1. Golf Charity Spa-Sponsor Event
Timeline – Day of event
TASK/ITEM DESCRIPTION TIME ESTIMATE
Leave
Pack car with event planning
documents & leave for golf
course & make sure have all
helpers/staffs phone numbers
6:00-6:30 AM
Arrival Golf Course
Arrive at golf course, wait for
movers & set-up staff
7:00-7:30AM
Sign-In
talk & sign in with event charity
planners find out where to set
up
7:30AM-7:45AM
Check
Check area of where stand will
be & tell movers to unload at
that spot
7:45AM-7:50AM
Ensure
Ensure that whatever
spot/equipment was requested
is at the stand spot
7:50AM-8:00AM
Set-up
Start setting up gazebo stand
with decorations, food &
drinks, set up massage chairs
and products for sale, debit
and change for purchases,
logos of spa, documents to
hand out (brochures, coupons,
business cards)
7:30AM-8:40AM
Food and Drinks Presentation
Make sure food and drink
products and samples arrive &
are in great condition (look
good, taste good etc…)
7:30AM-8:40AM
Check surroundings
Check what other stands are
at the next hole to prepare for
competition/repetitiveness and
check if there is shade to park
the coolers/food
8:45 AM
Arrival Staff
wait for staff (promo &
waitresses to arrive), make
sure volunteers are ready,
make sure debit machine is
working and have change for
purchases
8:45AM
Prep Staffers
Prep staff on what is expected
of them, tell them what to do,
massage oils/creams into
golfers & guests hands, hand
out food and drinks, volunteer
spa masseuses to not only
sample massages, restock
when necessary
8:45AM-9:30AM
Morning staff
Morning staff can leave once
the golfers begin the game
9:00AM-9:30AM

2. Check status of food & drinks
Throughout event make sure
there are still enough samples
of items being given to golfers,
9:30AM-4:00PM
Review challenges
Throughout event mark down
notes of challenges, problems
that arose, how issues could
have been dealt with
differently
9:30AM-4:00PM
Review strengths
During event note down which
part/problem was dealt with
promptly, the streghts of the
day
9:30AM-4:00PM
Calculate
Calculate purchases, revenue
from products that were sold
to golfers and guests
4:00PM-5:00PM
Tear Down
Clean up, wait for movers and
tear-down team, make sure to
thank charity for having you
5:00PM-?