Workshop - Best of Both Worlds_ Combine KG and Vector search for enhanced R...
Event Tech On A Budget - 10 event technologies that are free or under $500
1. High Tech on a
Low Budget
Tools for Cost Vs Benefit and Creative
Approaches to Tech Adoption
2. Editor & Director of eventindustrynews.com
Founded 2010
50,000+ Twitter Followers
Readers from over 67 countries
Festivals
Brand Events
Conferences & Meetings
Exhibitions
Sport
Concerts and Tours
3. The Event Technology Awards
7 November
The Event Technology Awards was created to
recognise these developments.
Event Tech Live
7 & 8 November
A multi-strand conference and exhibition and
Europe’s only show dedicated to event
technology.
4. How to determine the right technology
Look at what process you have currently – where can tech enhance this??
What technology can save me time, time = money!
Survey attendees, what would they like to see? Chat bots, VR, AR
Can technology replace current costly items such as a show brochure?
Can technology support other goals of the event such as sustainability?
Sponsorship Opportunities, can we generate revenue form this tech?
5. The technology in this presentation
Free or under £500 to start using the system, tool or software
Ease of use, no complicated set up processes
Diversity of use cases across the event objectives
Save time and money – pays for itself even if there is a cost
6. Q&A
Please submit questions throughout the presentation using Glisser
Questions will be answered at the end of this presentation
8. Zoho – From £0.00 - £230 per event
Before the event
Design and host event website
Intuitive agenda builder
Speakers management
Social media promotion
Banner ads
Eventbrite integration for ticketing
Event venue mapping with
directions
During the event
Attendees check-in
Basic attendee statistics
Attendee mobile app
Attendee agenda creation
After the event
Attendee list
Event dashboard
Hotel site listing
Website: zoho.com/backstage
10. Guidebook – from £4 per device - £2,600
Pay as you go
Full audience management toolkit
Content sync integrations
Engagement metrics and insights
Email support
Interactive tools and social feed
Real-time updates
Central content repository
Website: guidebook.com
16. EventPro Finder – Free to use
Get matched with EventPros instantly
Search and book EventPros according to availability, skills, experience and ratings
Create projects and coordinate using our bespoke team messaging system
Rate your EventPros
Build a team of your favourite EventPros for future events
Website - eventprofinder.com
18. LineUp Ninja– Free Trial / £500 - £1,250
per event
Take control of your call for papers (CFP) with flexible design tools
Save time updating speakers and reviewers with automated notifications
Unlimited CFPs per event supports multiple tracks or submission stages
Unlimited speakers per submission & vice versa
Flexible review tools: custom criteria and multiple weighted scores
Simple decision process includes accept, decline, waitlist & withdraw
Website - lineup.ninja
22. Social Tables – Free - £305 PM
Up to 1 user
Up to 5 active events
Event diagramming
3D rendering
Access floor plans from 5,000+ venues
Check-in app
Event seating
Help centre resources
Website – socialtables.com
24. What 3 Words – Free
Mobile app - enables people to find, share and navigate to 3 word addresses on
the go
Photo App - see exactly where a photo was taken
Online map - lets people discover and share 3 word addresses quickly and
easily
Excel add-in - provides a simple way to access the API functionality within
Microsoft Excel
Yada has integrated the what3words service into their app, to ensure that
guests can always find their way. 3 word addresses can be provided for every
key location of an event – from a stately home front gate to the location of a
beer tent in the middle of a field.
Website – what3words.com
25. Group Task
What would be a good use case for What 3 Words at your events?
List pro’s and con’s
What benefits could it offer your events
If you’re working with tight budgets for event suppliers and event technology, working out the best tech for your event can be a bit of a minefield.
Event tech can be a pricey investment, and can either dramatically enhance your event and its outcomes, or be a “nice add on” with disappointing results.
This workshop will explore how you can determine the right technology for adding real value to your events and offer creative inspiration for being resourceful with how you use event tech, with takeaways in how to track the outcomes and prove ROI on your investment.
Free or under £500 to start using the system, tool or software
Ease of use, no complicated set up processes
Diversity of use cases across the event objectives
Save time and money – pays for itself even if there is a cost
Event Apps can be very expensive if not done the right way - £10000 - £50000 for a bespoke platform
Platform is free to use but comes with many benefits
Timeline of photos for social media etc – can be broken down to speakers, stages, Press etc
Photo and video project management
Some of the sites your event can be seen on
Targeted
Mass marketed