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PRACTICE
MANAGEMENT
DR ANALHAQ SHAIKH
CONTENT
• INTRODUCTION
• PRACTICE MANAGEMENT
• ORTHODONTICOFFICE
• MARKETING
• ETHICS
• CONCLUSION
• REFERENCES
Dr. ANALHAQ SHAIKH 2
From the very earliest times, humans have been plagued
by dental problems and have sought a variety of means
to alleviate them.
Dr. ANALHAQ SHAIKH 3
• The first dental healers
were the Physicians,
but by the middle ages
the barber surgeons of
Europe had specialized
in the care of the teeth.
• These practitioners not
only learned by trial
and error but also by
observation.
Dr. ANALHAQ SHAIKH 4
INTRODUCTION
• Dentistry :a health care profession
• Two fold role :
• to provide health care & service
• to make profit as a small business.
Dr. ANALHAQ SHAIKH 5
BDS
• Today our profession is looked upon by the public
with respect and admiration.
Dr. ANALHAQ SHAIKH 6
I swear by Apollo, Asclepius, Hygieia and Panacea, and I take to witness all the
gods, all the goodness, to keep according to my ability and my judgment, the
following oath.
To consider dear to me, as my parents, him who taught me this art; to live in
common with him and, if necessary, to share my goods with him; to look upon
his children as my own brothers, to teach them this art.
I will prescribe regimens for the good of my patients according to my ability and
my judgment and never do harm to anyone.
To please none will I prescribe a deadly drug nor give advice which may cause his
death.
Nor will I give a woman a pessary to procure abortion.
But I will preserve the purity of my life and my arts.
I will not cut for stone, even for patients in whom the disease is manifest; I will
leave this operation to be performed by practitioners, specialists in this art.
In every house where I come I will enter only for the good of my patients, keeping
myself far from all international ill doing and all seduction and especially from
the pressures of love with women or with men, be they free or slaves.
All that may come to my knowledge in the exercise of my profession or in daily
commerce with men, which ought not to be spread abroad, I will keep secret
and never reveal.
If I keep this oath faithfully, may I enjoy my life and practice my art, respected by
all men and in all men and in all times; but if I swerve from it or violate it, may
the reverse be my lot.
Hippocratic Oath
Dr. ANALHAQ SHAIKH 7
I swear by my conscience, the almighty, and all that held sacred by my
faith, to uphold according to my ability and judgement this code and
covenant.
To regard my duty to the patient as holy and use my art and skill to
alleviate pain and suffering regardless of my considerations:
to recognize my responsibility to the profession, to uphold its honour and
its frontiers:
to refuse to use my knowledge to be used in any ways that is contrary to
the laws of nature and land and shall obey none but the dictates of
conscience and ethics of my profession and to uphold the privileges of
confidence and consent of my patients.
Dental Oath
Dr. ANALHAQ SHAIKH 8
Dr. ANALHAQ SHAIKH 9
Open a new
clinic
Join PG
Work in
some clinic/
hospital
Changed the
profession
Orthodontics …………………..
Dr. ANALHAQ SHAIKH 10
which attracts the largest
percentage of dental
graduates……
• Reasons to take
Orthodontics and
Dentofacial
Orthopedics as
career -
Respected
Be your own boss
It’s a great
opportunity
Dr. ANALHAQ SHAIKH 11
Advantages of the
orthodontic specialty
• Work with patients for extended periods of time
• Get to know your patients well
• Get to see your patients change over a period of time
• Have the freedom to
enjoy family, hobbies,
and community
activities
Dr. ANALHAQ SHAIKH 12
• Many of today’s orthodontists are learning
to become great diagnosticians, excellent
wire benders, and motivated researchers!
• We have all probably heard comments
about a medical or dental office where the
doctor has good technical skills but displays
a poor chairside manner or the office looks
good but staff is not friendly and does not
seem to care about the patients.
Dr. ANALHAQ SHAIKH 13
Peter Sinclair & EllenGrady. AJODO 2001
Most orthodontic training
programs focus on 3 principle
areas –
1. The biologic and
biomechanical
basis of
orthodontics.
2. The principles
and techniques of
clinical
orthodontics.
3. Scientific
principles and
critical thinking.
Dr. ANALHAQ SHAIKH
14
• But the essential 4th element is often missing.
P_ _ _ _ _ _ _ M_ _ _ _ _ _ _ _ T
which is not being taught……… this tends to
result in well trained clinicians who are poorly
trained managers.
Dr. ANALHAQ SHAIKH 15
R A C T I C E AN A G EM E N
• Gives a brief overview for clinical setup, run a
practice, manage, motivation, marketing.
Dr. ANALHAQ SHAIKH 16
Everyone has a
different
personality and
therefore,
would apply
these principles
differently.
PRACTICE MANAGEMENT
ATOPICWHiCH HAS NO “READY
MADE MATERIAL”…
Dr. ANALHAQ SHAIKH 17
DENTISTRY/ORTHODONTICS
BY CHOICE
& NOT BY DEFAULT
Dr. ANALHAQ SHAIKH 18
CHANGING SCENARIO
Up to 1940s:
• Solo practice
• One-on-one relationship
• Relatively low pressure, and monitarily rewarding
• level of dental sophistication
• Free to charge
1950 - 70 :
• Consumer demand
• Population increased and a greater desire
• Technical advances
Dr. ANALHAQ SHAIKH
19
Mid 1970’s:
• Patients were hard hit
• Manufacturers faced layoffs
Excessive number of graduates
Dr. ANALHAQ SHAIKH 20
ERA OF
COMPETITION
Through 1970s and 90’s :
• Alternate service providers emerged
• Department of health maintenance organizations (HMO)
The 21st century:
• Change in insurance scheme
• Advanced technologies
• Demanding conscious consumers
Dr. ANALHAQ SHAIKH 21
Our basic premises are -
1. The primary goal is to get satisfactory outcome.
2. Early treatment has to be a part of futuristic
orthodontic planning since it is essential to
preventive procedures.
3. Orthodontist should be an authority on
occlusion, includingTMJ function.
Dr. ANALHAQ SHAIKH 22
4. Quantity is not necessarily an enemy of
quality, if quality comes first.
5. Orthodontist needs better communication
with patients, parents, dentists and the
public.
6. Time is one of our most valuable assets.
Dr. ANALHAQ SHAIKH 23
Weapons in the ORTHODONTIST’S
ARSENAL
1. Functional Appliances
2. OrthopedicAppliances
3. Therapeutic Extractions
4. Distalizing Appliances
5. Orthognathic Surgeries
6. Distraction Osteogenesis
7. Implants as an aid to Anchorage
Dr. ANALHAQ SHAIKH 24
• The general philosophy in orthodontics is based on
following principle –
1. Effort = Result . The level of effort is the measure
of the result.
Dr. ANALHAQ SHAIKH 25
2. It is important to make
efficient use of one’s time. We
cannot save time, but we
must spend it wisely.
3. The team approach is also a
component for successful
practice management.
4. The better the product
(service rendered), the
greater the financial reward.
Dr. ANALHAQ SHAIKH 26
The real key to any successful practice is
having patients who will cooperate.
Dr. ANALHAQ SHAIKH 27
Why do people seek
orthodontic treatment???
Dr. ANALHAQ SHAIKH 28
Dr. ANALHAQ SHAIKH 29
Dr. ANALHAQ SHAIKH 30
Challenges faced by today’s
practitioner
• Problem of plenty
• Price undercutting
• High real estate price
• Exorbitant inventory cost
• High recurring expenditure
• Man power problem
• Continuous upgradation with knowledge and technology
• Over demanding patients
Dr. ANALHAQ SHAIKH
31
Raise the bar
1. Competition proof
2. Recession proof
Dr. ANALHAQ SHAIKH 32
Triad for success
• Updated knowledge of success – and
putting it into practice
• Efficient practice management
• Proper finance management
Dr. ANALHAQ SHAIKH 33
PRACTICE MANAGEMENT
• Survival Phase 2-5 years
• Consolidation Phase approx. till age of 40-
45
• Relaxation (Retirement) Phase
Dr. ANALHAQ SHAIKH 34
Survival Phase
• Institution attachment
• Visiting practice
• Own stationary practice
• Combination of two or more of the above
Dr. ANALHAQ SHAIKH 35
Advantages of attachment in a
Teaching Institution
• Helps to be in touch with the latest
developments.
• Fixed income.
• Can practice after college.
Dr. ANALHAQ SHAIKH 36
Disadvantages of attachment in
a Teaching Institution
• Exploitation
• Loss of efficiency due to excessive travel
time
• Loss of valuable waiting period time in case
the ultimate goal is to start it’s own practice
Dr. ANALHAQ SHAIKH 37
Advantages of visiting practice
• Less overall responsibility
• More money with less tension
Dr. ANALHAQ SHAIKH 38
Disadvantages of visiting
practice
• Loss of identity
• More tiring and cumbersome after few
years
• More “SPLITS” in fees, therefore tendency
towards short cuts
• Less financial gain for the amount of effort
put in
Dr. ANALHAQ SHAIKH 39
Own practice
• Exclusive orthodontic(speciality) practice
• Practice general dentistry along with special
practice
Dr. ANALHAQ SHAIKH 40
Advantages of own/rented
practice
• Excellent way to develop one’s own identity
• Real estate appreciation
• Less or no split in treatment charges
Dr. ANALHAQ SHAIKH 41
Disadvantages of own practice
• Waiting period of approx. 1000 days
• Minimum administrative expenses
Dr. ANALHAQ SHAIKH 42
Consolidation Phase 30-45 years
• Renovating and updating small clinic
• Expanding a small clinic to multiple
operatory
• Having a dental surgeon or associate
• Installing an OPG cum cephalostat
• Multispecialty dental clinic
Dr. ANALHAQ SHAIKH 43
ORTHODONTIC
OFFICE
Dr. ANALHAQ SHAIKH 45
Transitional office design for Dr. Harry Bussa (2,900 square feet)
Dr. ANALHAQ SHAIKH 46
Transitional office design for Dr. George Adams (4,000+ square feet)
Dr. ANALHAQ SHAIKH 47
Floor Plan for a 1000 square foot office
Site Planning
• Office Location
• Areas demographics
• Price of land and overall cost of the project
• Legal restrictions
• Landscape and greenery
• Type of building
• Parking space
Dr. ANALHAQ SHAIKH 48
Office location
• Choosing an office location can be
complicated and time consuming.
• The most important Q is –
• Where do I want to live ?
• Do I want to practice in a large or
small town ?
49Dr. ANALHAQ SHAIKH
Large towns
50
ADVANTAGES
 More privacy
 More things to do
 More chance for
association
 More potential for
increase in population
 More groups in
which to choose
friends
DISADVANTAGES
× Constant influx of
competition
× Continuing need to
promote your practice
× Harder to get name
recognition
× Higher cost of living
Dr. ANALHAQ SHAIKH
Smaller town
51
ADVANTAGES
 Fewer orthodontists in
town
 Not as much as constant
worry about referral sources
Overhead is less, not as
much staff turn over
More flexibility in
scheduling
 Greater status in the
community.
DISADVANTAGES
× Fewer groups with
which to associate
×Wife may have a
career, & have little
opportunity
× Educational level is
usually less
Dr. ANALHAQ SHAIKH
Physical Layout
• Buildings and alterations are long term
investments and physical structures that
cannot easily be changed; we need to do
some careful research and plan well.
• Some times, it is also beneficial to employ
the services of an architect.
Dr. ANALHAQ SHAIKH 52
• The ambience and design of the clinic is an
important factor in the success of any
practice.
• The reception room and reception desk
make an immediate impact on the new
patient’s entry into the practice.
Dr. ANALHAQ SHAIKH 53
Gansberg M. Redesigned office and operatory increase efficiency. J Clinc Orthod. 1973;
8: 508–513p.
Analysis of Location…….???
1. Visibility
2. Traffic count
3. Access from Street
4. Dentists willingness to Refer
5. Cost of Land
6. LOGO & NAME
Dr. ANALHAQ SHAIKH 54
• A warm atmosphere and decor go a long
way toward establishing a comfort zone for
both parents and patients, who are often
anxious about the initial examination.
Dr. ANALHAQ SHAIKH 55
The 3A’s
•Accessibility
•Availability
•Ability
Dr. ANALHAQ SHAIKH 56
Waiting area
• Cleanliness
• Fragrance
• Music
• Audio visual aids
Dr. ANALHAQ SHAIKH 57
Reception
Dr. ANALHAQ SHAIKH 58
Phone call
• Courteous
• Fix appointment suitable for both
Dr. ANALHAQ SHAIKH 59
• Receptionist is the person who makes the
first office contact on phone, so these most
important auxillaries should have following
qualifications;------------
1. Dental auxillaries experience
2. Good telephone voice
3. Physical appearance - according to what
our patient will accept and be pleased
with.
Dr. ANALHAQ SHAIKH 60
61
1. Phone must be answered promptly.
2. Answer with pleasant and concerned
voice.
3. Listen carefully and obtain all the
information before closing the
conversation.
4. Never discuss fee or financial
arrangements over the phone.
Dr. ANALHAQ SHAIKH
First visit at clinic
• Large reception if possible
• Reflect the attitude of the people working
• Information regarding chief complaint
• Referring doctor/patient if any
• Distribution of educational material
Dr. ANALHAQ SHAIKH 62
Body language
• Positive attitude with enthusiasm
• Proper dressing
• Proper footwear
• Mild perfume
• Apron
• Soft music
• Proper pen and writing material at specific
place
Dr. ANALHAQ SHAIKH 63
Operatory Area
• There can be 2 separate operatories –
• One for adolescent patients
• The other for adults
• Adult room :
It is decorated primarily in subdued and
relaxing colors. Hanging plants may be
present.
A separate adult tooth brushing area is
provided.There is an adult on-deck area
where coffee and the morning newspaper are
available.
Dr. ANALHAQ SHAIKH 64
• Children’s operatory
room –
It is much larger and
colorful room than the
adult area.
The child has various
entertainment choices to
help him enjoy the time
when he is not actually
being treated.
Dr. ANALHAQ SHAIKH 65
• You cannot rely on the patient’s ability to
judge your skill and quality of care.
• An exceptional office environment and a
warm, caring staff are fundamental if you
want to improve your case acceptance rate
Dr. ANALHAQ SHAIKH 66
HamulaW. Orthodontic Office Design. J Clinic Orthod. 2000; 34(3): 145–146p.
Office Personnel
• Office manager
• Receptionist
• Chair side Assistant
• Lab technician
Dr. ANALHAQ SHAIKH 67
• The members of the office are critical to the
performance of a practice.
• Anything done by any staff member is a
reflection on the doctor.
• Therefore, it is most important for the
practitioner to surround himself with
individuals he can rely on, who can share his
same basic philosophies.
Dr. ANALHAQ SHAIKH 68
Staff
• Neatly dressed
• Apron
• Etiquette in telephone conversation
• Delegation of specific work to each
Dr. ANALHAQ SHAIKH 69
Dr. ANALHAQ SHAIKH 70
Dr. ANALHAQ SHAIKH 71
If you charge Peanuts
Consultation appointment
• Consultation not on DentalChair
• Consultation in non operatory area
• Emphasize the benefits of treatment
• Professional presentation with audio visual
aids
• Show results of similarly treated cases by
you to induce confidence
• Confidently discuss charges looking straight
into the eyesDr. ANALHAQ SHAIKH 72
Dr. ANALHAQ SHAIKH 73
Consultation Room
Dr. ANALHAQ SHAIKH 74
Dr. ANALHAQ SHAIKH 75
INDIA
• One more advantage is the racial mix of
people, so that each patient has to be
analyzed and diagnosed on his or her own
merit.
Dr. ANALHAQ SHAIKH 76
Dr. ANALHAQ SHAIKH 77
MARKETING
Dr. ANALHAQ SHAIKH 78
• In general marketing is
most often the focus in
highly competitive
environments.
• Also general economic
situation will always
affect the number of
patients seeking
orthodontic treatment.
Dr. ANALHAQ SHAIKH 79
• Comparing the number of orthodontists 10-20 yrs
ago, there are more number doctors practicing every
year.
• The patient pool is also affected by non-
orthodontists practicing orthodontics.
Dr. ANALHAQ SHAIKH 80
• Marketing is a process
that enables us to better
understand the needs and
wants of our patients.
• Marketing encourages
people to want our
services as opposed to
someone else’s.
Dr. ANALHAQ SHAIKH 81
• Offering or promoting a service or product
usually new or out of the ordinary that we want
our consumer to receive.
• Offering or promoting a service or product that
consumer already perceive as desirable. It is
giving them some thing they already want or
enjoy.
Dr. ANALHAQ SHAIKH 82
ADVERTISING
MARKETING

Marketing Techniques
• INTERNAL MARKETING
• EXTERNAL MARKETING
Dr. ANALHAQ SHAIKH 83
Internal Marketing
• Internal marketing plays a vital role in any
practice. No orthodontist can survive
without it. It is one thing to produce quality
results.
Dr. ANALHAQ SHAIKH 84
• Workmanship
• Salesmanship
Dr. ANALHAQ SHAIKH 85
Equipments
• Proper sterilization protocol
• Use of distilled water whenever indicated
• Regular oiling of equipments as per
manufacturer’s instructions
• Show any equipment which is exclusive n
your clinic
Dr. ANALHAQ SHAIKH 86
Dr. ANALHAQ SHAIKH 87
m
Dr. ANALHAQ SHAIKH 88
• When people come into the office, they
must believe that they are coming to a
highly qualified practitioner.
• The patient, the parent, and the referring
dentist must be convinced that this office
will take proper care.
• If that image can be created, the practice
will stay busy.
Dr. ANALHAQ SHAIKH 89
• Internal marketing starts with the patient/parent
first visit.
• Doctor should sit down and talk one-on-one, explain
the problem, and discuss exactly what treatment is
proposed.
• This quality time which allows the patient and parent
to develop confidence in the doctor.
Dr. ANALHAQ SHAIKH 90
• As treatment progresses, it is important to
continue setting and reaching various treatment
goals. This reinforcement technique prevents
patient burnout.
• However , no matter how enthusiastic the
patient is in early in treatment, after 2 years, he
is usually tired of being lectured to by his parents
and orthodontist.
Dr. ANALHAQ SHAIKH 91
• Therefore, that special day, the day braces
are removed, should be treated as a very
important day.
• The patient is now prepared for the most
beneficial type of internal marketing.
• After the braces are removed the patient
and parents are shown the pre treatment
photos and models and comparison are
made.
Dr. ANALHAQ SHAIKH 92
• Parents are extremely happy to see the
results …….
• After seeing the comparison of before and
after treatment, the family will walk out of
the office and want to tell their friends
about their successful orthodontic
experience.
Dr. ANALHAQ SHAIKH 93
• Responsibility
• Recognition
• Rewards
Dr. ANALHAQ SHAIKH 94
You don’t get a second chance to
create a good first impression
• Phone call
• Interaction with receptionist
• First interaction with Orthodontist
Dr. ANALHAQ SHAIKH 95
Time Management
• Punctuality at clinic
• Time efficient treatment protocol (SL
brackets)
• Work delegation both to clinical and non
clinical staff
• Finish maximum work for a particular
patient in one appointment whenever
possible
Dr. ANALHAQ SHAIKH 96
Unproductivity at clinic
• Mobile phones
• Gossips
• Idiot box
• Browsing net and social sites
Dr. ANALHAQ SHAIKH 97
Constant UPGRADATION
• Upgrading knowledge
• Equipments
• Record keeping
• Clinic
• Standardization of clinic (certification)
Dr. ANALHAQ SHAIKH 98
External Marketing
• This simply means by media advertising.
• Both ADA and AAO disapprove of paid
advertising, which is considered
unprofessional.
Dr. ANALHAQ SHAIKH 99
External marketing
• Showmanship (achievements)
• Practice name (branding)
• Publications
• Mailers
• IOS Web site
• Public awareness (radio)
Dr. ANALHAQ SHAIKH 100
Dr. ANALHAQ SHAIKH 101
Dr. ANALHAQ SHAIKH 102
In Greek, ethos -
The disciplined study of morality.
• As early as 5th century B.C : "Primum non nocere"
("First do no harm"), attributed to Hippocrates.
Dr. ANALHAQ SHAIKH 103
The main principle we should have “voluntary written
consent ” regarding participation in treatment.
• Main purpose of written consent is to
provide documentary evidence, that
explainations of proposed treatment was
given and consent was sought and
obtained.
• Information to be explained in consent form
1. Benefits
2. Drawbacks and Risks
3. Cost .
Dr. ANALHAQ SHAIKH 104
3 basic ethical principles -
Dr. ANALHAQ SHAIKH 105
Respect
for
persons
1. To do no
harm
2. Promote
good
3. Maximize
benefits,
minimize
risks
BeneficenceJustice
• Every doctor starts from
the bottom unless he is
joining an existing
practice, or continuing
his parents practice.
Dr. ANALHAQ SHAIKH 106
• The orthodontist who
begins his own solo
practice has no
patients, no income, &
a mountain of debt
and doubts.
Dr. ANALHAQ SHAIKH 107
SERVICE v/s BUSINESS
As a health care
service:
Provide quality
care for the
patient,
following
standards of care
established by
government and
the profession
itself.
Dr. ANALHAQ SHAIKH 108DCNA 1988
As a business:
An enterprise in
which one is
engaged to
achieve a
livelihood, be
productive &
create a profit.
Future of speciality practice
• Solo practice
• Group practice
• Dental / Orthodontic CE programmes
• Dealer / manufacturing Dental materials
• Dental and Orthodontic lab
Dr. ANALHAQ SHAIKH 109
Patient’s mental attitudes –
These Pt’s are
those who had
bad results with
previous Rx, and
are therefore
doubtful that
anyone can help
them.
110Philosophical Indifferent Critical Skeptical
These group are
those who find fault
with everything.
They are never
happy, & firm
control of these Pt is
essential.
Succesful Rx can be
most Rewarding
They have little
appreciation for
the efforts of
doctor & offer Rx
because of
insistence of their
families.
They require more
time for
adjustment.
They are willing to
accept the
judgement of their
doctor without
Question.
They accept their
doctor will do best
that can be done.
Ideal attitude for
successful Rx
Dr. ANALHAQ SHAIKH
• Effective patient management is the key to
a successful practice.
• But if patient becomes dissatisfied with the
way he is managed during treatment, he
will develop a negative attitude.
111Dr. ANALHAQ SHAIKH
THE ART OF DENTAL EXAMINATION
• This simply means being
thorough.
• A complete and thorough
examination will not only enable
us to deliver the best possible
treatment but will also help to
prevent the malpractice suits.
112Dr. ANALHAQ SHAIKH
• Actual examination should follow after the consultation
which should be extra oral and intra oral.
• Consider every aspect of dentistry when examining the
patient.
• Expertly record the results of the consultation and
examination.
• Inform before you perform.
113Dr. ANALHAQ SHAIKH
• It is important that both the parents be
present at the consultation. They are made
to realize it is a team effort and also we
should make them comfortable and relaxed
enough to ask questions.
114Dr. ANALHAQ SHAIKH
• The first requirement for
creating a compliant patient is
that the clinician must believe
in his or her technique, “Your
beliefs are the most powerful
motivational tool - if you can
just learn how to use them.”
• Keeping treatment simple and
executing a step-by-step plan
will make explanation and
monitoring easier.
115Dr. ANALHAQ SHAIKH
• After preliminary diagnosis – 4 items are
always covered:
1. It is an extraction or non-extraction case
2. Expected length of treatment
3. Estimated fee range
4. Next appointment for diagnostic records.
Dr. ANALHAQ SHAIKH 116
• Generally the patient would like the
treatment to be completed as painless and
comfortably as possible and quickly and
efficiently and with the least expenditure of
time, effort and money.
Dr. ANALHAQ SHAIKH 117
“MAXIMUM DENTISTRY IN MINIMUM
VISITS”
• When the patient/parent agrees for
the treatment, the fee is collected.
• If the patient requires any restorative
procedures, prophylaxis or
periodontal therapy, it should be
performed prior to the onset of the
orthodontic treatment, and
appropriate instructions is given to the
patient.
• The new patient card is then
delivered, this serves to remind the
patient of his next appointment time.
Dr. ANALHAQ SHAIKH 118
Patient appointments -
• There is an old aphorism about appointments which
holds true : “you run the appointment book, or the
appointment book will run you.”
• If the patient can choose any day he wants to for his
next appointment, the practice loses control.
119Dr. ANALHAQ SHAIKH
• This method of scheduling one day at a time also
provides control over the number of patients seen at
each hour of the day.
120
OVESCHEDULING
DOES NOT BENEFIT
THE
PATIENTS ORTHE
PRACTICE
Dr. ANALHAQ SHAIKH
Debonding appointment
• It is the highlight of the day and one of the
most exciting times in a patients life.
Dr. ANALHAQ SHAIKH 121
• At this time, any frustrations encountered
by doctor and patient during treatment are
forgotten.
• Here the emphasize is that the doctor,
patient and parent all are succeeded.
122Dr. ANALHAQ SHAIKH
• The post treatment review is the
wonderful experience for doctor
Dr. ANALHAQ SHAIKH 123
Child Orthodontic Patient
Dr. ANALHAQ SHAIKH 124
• “SUCCESS IS PATIENCE WITH
PATIENTS”
• Orthodontist must be patient
with those young people who
have a difficult time following
directions.
• Child patients are young and
developing, they are by no
means perfect.
125Dr. ANALHAQ SHAIKH
• The doctor cannot
give up on them. He
must continue to
encourage, motivate,
and praise, even when
the patient makes it
difficult.
126Dr. ANALHAQ SHAIKH
Orthodontic management of
medically compromised patients
127Dr. ANALHAQ SHAIKH
• Orthodontic procedures generally
perceived to be among the least invasive
and physiological benign of any in the
dentistry.
• However it must be evaluated for potential
risk for medically compromised patients
and orthodontists must be comfortable
with being able to identify patients at risk
and to treat them appropriately.
Dr. ANALHAQ SHAIKH 128
129
Many of the behaviours associated with non-compliant
orthodontic patients are -
Poor oral hygiene,
Chronic complaining,
Easily fatigued jaw muscles,
Inability to open their mouths wide,
Frequently broken appliances,
Refusal to use appliances,
Frequent missed appointments.
Dr. ANALHAQ SHAIKH
• Rather than considering these patients as
having character defects or poor attitudes,
orthodontists should view them as “turtles
without shells”.
Dr. ANALHAQ SHAIKH 130
Major risk for medically compromised
orthodontic patients associated with
bacteremias, are caused by
• Band placement and band removal.
• Bleeding and infection cause by mucosal
and gingival irritation.
• Ability of patients with some conditions to
tolerate treatment.
Dr. ANALHAQ SHAIKH 131
Management
• Communication with patients physicians.
• Aggressive pretreatment and
intratreatment oral hygiene maintenance.
• Prudent use of prophylactic antibiotic
therapy.
• If diagnosis of leukemia or aplastic anemia
is made, removal of existing orthodontic
appliance is mandatory to minimize the risk
of gingival or mucosal irritation ,bleeding or
infection.
• Elastomeric modules are preferred to wire
ligatures.
Dr. ANALHAQ SHAIKH 132
Patients with Asthma
• It has been suggested that orthodontic
induced external root resorption occurs
with greater frequency in patients with
asthma than in nonasthma population.
• Therefore it would seem prudent for
orthodontist to disclose the increase risk of
root resorption to patients before initiating
the treatment.
Dr. ANALHAQ SHAIKH 133
Patients with diabetes mellitus
• Orthodontic treatment should be avoided
when diabetes is poorly controlled.
• When diabetes is under control, treatment
can be carried out but periodontal health
should be maintained.
• Proper oral hygiene instructions should be
maintained.
134Dr. ANALHAQ SHAIKH
• Duration of treatment should be reduced.
• Effort should be made to avoid any form of
gingival or mucosal irritation.
• Aggressive pretreatment and
intratreatment oral hygiene maintenance.
• Prudent use of prophylactic antibiotic
therapy.
• Elastomeric modules are preferred to wire
ligatures.
• Fixed retainers over removable retainers.
Dr. ANALHAQ SHAIKH 135
Risk of bacteremia -
• But how orthodontist is related ?
Dr. ANALHAQ SHAIKH 136
137
Endocarditis Damage to the endocardium
Adherence of platelet and fibrin to subendothelial layer
Development of nonbacterial thrombotic vegetation
Bacteria
Adherence of bacteria to the vegetation and further increase
in the size of thrombus
Multiplication of the bacteria Local & systemic
complication
Dr. ANALHAQ SHAIKH
Orthodontic considerations
• Band placement and band removal.
• Bleeding and infection caused by mucosal
and gingival irritation.
• Scaling procedures.
Dr. ANALHAQ SHAIKH 138
Motivational Approach
1. Always remember or have a way of reminding
yourself of patients’ names, especially nicknames.
2. Bring up things about patients’ lives at their
visits— not just hobbies and interests, but current
events.
3. Treat all children and adolescents as if they were
adults., Don’t demand cooperation; ask for it.
4. When a visit is over and the patient is dismissed,
give him or her a genuine smile.
Dr. ANALHAQ SHAIKH 139
Treatment Overruns
1. Poor cooperation
2. Broken appointments
3. Appliance breakage
4. Altering the treatment approach in mid-
treatment
5. Treatment started too early
6. Abnormal eruption of second molars
Dr. ANALHAQ SHAIKH 140
7. Adult occlusion
8. Open bites with unresolved tongue
thrusts, macroglossia, or skeletal
dysplasia can have greatly prolonged
treatment times.
9. Some impacted teeth
10.Birth defects.
Dr. ANALHAQ SHAIKH 141
Dr. ANALHAQ SHAIKH 142
ULTIMATE GOAL
• OWN GOOD CLINIC
• OWN GOOD HOME
• LEASTTRAVELTIME
Dr. ANALHAQ SHAIKH 143
Dr. ANALHAQ SHAIKH 144
Conclusion
• Clinical practice is a balance of experience,
and our intuitive clinical experimentation, an
evolving process which shape up our
philosophy of treatment.
• When a good result is achieved, it can be
exhilarating. When good results eludes us, it
can be quite frustrating.
Dr. ANALHAQ SHAIKH 145
• While there has always
been a difference between
success and greater
success in practice,
i.e., “ONLY THE FITTEST
SURVIVE”
• Competition from other
orthodontists and general
dentists doing orthodontic
treatment has added to
the struggle for survival.
146Dr. ANALHAQ SHAIKH
• The key to successful practice of orthodontics
is reexamining our treated patients, carefully
evaluating the results, and then
incorporating our diagnostic skills and
treatment mechanics to minimize the
magnitude of relapse.
• Practice management is not a single exercise.
It is an ongoing procedure – a planning cycle.
Dr. ANALHAQ SHAIKH 147
Dr. ANALHAQ SHAIKH 148
“Managing a practice is an art in
itself which everybody has to master
it so as to lead a comfortable,
satisfied life.”
The heights the great men reached
and kept were not attained by
sudden flight. But, they were toiling
upward in the night while their
companions slept.
- H. W. Longfellow
Dr. ANALHAQ SHAIKH 149
REFERENCES
• Warren H. Orthodontic office design. J Clin
Orthod 2000;34:15-8.
• Warren H. Orthodontic office design. J Clin
Orthod 2002;36:701-6.
• Warren H. Orthodontic office design. J Clin
Orthod 2003;37:533-40.
• Howard I. Management and marketing.
Orthodontic office design. J Clin Orthod
2003;37:485-9.
Dr. ANALHAQ SHAIKH 150
• Gupta A et al. Practice Management-Are
You Really Doing Well? International Journal
of Advanced Health Sciences, November
2014,Vol 1 Issue 7: 24-29.
• Kulshrestha R. Clinical Practice
Management in Orthodontics: An Overview.
Research & Reviews: A Journal of Dentistry
Sept 2016; 7(2): 7-17.
• Al Atta. Total quality management in
orthodontic practice. Am J Orthod
DentofacialOrthop 1999;116:659-60)
Dr. ANALHAQ SHAIKH 151
• Sinclair PM, Grady EM. Preparing to
practice and manage: A program for
educating orthodontic residents in practice
management. Am J Orthod Dentofacial
Orthop. 2001; 120: 2–8p.
• Melvin M. Management and marketing.
Orthodontic offi ce design. J Clin Orthod
1997;30:153-62.
• Choosing an office location. JCO - 1986
Dr. ANALHAQ SHAIKH 152

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Essential Guide to Orthodontic Practice Management

  • 2. CONTENT • INTRODUCTION • PRACTICE MANAGEMENT • ORTHODONTICOFFICE • MARKETING • ETHICS • CONCLUSION • REFERENCES Dr. ANALHAQ SHAIKH 2
  • 3. From the very earliest times, humans have been plagued by dental problems and have sought a variety of means to alleviate them. Dr. ANALHAQ SHAIKH 3
  • 4. • The first dental healers were the Physicians, but by the middle ages the barber surgeons of Europe had specialized in the care of the teeth. • These practitioners not only learned by trial and error but also by observation. Dr. ANALHAQ SHAIKH 4
  • 5. INTRODUCTION • Dentistry :a health care profession • Two fold role : • to provide health care & service • to make profit as a small business. Dr. ANALHAQ SHAIKH 5
  • 6. BDS • Today our profession is looked upon by the public with respect and admiration. Dr. ANALHAQ SHAIKH 6
  • 7. I swear by Apollo, Asclepius, Hygieia and Panacea, and I take to witness all the gods, all the goodness, to keep according to my ability and my judgment, the following oath. To consider dear to me, as my parents, him who taught me this art; to live in common with him and, if necessary, to share my goods with him; to look upon his children as my own brothers, to teach them this art. I will prescribe regimens for the good of my patients according to my ability and my judgment and never do harm to anyone. To please none will I prescribe a deadly drug nor give advice which may cause his death. Nor will I give a woman a pessary to procure abortion. But I will preserve the purity of my life and my arts. I will not cut for stone, even for patients in whom the disease is manifest; I will leave this operation to be performed by practitioners, specialists in this art. In every house where I come I will enter only for the good of my patients, keeping myself far from all international ill doing and all seduction and especially from the pressures of love with women or with men, be they free or slaves. All that may come to my knowledge in the exercise of my profession or in daily commerce with men, which ought not to be spread abroad, I will keep secret and never reveal. If I keep this oath faithfully, may I enjoy my life and practice my art, respected by all men and in all men and in all times; but if I swerve from it or violate it, may the reverse be my lot. Hippocratic Oath Dr. ANALHAQ SHAIKH 7
  • 8. I swear by my conscience, the almighty, and all that held sacred by my faith, to uphold according to my ability and judgement this code and covenant. To regard my duty to the patient as holy and use my art and skill to alleviate pain and suffering regardless of my considerations: to recognize my responsibility to the profession, to uphold its honour and its frontiers: to refuse to use my knowledge to be used in any ways that is contrary to the laws of nature and land and shall obey none but the dictates of conscience and ethics of my profession and to uphold the privileges of confidence and consent of my patients. Dental Oath Dr. ANALHAQ SHAIKH 8
  • 9. Dr. ANALHAQ SHAIKH 9 Open a new clinic Join PG Work in some clinic/ hospital Changed the profession
  • 10. Orthodontics ………………….. Dr. ANALHAQ SHAIKH 10 which attracts the largest percentage of dental graduates……
  • 11. • Reasons to take Orthodontics and Dentofacial Orthopedics as career - Respected Be your own boss It’s a great opportunity Dr. ANALHAQ SHAIKH 11
  • 12. Advantages of the orthodontic specialty • Work with patients for extended periods of time • Get to know your patients well • Get to see your patients change over a period of time • Have the freedom to enjoy family, hobbies, and community activities Dr. ANALHAQ SHAIKH 12
  • 13. • Many of today’s orthodontists are learning to become great diagnosticians, excellent wire benders, and motivated researchers! • We have all probably heard comments about a medical or dental office where the doctor has good technical skills but displays a poor chairside manner or the office looks good but staff is not friendly and does not seem to care about the patients. Dr. ANALHAQ SHAIKH 13 Peter Sinclair & EllenGrady. AJODO 2001
  • 14. Most orthodontic training programs focus on 3 principle areas – 1. The biologic and biomechanical basis of orthodontics. 2. The principles and techniques of clinical orthodontics. 3. Scientific principles and critical thinking. Dr. ANALHAQ SHAIKH 14
  • 15. • But the essential 4th element is often missing. P_ _ _ _ _ _ _ M_ _ _ _ _ _ _ _ T which is not being taught……… this tends to result in well trained clinicians who are poorly trained managers. Dr. ANALHAQ SHAIKH 15 R A C T I C E AN A G EM E N
  • 16. • Gives a brief overview for clinical setup, run a practice, manage, motivation, marketing. Dr. ANALHAQ SHAIKH 16 Everyone has a different personality and therefore, would apply these principles differently.
  • 17. PRACTICE MANAGEMENT ATOPICWHiCH HAS NO “READY MADE MATERIAL”… Dr. ANALHAQ SHAIKH 17
  • 18. DENTISTRY/ORTHODONTICS BY CHOICE & NOT BY DEFAULT Dr. ANALHAQ SHAIKH 18
  • 19. CHANGING SCENARIO Up to 1940s: • Solo practice • One-on-one relationship • Relatively low pressure, and monitarily rewarding • level of dental sophistication • Free to charge 1950 - 70 : • Consumer demand • Population increased and a greater desire • Technical advances Dr. ANALHAQ SHAIKH 19
  • 20. Mid 1970’s: • Patients were hard hit • Manufacturers faced layoffs Excessive number of graduates Dr. ANALHAQ SHAIKH 20 ERA OF COMPETITION
  • 21. Through 1970s and 90’s : • Alternate service providers emerged • Department of health maintenance organizations (HMO) The 21st century: • Change in insurance scheme • Advanced technologies • Demanding conscious consumers Dr. ANALHAQ SHAIKH 21
  • 22. Our basic premises are - 1. The primary goal is to get satisfactory outcome. 2. Early treatment has to be a part of futuristic orthodontic planning since it is essential to preventive procedures. 3. Orthodontist should be an authority on occlusion, includingTMJ function. Dr. ANALHAQ SHAIKH 22
  • 23. 4. Quantity is not necessarily an enemy of quality, if quality comes first. 5. Orthodontist needs better communication with patients, parents, dentists and the public. 6. Time is one of our most valuable assets. Dr. ANALHAQ SHAIKH 23
  • 24. Weapons in the ORTHODONTIST’S ARSENAL 1. Functional Appliances 2. OrthopedicAppliances 3. Therapeutic Extractions 4. Distalizing Appliances 5. Orthognathic Surgeries 6. Distraction Osteogenesis 7. Implants as an aid to Anchorage Dr. ANALHAQ SHAIKH 24
  • 25. • The general philosophy in orthodontics is based on following principle – 1. Effort = Result . The level of effort is the measure of the result. Dr. ANALHAQ SHAIKH 25
  • 26. 2. It is important to make efficient use of one’s time. We cannot save time, but we must spend it wisely. 3. The team approach is also a component for successful practice management. 4. The better the product (service rendered), the greater the financial reward. Dr. ANALHAQ SHAIKH 26
  • 27. The real key to any successful practice is having patients who will cooperate. Dr. ANALHAQ SHAIKH 27
  • 28. Why do people seek orthodontic treatment??? Dr. ANALHAQ SHAIKH 28
  • 31. Challenges faced by today’s practitioner • Problem of plenty • Price undercutting • High real estate price • Exorbitant inventory cost • High recurring expenditure • Man power problem • Continuous upgradation with knowledge and technology • Over demanding patients Dr. ANALHAQ SHAIKH 31
  • 32. Raise the bar 1. Competition proof 2. Recession proof Dr. ANALHAQ SHAIKH 32
  • 33. Triad for success • Updated knowledge of success – and putting it into practice • Efficient practice management • Proper finance management Dr. ANALHAQ SHAIKH 33
  • 34. PRACTICE MANAGEMENT • Survival Phase 2-5 years • Consolidation Phase approx. till age of 40- 45 • Relaxation (Retirement) Phase Dr. ANALHAQ SHAIKH 34
  • 35. Survival Phase • Institution attachment • Visiting practice • Own stationary practice • Combination of two or more of the above Dr. ANALHAQ SHAIKH 35
  • 36. Advantages of attachment in a Teaching Institution • Helps to be in touch with the latest developments. • Fixed income. • Can practice after college. Dr. ANALHAQ SHAIKH 36
  • 37. Disadvantages of attachment in a Teaching Institution • Exploitation • Loss of efficiency due to excessive travel time • Loss of valuable waiting period time in case the ultimate goal is to start it’s own practice Dr. ANALHAQ SHAIKH 37
  • 38. Advantages of visiting practice • Less overall responsibility • More money with less tension Dr. ANALHAQ SHAIKH 38
  • 39. Disadvantages of visiting practice • Loss of identity • More tiring and cumbersome after few years • More “SPLITS” in fees, therefore tendency towards short cuts • Less financial gain for the amount of effort put in Dr. ANALHAQ SHAIKH 39
  • 40. Own practice • Exclusive orthodontic(speciality) practice • Practice general dentistry along with special practice Dr. ANALHAQ SHAIKH 40
  • 41. Advantages of own/rented practice • Excellent way to develop one’s own identity • Real estate appreciation • Less or no split in treatment charges Dr. ANALHAQ SHAIKH 41
  • 42. Disadvantages of own practice • Waiting period of approx. 1000 days • Minimum administrative expenses Dr. ANALHAQ SHAIKH 42
  • 43. Consolidation Phase 30-45 years • Renovating and updating small clinic • Expanding a small clinic to multiple operatory • Having a dental surgeon or associate • Installing an OPG cum cephalostat • Multispecialty dental clinic Dr. ANALHAQ SHAIKH 43
  • 45. Dr. ANALHAQ SHAIKH 45 Transitional office design for Dr. Harry Bussa (2,900 square feet)
  • 46. Dr. ANALHAQ SHAIKH 46 Transitional office design for Dr. George Adams (4,000+ square feet)
  • 47. Dr. ANALHAQ SHAIKH 47 Floor Plan for a 1000 square foot office
  • 48. Site Planning • Office Location • Areas demographics • Price of land and overall cost of the project • Legal restrictions • Landscape and greenery • Type of building • Parking space Dr. ANALHAQ SHAIKH 48
  • 49. Office location • Choosing an office location can be complicated and time consuming. • The most important Q is – • Where do I want to live ? • Do I want to practice in a large or small town ? 49Dr. ANALHAQ SHAIKH
  • 50. Large towns 50 ADVANTAGES  More privacy  More things to do  More chance for association  More potential for increase in population  More groups in which to choose friends DISADVANTAGES × Constant influx of competition × Continuing need to promote your practice × Harder to get name recognition × Higher cost of living Dr. ANALHAQ SHAIKH
  • 51. Smaller town 51 ADVANTAGES  Fewer orthodontists in town  Not as much as constant worry about referral sources Overhead is less, not as much staff turn over More flexibility in scheduling  Greater status in the community. DISADVANTAGES × Fewer groups with which to associate ×Wife may have a career, & have little opportunity × Educational level is usually less Dr. ANALHAQ SHAIKH
  • 52. Physical Layout • Buildings and alterations are long term investments and physical structures that cannot easily be changed; we need to do some careful research and plan well. • Some times, it is also beneficial to employ the services of an architect. Dr. ANALHAQ SHAIKH 52
  • 53. • The ambience and design of the clinic is an important factor in the success of any practice. • The reception room and reception desk make an immediate impact on the new patient’s entry into the practice. Dr. ANALHAQ SHAIKH 53 Gansberg M. Redesigned office and operatory increase efficiency. J Clinc Orthod. 1973; 8: 508–513p.
  • 54. Analysis of Location…….??? 1. Visibility 2. Traffic count 3. Access from Street 4. Dentists willingness to Refer 5. Cost of Land 6. LOGO & NAME Dr. ANALHAQ SHAIKH 54
  • 55. • A warm atmosphere and decor go a long way toward establishing a comfort zone for both parents and patients, who are often anxious about the initial examination. Dr. ANALHAQ SHAIKH 55
  • 57. Waiting area • Cleanliness • Fragrance • Music • Audio visual aids Dr. ANALHAQ SHAIKH 57
  • 59. Phone call • Courteous • Fix appointment suitable for both Dr. ANALHAQ SHAIKH 59
  • 60. • Receptionist is the person who makes the first office contact on phone, so these most important auxillaries should have following qualifications;------------ 1. Dental auxillaries experience 2. Good telephone voice 3. Physical appearance - according to what our patient will accept and be pleased with. Dr. ANALHAQ SHAIKH 60
  • 61. 61 1. Phone must be answered promptly. 2. Answer with pleasant and concerned voice. 3. Listen carefully and obtain all the information before closing the conversation. 4. Never discuss fee or financial arrangements over the phone. Dr. ANALHAQ SHAIKH
  • 62. First visit at clinic • Large reception if possible • Reflect the attitude of the people working • Information regarding chief complaint • Referring doctor/patient if any • Distribution of educational material Dr. ANALHAQ SHAIKH 62
  • 63. Body language • Positive attitude with enthusiasm • Proper dressing • Proper footwear • Mild perfume • Apron • Soft music • Proper pen and writing material at specific place Dr. ANALHAQ SHAIKH 63
  • 64. Operatory Area • There can be 2 separate operatories – • One for adolescent patients • The other for adults • Adult room : It is decorated primarily in subdued and relaxing colors. Hanging plants may be present. A separate adult tooth brushing area is provided.There is an adult on-deck area where coffee and the morning newspaper are available. Dr. ANALHAQ SHAIKH 64
  • 65. • Children’s operatory room – It is much larger and colorful room than the adult area. The child has various entertainment choices to help him enjoy the time when he is not actually being treated. Dr. ANALHAQ SHAIKH 65
  • 66. • You cannot rely on the patient’s ability to judge your skill and quality of care. • An exceptional office environment and a warm, caring staff are fundamental if you want to improve your case acceptance rate Dr. ANALHAQ SHAIKH 66 HamulaW. Orthodontic Office Design. J Clinic Orthod. 2000; 34(3): 145–146p.
  • 67. Office Personnel • Office manager • Receptionist • Chair side Assistant • Lab technician Dr. ANALHAQ SHAIKH 67
  • 68. • The members of the office are critical to the performance of a practice. • Anything done by any staff member is a reflection on the doctor. • Therefore, it is most important for the practitioner to surround himself with individuals he can rely on, who can share his same basic philosophies. Dr. ANALHAQ SHAIKH 68
  • 69. Staff • Neatly dressed • Apron • Etiquette in telephone conversation • Delegation of specific work to each Dr. ANALHAQ SHAIKH 69
  • 71. Dr. ANALHAQ SHAIKH 71 If you charge Peanuts
  • 72. Consultation appointment • Consultation not on DentalChair • Consultation in non operatory area • Emphasize the benefits of treatment • Professional presentation with audio visual aids • Show results of similarly treated cases by you to induce confidence • Confidently discuss charges looking straight into the eyesDr. ANALHAQ SHAIKH 72
  • 73. Dr. ANALHAQ SHAIKH 73 Consultation Room
  • 75. Dr. ANALHAQ SHAIKH 75 INDIA
  • 76. • One more advantage is the racial mix of people, so that each patient has to be analyzed and diagnosed on his or her own merit. Dr. ANALHAQ SHAIKH 76
  • 79. • In general marketing is most often the focus in highly competitive environments. • Also general economic situation will always affect the number of patients seeking orthodontic treatment. Dr. ANALHAQ SHAIKH 79
  • 80. • Comparing the number of orthodontists 10-20 yrs ago, there are more number doctors practicing every year. • The patient pool is also affected by non- orthodontists practicing orthodontics. Dr. ANALHAQ SHAIKH 80
  • 81. • Marketing is a process that enables us to better understand the needs and wants of our patients. • Marketing encourages people to want our services as opposed to someone else’s. Dr. ANALHAQ SHAIKH 81
  • 82. • Offering or promoting a service or product usually new or out of the ordinary that we want our consumer to receive. • Offering or promoting a service or product that consumer already perceive as desirable. It is giving them some thing they already want or enjoy. Dr. ANALHAQ SHAIKH 82 ADVERTISING MARKETING 
  • 83. Marketing Techniques • INTERNAL MARKETING • EXTERNAL MARKETING Dr. ANALHAQ SHAIKH 83
  • 84. Internal Marketing • Internal marketing plays a vital role in any practice. No orthodontist can survive without it. It is one thing to produce quality results. Dr. ANALHAQ SHAIKH 84
  • 86. Equipments • Proper sterilization protocol • Use of distilled water whenever indicated • Regular oiling of equipments as per manufacturer’s instructions • Show any equipment which is exclusive n your clinic Dr. ANALHAQ SHAIKH 86
  • 89. • When people come into the office, they must believe that they are coming to a highly qualified practitioner. • The patient, the parent, and the referring dentist must be convinced that this office will take proper care. • If that image can be created, the practice will stay busy. Dr. ANALHAQ SHAIKH 89
  • 90. • Internal marketing starts with the patient/parent first visit. • Doctor should sit down and talk one-on-one, explain the problem, and discuss exactly what treatment is proposed. • This quality time which allows the patient and parent to develop confidence in the doctor. Dr. ANALHAQ SHAIKH 90
  • 91. • As treatment progresses, it is important to continue setting and reaching various treatment goals. This reinforcement technique prevents patient burnout. • However , no matter how enthusiastic the patient is in early in treatment, after 2 years, he is usually tired of being lectured to by his parents and orthodontist. Dr. ANALHAQ SHAIKH 91
  • 92. • Therefore, that special day, the day braces are removed, should be treated as a very important day. • The patient is now prepared for the most beneficial type of internal marketing. • After the braces are removed the patient and parents are shown the pre treatment photos and models and comparison are made. Dr. ANALHAQ SHAIKH 92
  • 93. • Parents are extremely happy to see the results ……. • After seeing the comparison of before and after treatment, the family will walk out of the office and want to tell their friends about their successful orthodontic experience. Dr. ANALHAQ SHAIKH 93
  • 94. • Responsibility • Recognition • Rewards Dr. ANALHAQ SHAIKH 94
  • 95. You don’t get a second chance to create a good first impression • Phone call • Interaction with receptionist • First interaction with Orthodontist Dr. ANALHAQ SHAIKH 95
  • 96. Time Management • Punctuality at clinic • Time efficient treatment protocol (SL brackets) • Work delegation both to clinical and non clinical staff • Finish maximum work for a particular patient in one appointment whenever possible Dr. ANALHAQ SHAIKH 96
  • 97. Unproductivity at clinic • Mobile phones • Gossips • Idiot box • Browsing net and social sites Dr. ANALHAQ SHAIKH 97
  • 98. Constant UPGRADATION • Upgrading knowledge • Equipments • Record keeping • Clinic • Standardization of clinic (certification) Dr. ANALHAQ SHAIKH 98
  • 99. External Marketing • This simply means by media advertising. • Both ADA and AAO disapprove of paid advertising, which is considered unprofessional. Dr. ANALHAQ SHAIKH 99
  • 100. External marketing • Showmanship (achievements) • Practice name (branding) • Publications • Mailers • IOS Web site • Public awareness (radio) Dr. ANALHAQ SHAIKH 100
  • 102. Dr. ANALHAQ SHAIKH 102 In Greek, ethos - The disciplined study of morality.
  • 103. • As early as 5th century B.C : "Primum non nocere" ("First do no harm"), attributed to Hippocrates. Dr. ANALHAQ SHAIKH 103 The main principle we should have “voluntary written consent ” regarding participation in treatment.
  • 104. • Main purpose of written consent is to provide documentary evidence, that explainations of proposed treatment was given and consent was sought and obtained. • Information to be explained in consent form 1. Benefits 2. Drawbacks and Risks 3. Cost . Dr. ANALHAQ SHAIKH 104
  • 105. 3 basic ethical principles - Dr. ANALHAQ SHAIKH 105 Respect for persons 1. To do no harm 2. Promote good 3. Maximize benefits, minimize risks BeneficenceJustice
  • 106. • Every doctor starts from the bottom unless he is joining an existing practice, or continuing his parents practice. Dr. ANALHAQ SHAIKH 106
  • 107. • The orthodontist who begins his own solo practice has no patients, no income, & a mountain of debt and doubts. Dr. ANALHAQ SHAIKH 107
  • 108. SERVICE v/s BUSINESS As a health care service: Provide quality care for the patient, following standards of care established by government and the profession itself. Dr. ANALHAQ SHAIKH 108DCNA 1988 As a business: An enterprise in which one is engaged to achieve a livelihood, be productive & create a profit.
  • 109. Future of speciality practice • Solo practice • Group practice • Dental / Orthodontic CE programmes • Dealer / manufacturing Dental materials • Dental and Orthodontic lab Dr. ANALHAQ SHAIKH 109
  • 110. Patient’s mental attitudes – These Pt’s are those who had bad results with previous Rx, and are therefore doubtful that anyone can help them. 110Philosophical Indifferent Critical Skeptical These group are those who find fault with everything. They are never happy, & firm control of these Pt is essential. Succesful Rx can be most Rewarding They have little appreciation for the efforts of doctor & offer Rx because of insistence of their families. They require more time for adjustment. They are willing to accept the judgement of their doctor without Question. They accept their doctor will do best that can be done. Ideal attitude for successful Rx Dr. ANALHAQ SHAIKH
  • 111. • Effective patient management is the key to a successful practice. • But if patient becomes dissatisfied with the way he is managed during treatment, he will develop a negative attitude. 111Dr. ANALHAQ SHAIKH
  • 112. THE ART OF DENTAL EXAMINATION • This simply means being thorough. • A complete and thorough examination will not only enable us to deliver the best possible treatment but will also help to prevent the malpractice suits. 112Dr. ANALHAQ SHAIKH
  • 113. • Actual examination should follow after the consultation which should be extra oral and intra oral. • Consider every aspect of dentistry when examining the patient. • Expertly record the results of the consultation and examination. • Inform before you perform. 113Dr. ANALHAQ SHAIKH
  • 114. • It is important that both the parents be present at the consultation. They are made to realize it is a team effort and also we should make them comfortable and relaxed enough to ask questions. 114Dr. ANALHAQ SHAIKH
  • 115. • The first requirement for creating a compliant patient is that the clinician must believe in his or her technique, “Your beliefs are the most powerful motivational tool - if you can just learn how to use them.” • Keeping treatment simple and executing a step-by-step plan will make explanation and monitoring easier. 115Dr. ANALHAQ SHAIKH
  • 116. • After preliminary diagnosis – 4 items are always covered: 1. It is an extraction or non-extraction case 2. Expected length of treatment 3. Estimated fee range 4. Next appointment for diagnostic records. Dr. ANALHAQ SHAIKH 116
  • 117. • Generally the patient would like the treatment to be completed as painless and comfortably as possible and quickly and efficiently and with the least expenditure of time, effort and money. Dr. ANALHAQ SHAIKH 117 “MAXIMUM DENTISTRY IN MINIMUM VISITS”
  • 118. • When the patient/parent agrees for the treatment, the fee is collected. • If the patient requires any restorative procedures, prophylaxis or periodontal therapy, it should be performed prior to the onset of the orthodontic treatment, and appropriate instructions is given to the patient. • The new patient card is then delivered, this serves to remind the patient of his next appointment time. Dr. ANALHAQ SHAIKH 118
  • 119. Patient appointments - • There is an old aphorism about appointments which holds true : “you run the appointment book, or the appointment book will run you.” • If the patient can choose any day he wants to for his next appointment, the practice loses control. 119Dr. ANALHAQ SHAIKH
  • 120. • This method of scheduling one day at a time also provides control over the number of patients seen at each hour of the day. 120 OVESCHEDULING DOES NOT BENEFIT THE PATIENTS ORTHE PRACTICE Dr. ANALHAQ SHAIKH
  • 121. Debonding appointment • It is the highlight of the day and one of the most exciting times in a patients life. Dr. ANALHAQ SHAIKH 121
  • 122. • At this time, any frustrations encountered by doctor and patient during treatment are forgotten. • Here the emphasize is that the doctor, patient and parent all are succeeded. 122Dr. ANALHAQ SHAIKH
  • 123. • The post treatment review is the wonderful experience for doctor Dr. ANALHAQ SHAIKH 123
  • 124. Child Orthodontic Patient Dr. ANALHAQ SHAIKH 124
  • 125. • “SUCCESS IS PATIENCE WITH PATIENTS” • Orthodontist must be patient with those young people who have a difficult time following directions. • Child patients are young and developing, they are by no means perfect. 125Dr. ANALHAQ SHAIKH
  • 126. • The doctor cannot give up on them. He must continue to encourage, motivate, and praise, even when the patient makes it difficult. 126Dr. ANALHAQ SHAIKH
  • 127. Orthodontic management of medically compromised patients 127Dr. ANALHAQ SHAIKH
  • 128. • Orthodontic procedures generally perceived to be among the least invasive and physiological benign of any in the dentistry. • However it must be evaluated for potential risk for medically compromised patients and orthodontists must be comfortable with being able to identify patients at risk and to treat them appropriately. Dr. ANALHAQ SHAIKH 128
  • 129. 129 Many of the behaviours associated with non-compliant orthodontic patients are - Poor oral hygiene, Chronic complaining, Easily fatigued jaw muscles, Inability to open their mouths wide, Frequently broken appliances, Refusal to use appliances, Frequent missed appointments. Dr. ANALHAQ SHAIKH
  • 130. • Rather than considering these patients as having character defects or poor attitudes, orthodontists should view them as “turtles without shells”. Dr. ANALHAQ SHAIKH 130
  • 131. Major risk for medically compromised orthodontic patients associated with bacteremias, are caused by • Band placement and band removal. • Bleeding and infection cause by mucosal and gingival irritation. • Ability of patients with some conditions to tolerate treatment. Dr. ANALHAQ SHAIKH 131
  • 132. Management • Communication with patients physicians. • Aggressive pretreatment and intratreatment oral hygiene maintenance. • Prudent use of prophylactic antibiotic therapy. • If diagnosis of leukemia or aplastic anemia is made, removal of existing orthodontic appliance is mandatory to minimize the risk of gingival or mucosal irritation ,bleeding or infection. • Elastomeric modules are preferred to wire ligatures. Dr. ANALHAQ SHAIKH 132
  • 133. Patients with Asthma • It has been suggested that orthodontic induced external root resorption occurs with greater frequency in patients with asthma than in nonasthma population. • Therefore it would seem prudent for orthodontist to disclose the increase risk of root resorption to patients before initiating the treatment. Dr. ANALHAQ SHAIKH 133
  • 134. Patients with diabetes mellitus • Orthodontic treatment should be avoided when diabetes is poorly controlled. • When diabetes is under control, treatment can be carried out but periodontal health should be maintained. • Proper oral hygiene instructions should be maintained. 134Dr. ANALHAQ SHAIKH
  • 135. • Duration of treatment should be reduced. • Effort should be made to avoid any form of gingival or mucosal irritation. • Aggressive pretreatment and intratreatment oral hygiene maintenance. • Prudent use of prophylactic antibiotic therapy. • Elastomeric modules are preferred to wire ligatures. • Fixed retainers over removable retainers. Dr. ANALHAQ SHAIKH 135
  • 136. Risk of bacteremia - • But how orthodontist is related ? Dr. ANALHAQ SHAIKH 136
  • 137. 137 Endocarditis Damage to the endocardium Adherence of platelet and fibrin to subendothelial layer Development of nonbacterial thrombotic vegetation Bacteria Adherence of bacteria to the vegetation and further increase in the size of thrombus Multiplication of the bacteria Local & systemic complication Dr. ANALHAQ SHAIKH
  • 138. Orthodontic considerations • Band placement and band removal. • Bleeding and infection caused by mucosal and gingival irritation. • Scaling procedures. Dr. ANALHAQ SHAIKH 138
  • 139. Motivational Approach 1. Always remember or have a way of reminding yourself of patients’ names, especially nicknames. 2. Bring up things about patients’ lives at their visits— not just hobbies and interests, but current events. 3. Treat all children and adolescents as if they were adults., Don’t demand cooperation; ask for it. 4. When a visit is over and the patient is dismissed, give him or her a genuine smile. Dr. ANALHAQ SHAIKH 139
  • 140. Treatment Overruns 1. Poor cooperation 2. Broken appointments 3. Appliance breakage 4. Altering the treatment approach in mid- treatment 5. Treatment started too early 6. Abnormal eruption of second molars Dr. ANALHAQ SHAIKH 140
  • 141. 7. Adult occlusion 8. Open bites with unresolved tongue thrusts, macroglossia, or skeletal dysplasia can have greatly prolonged treatment times. 9. Some impacted teeth 10.Birth defects. Dr. ANALHAQ SHAIKH 141
  • 143. ULTIMATE GOAL • OWN GOOD CLINIC • OWN GOOD HOME • LEASTTRAVELTIME Dr. ANALHAQ SHAIKH 143
  • 145. Conclusion • Clinical practice is a balance of experience, and our intuitive clinical experimentation, an evolving process which shape up our philosophy of treatment. • When a good result is achieved, it can be exhilarating. When good results eludes us, it can be quite frustrating. Dr. ANALHAQ SHAIKH 145
  • 146. • While there has always been a difference between success and greater success in practice, i.e., “ONLY THE FITTEST SURVIVE” • Competition from other orthodontists and general dentists doing orthodontic treatment has added to the struggle for survival. 146Dr. ANALHAQ SHAIKH
  • 147. • The key to successful practice of orthodontics is reexamining our treated patients, carefully evaluating the results, and then incorporating our diagnostic skills and treatment mechanics to minimize the magnitude of relapse. • Practice management is not a single exercise. It is an ongoing procedure – a planning cycle. Dr. ANALHAQ SHAIKH 147
  • 148. Dr. ANALHAQ SHAIKH 148 “Managing a practice is an art in itself which everybody has to master it so as to lead a comfortable, satisfied life.”
  • 149. The heights the great men reached and kept were not attained by sudden flight. But, they were toiling upward in the night while their companions slept. - H. W. Longfellow Dr. ANALHAQ SHAIKH 149
  • 150. REFERENCES • Warren H. Orthodontic office design. J Clin Orthod 2000;34:15-8. • Warren H. Orthodontic office design. J Clin Orthod 2002;36:701-6. • Warren H. Orthodontic office design. J Clin Orthod 2003;37:533-40. • Howard I. Management and marketing. Orthodontic office design. J Clin Orthod 2003;37:485-9. Dr. ANALHAQ SHAIKH 150
  • 151. • Gupta A et al. Practice Management-Are You Really Doing Well? International Journal of Advanced Health Sciences, November 2014,Vol 1 Issue 7: 24-29. • Kulshrestha R. Clinical Practice Management in Orthodontics: An Overview. Research & Reviews: A Journal of Dentistry Sept 2016; 7(2): 7-17. • Al Atta. Total quality management in orthodontic practice. Am J Orthod DentofacialOrthop 1999;116:659-60) Dr. ANALHAQ SHAIKH 151
  • 152. • Sinclair PM, Grady EM. Preparing to practice and manage: A program for educating orthodontic residents in practice management. Am J Orthod Dentofacial Orthop. 2001; 120: 2–8p. • Melvin M. Management and marketing. Orthodontic offi ce design. J Clin Orthod 1997;30:153-62. • Choosing an office location. JCO - 1986 Dr. ANALHAQ SHAIKH 152