in programs such as Facebook, Twitter, and Instagram.
Management of these pages is relatively simple and can be even be handled by an intern.
Posters and Signage
Creating visually appealing posters to help grab a person’s attention is a simple yet important strategy
when it comes to marketing. If you have the funds then contacting a professional company to help
design and create the posters may be the better option. However, if the budget is tight then this is
another area in which an intern could be put to work. Once you have the posters then go to every and
any business in the area and ask if they’d be willing to display them in their establishment. Also be
sure to have them distributed at all UW athletic events and advertised in local newspapers.
Giveaways
Distributing free merchandise or memorabilia at matches is a great way to increase attendance
numbers. These can be anything from coupons to t-shirts, just be sure to include the promotion on
the schedule in order to get the word out to the public as quickly as possible.
Camps
Hosting volleyball camps is a great way to gain some extra revenue and at the same time receive
valuable exposure. Campers will have the opportunity to learn more about the background and
culture of the program which can also cause them to become interested in potentially being recruited
to play there in the future.
Public Appearances
Having the team and/or coaches making appearances throughout the public is also a valuable PR tool
and can be accomplished in a few different ways. Being a guest on a local radio or news station can
give you opportunity to talk about how the team is doing and what expectations which can be used as
a catalyst to draw excitement from the fan base. Having players visit schools or volunteer at local
agencies (such as a food bank) is also beneficial because it shows that the program cares for the local
community. Another plus about public appearances is they are usually free or have minimal costs.
Fan Involvement
Fan interaction and involvement during the contest can assist with keeping attendance numbers up.
These activities can range from cheerleaders and/or the mascot tossing t-shirts into the stands or
having contests in between matches such as trivia or skill challenges.
12. Risk Management 12
Risk management plays a huge role in any sort of professional environment and is not something that should
be taken lightly. Although no official risk management plan can be made since the UW Sand Volleyball team
has no facilities here are guidelines and procedures to consider when creating your risk management plan.
AEDs and Fire Extinguishers
Once facilities have been constructed conveniently locate AEDs and fire extinguishers throughout the
area and put up signs to point people in the right direction should they ever need to be used. Be sure
to tell all staff where they are located so that if a situation should arise where either one is needed
there will be no confusion on where to find them.
Prohibited Items
Compile a list of items that would be prohibited to bring into the facilities and place them on large
sign next to the entrance so that it is clear on what is or isn’t allowed in. These items can range from
usual prohibited items like weapons or explosives but can even be something as harmless as outside
food that isn’t sold in the concession stand.
First Aid/CPR
Ask all of your match-day staff if they are licensed in first aid/CPR or not and then make a list of who is
and isn’t. Though this shouldn’t be a requirement for employment but it certainly helps to know who
is or isn’t certified just in case if it were to ever need to be administered.
ADA Requirements
It is very important to make sure the facility is up to par with all ADA requirements and specifications,
not just because of the potential legal ramifications that could arise if these aren’t followed correctly
but because customer service and satisfaction is essential to running a successful game-day
experience. Take the time to ensure that all restroom facilities and seating are wheelchair accessible
and that if there are stairs located anywhere there is a ramp as well.
Emergency Action Plan
Having an Emergency Action Plan, or EAP, is another must when making a risk management plan for
your facility. Definitely be sure to educate your staff on this so that there isn’t any panic or confusion
amongst them should an emergency situation come up. Steps in a potential EAP include:
1) Asses the situation, establish level of consciousness and extent of injuries.
2) Call 911. The dispatcher will have to know the name and phone # of the person calling, condition of
the injured person, treatment (if any) administered by a first responder, and the specific location of
the injured person.
3) Know where the AED locations are.
4) Send someone to meet with an EMS on arrival and always be sure to have someone standing by
with the injured person(s).
