If you are part of an educational institution in UAE and wish to automate a lot of your tasks and procedures, contact our RPA consultants now! We help to implement RPA in Education sectors in UAE.

1. HOW RPA CAN HELP
EDUCATIONAL SECTOR IN
THE UAE
https://hlbhamt.com/

2. Technology plays a big part in the modern educational systems, and ever since this
pandemic has gripped the world, the importance of technology has increased many
folds. By eliminating paper works and mundane manual work for processes like
admission procedures, work evaluations, finance management, meetings & program
management, generating attendance reports etc., automation can play a big part in
lessening the burden of both teachers and administrators.

3. AUTOMATING BACK-OFFICE FUNCTIONS
Robotic Process Automation or RPA has transformed the working of many industries in
the past. It not only helps in the smooth functioning of back-office functions but also
allows teachers and administrators to let go of any unproductive tasks and concentrate
on more important activities. RPA can help in the completion of large-scale tasks by
eliminating all manual errors thereby increasing their productivity and maximizing
their output and revenue. Recently Automation Anywhere revealed a case study on how
the University of Melbourne saves 10,000 hours annually with RPA solutions from
them. The university automated about 22 processes which helped to save 10,000 hours
of manual labour annually. RPA bots helped the university administration to automate
data approval during admission and an array of administrative tasks as well.

4. In the case of back-office functions, RPA implementations can mirror the use cases in
the private sector; this automation helps improve the core business operations (IT,
finance, HR) of the institution. RPA implementations that are not directly student-
facing, but target student-facing functions, allow employees to spend more time
interacting directly with students and handling special cases. These RPA
implementations directly interact with data that is inputted or used by students;
today the most common student-facing use cases for RPA are in the admissions office.
Let’s now take a look at some of the use cases

5.  Paperless Onboarding & Enrollment Processes
Out of the jobs in an educational institution, be it a Kindergarten or a University, the
most hectic and time-consuming job is the enrollment process they have to carry out
every year. With loads of physical paperwork involved, this is a highly stressful time
for many employees involved in the same. With the help of RPA, a lot of these
processes can be automated starting from initial scrutinization, eligibility checks,
document validations, the registration process, the sorting of the students and finally
sending notifications and intimations, the entire process can be made seamless and
fault free. Moreover, since it is automated, the waiting time for the students also can
be reduced by many folds.

6.  Attendance Mapping
Almost all institutions will have biometric punching for both their staff and students,
RPA bots can be designed to accumulate data from these biometric systems and
generate timesheets to be fed into your HR and administrative systems. This can be
more helpful for HR in payroll preparations like overtime benefit calculation etc.
 Teacher Substitution
The sudden absence of a teacher or a faculty from a scheduled session can often lead to
chaos, with RPA, you can easily allot faculty to cover such absences through mapping
available timings. Students can also be notified through message notifications about the
new allocations and manage their schedules accordingly

7.  Meetings Scheduler
Teachers usually will schedule meetings with the parents to discuss the assessment and
evaluation of their students. Collecting the meeting invite list, scheduling the meeting,
checking the availability of the meeting rooms, sending invites or revised invites,
cancellations and rescheduling, etc. can be made very easy with the help of Robotic
Process Automation Tools.
 Answering Queries
With AI-powered BOTS, every single question related to enrollment, admission
procedures, fees, etc. can be managed easily. The counselling given to the students and
subsequent follow-up schedules can be automated as well. We can also establish full-
fledged chatbots for website visitors to answer all general queries as well.

8.  Administrative Functions
Processes like payroll processing account payable & receivable, employee on-boarding &
exit, inventory management, vendor processing, tender processing, etc. can be
automated through RPA. The CSR activity management can be tracked and visualized
properly.
 Tracking course progress
Each faculty can set course goals and targets with KPIs for students. Notifications
should go for any approaching or missed targets. The deliverables and deadlines can be
tracked as well as the course progress. The student and teacher performance can be
evaluated, and a reality check analysis can be carried out.

9.  Technology Troubleshooting
RPA can help in a lot of troubleshooting queries for student systems such as hardware
failures, authentication issues, etc. The migration of data between college information
systems and external databases can be managed through RPA.
 Miscellaneous Works
With RPA tools, you can also generate multiple fee groups, set the fee structure, sort the
scholarship students etc. Hiring faculty and doing background checks on the new hires or
exits can be done with the help of RPA tools. Also, RPA can be used for scheduling
interviews, cross-checking papers, replying to enquiries etc. Warning memos for frequent
late comers and serial offenders and subsequent suitable actions everything can be managed
through RPA applications.

10. RPA bots and software can design an exam hall seating arrangement, and integrate
surveillance systems into the central repository so that the assessment processes
become that much smoother. The job placement drives, internship opportunities,
interview scheduling and scrapping data from job portals and displaying it on the
college websites can be performed through automation as well.
If you are part of an educational institution and wish to automate a lot of your tasks
and procedures, contact our RPA consultants now!

11. CONTACT US
HLB HAMT
Level 18, City Tower-2,
Sheikh Zayed Road
PO Box 32665
Dubai – United Arab Emirates.
Tel: +971 4 327 7775
E-mail: dubai@hlbhamt.com